Executive Assistant to the COO - Global & Flexible (Italy)

OverIT - Field Service Management; Udine; Ibrido; EUR 30.000 - 40.000; Tempo pieno

Vantaggi offerti da questo lavoro

Location-flexible work across Italy

Competitive pay and growth opportunity

Performance-based incentives

Descrizione del lavoro

OverIT, a global SaaS company specializing in Field Service Management, seeks an Executive Assistant to support the COO. You will coordinate communications with internal and external stakeholders and manage a dynamic, international calendar.

Fluency in Italian and English is required, along with 3+ years supporting C-level executives in fast-paced environments. The role offers flexible location across Italy and growth opportunities within a multinational team.

Competenze

• 3+ years of experience as an Executive Assistant supporting C-level or senior executives in a fast-paced, international environment.
• Complete fluency in both Italian and English, with excellent written and verbal communication skills.
• Excellent organizational and prioritization skills, with the ability to manage multiple topics simultaneously and quickly adapt as priorities shift.
• A highly proactive mindset and the ability to anticipate needs, exercise sound judgment, and operate with a high degree of autonomy.
• Strong communication and interpersonal skills, with the confidence, judgment, and professionalism to interact effectively with senior stakeholders.

Mansioni

• Act as the main point of contact for the COO’s office, coordinating communication and ensuring smooth information flow with internal and external stakeholders
• Proactively manage and help prioritize the COO’s agenda, ensuring his time and attention remain focused on the most relevant business topics
• Prepare, synthesize, and structure information, briefing materials, presentations, and documents ahead of key meetings and decisions
• Drive meeting readiness by coordinating agendas, collecting contributions from different teams, and ensuring materials are clear, concise, consistent, and executive-ready
• Track key actions, decisions, and deliverables following leadership meetings, proactively flagging risks, dependencies, or delays and ensuring appropriate follow-up across the organization
• Coordinate leadership meetings, offsites, client engagements, and other high-level events involving the COO, ensuring seamless preparation and execution
• Support the COO on special projects and strategic initiatives, coordinating stakeholders, timelines, priorities, and execution
• Manage a complex and dynamic calendar, balancing competing priorities, dependencies, and rapidly changing business needs
• Organize complex international travel and related logistics, ensuring smooth planning, execution, and last-minute adjustments when needed
• Handle highly confidential and sensitive information with absolute discretion, judgment, and professionalism

Conoscenze

Executive Assistant

English & Italian

Organizational Skills

Communication Skills

Discretion & Integrity

Autonomy

AI Tools

Descrizione del lavoro

OverIT, a global SaaS company specializing in Field Service Management, seeks an Executive Assistant to support the COO. You will coordinate communications with internal and external stakeholders and manage a dynamic, international calendar.

Fluency in Italian and English is required, along with 3+ years supporting C-level executives in fast-paced environments. The role offers flexible location across Italy and growth opportunities within a multinational team.