Document Controller

Kintec Global Recruitment; Lombardia; On-site; EUR 40,000 - 64,000; Full time

Job summary

Document Controller role based in Milan, Italy, starting September 2026 for a project running through January 2028. The position focuses on document control, organization, and planning for the project, serving as the main point of contact for document inquiries.

Responsibilities include controlling, filing, logging, and maintaining document status across electronic systems, ensuring confidentiality and audit compliance, and performing quality checks.

Qualifications

• BSc in Engineering or Business.
• Minimum 5 years of experience.
• Experience with development and administration of engineering, procurement, and construction contracts in the petroleum or related industry.
• At least 3 years of experience in projects similar to those in Saudi Aramco.
• Familiarity with auditing, accounting and contracting techniques and procedures is desirable.
• High level of fluency in oral and written English.
• Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Good knowledge of document management systems used in engineering projects.
• Knowledge of SAP is desirable.
• Good knowledge of SharePoint is an advantage.
• Excellent organizational skills.

Responsibilities

• Control, file, log, and maintain up-to-date status records of all project communications and technical documentation via an electronic/web-based document management system for remote access.
• Ensure adherence to project document control procedures and compliance with confidentiality and audit protocols.
• Receive, check, classify, categorize, register, and store all documents.
• Perform quality checks on all documents in accordance with project and client requirements.
• Develop and organize document folders for easily searchable and accessible libraries.
• Issue internal distribution checks within review cycle times and return comments to the originator.
• Develop and issue overdue document reports.
• Implement and maintain established documentation procedures.
• Use version control to ensure transparency of document history and revision.
• Provide safe storage and retrieval of project documentation in both hardcopy and electronic formats.

Skills

Adapt & Learn

Plan & Organize

Analyze & Solve Problems

Communicate Openly & Effectively

Drive for Results

Education

BSc in Engineering or Business

Tools

SAP

SharePoint

Microsoft Office

Document Management Systems

Job description

Document Controller

Location: Milan, Italy
Start Date: September 2026
Duration: Until January 2028
Project Phase: Detail Design EPC

Project Scope of Work

The project aims to provide water supply from three sources for treatment and injection, supporting production forecasts up to 2035 and maintaining the Safaniyah Field's Maximum Sustainable Capability. The scope also includes expanding water facilities to accommodate surplus produced water.

Job Purpose

The Document Controller is responsible for document control, organization, administration, and planning duties for the project, serving as the primary contact for document enquiries both internally and externally.

Key Responsibilities and Duties

• Control, file, log, and maintain up-to-date status records of all project communications and technical documentation via an electronic/web-based document management system for remote access.
• Ensure adherence to project document control procedures and compliance with confidentiality and audit protocols.
• Receive, check, classify, categorize, register, and store all documents.
• Perform quality checks on all documents in accordance with project and client requirements.
• Develop and organize document folders for easily searchable and accessible libraries.
• Issue internal distribution checks within review cycle times and return comments to the originator.
• Develop and issue overdue document reports.
• Implement and maintain established documentation procedures.
• Use version control to ensure transparency of document history and revision.
• Provide safe storage and retrieval of project documentation in both hardcopy and electronic formats.

Requirements

• BSc in Engineering or Business discipline.
• Minimum 5 years of experience.
• Experience with development and administration of engineering, procurement, and construction contracts in the petroleum or related industry.
• At least 3 years of experience in projects similar to those in Saudi Aramco.
• Familiarity with auditing, accounting, and contracting techniques and procedures is desirable.
• High level of fluency in oral and written English.
• Good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Good knowledge of document management systems used in engineering projects.
• Knowledge of SAP is desirable.
• Good knowledge of SharePoint is an advantage.
• Excellent organizational skills.

Competencies

• Adapt & Learn
• Plan & Organize
• Analyze & Solve Problems
• Communicate Openly & Effectively
• Drive for Results