Customer Care Specialist (m/f/d)

IFCO SYSTEMS; Lombardia; Hybrid; EUR 36,000 - 48,000; Full time

Benefits offered by this job

Flexible working hours

Hybrid work

LinkedIn Learning access

Employee Support Program

International team culture

Job summary

IFCO SYSTEMS is seeking a Customer Operations professional in Lombardia to manage onboarding, master data, order administration, and customer support in a hybrid setup. You will coordinate invoicing-related activities, assist with billing processes, and support continuous improvement while ensuring data quality and strong customer satisfaction.

Fluency in Italian and professional English in an international environment are required, with collaboration across cross-functional teams using ERP/CRM

Qualifications

• Degree in Business Administration, Office Management, Supply Chain Management or related field.
• Fluent in Italian with professional English communication in an international setting.
• Strong customer care, onboarding and master data handling experience.
• Experience with invoicing, order-to-cash processes and billing support.
• Proficiency with ERP/CRM systems and data-driven process improvement.

Responsibilities

• Onboard customers and manage master data across systems.
• Administer orders and ensure ERP/CRM data accuracy.
• Provide customer support and resolve standard inquiries.
• Proactively communicate delivery changes and order updates.
• Support billing, invoicing and order execution activities.
• Assist with trainings and process navigation for customers.
• Identify issues and contribute to continuous improvements.
• Maintain high data quality and responsive service delivery.

Education

Degree in Business Administration, Office Management, Supply Chain Management

Tools

ERP

CRM

Job description

We are the world market leader for reusable packaging containers (RPCs) for fresh food and are constantly optimizing our products.

We help make the food supply cycle for the population more sustainable. With our RPCs, safety for food transport is improved, there is less waste of food and at the same time the lifespan of the products increases. Through our products and the need for less packaging materials we reduce the carbon footprint.

„The future is circular“

Key responsibilities:

• Customer Onboarding & Master Data Management – Supports a seamless onboarding experience by collecting, validating, and maintaining accurate customer master data across relevant systems.
• Order Administration & System Accuracy – Ensures timely and precise maintenance of order-related information in ERP and CRM systems, contributing to smooth operational processes.
• Customer Support & Issue Resolution – Serves as a reliable point of contact for customer inquiries and complaints, resolving standard topics independently and escalating complex matters when appropriate.
• Proactive Customer Communication – Keeps customers informed about delivery changes, delays, shortages, and order updates to support a positive customer experience.
• Billing & Order Execution Support – Assists with invoicing activities, inventory-related processes, and the timely coordination of billing and invoice clarification topics.
• Training & Process Support – Supports system-related trainings and helps customers and internal stakeholders navigate operational processes effectively.
• Escalation & Continuous Improvement – Identifies operational challenges, escalates issues when needed, and contributes to process optimization through feedback and knowledge sharing.
• Service Excellence & Data Quality – Maintains high standards in case documentation, data accuracy, responsiveness, and customer satisfaction while supporting consistent service delivery.

We expect:

• Educational Background – Degree in Business Administration, Office Management, Supply Chain Management, or a related field, providing a solid foundation for customer-focused operations.
• Customer Care Experience – Gained practical experience in customer service environments, including customer onboarding, master data maintenance, and day-to-day customer support activities.
• Customer Relationship Management – Confidently handles customer inquiries and complaints, ensuring a professional and solution-oriented experience while escalating complex topics when appropriate.
• Order-to-Cash Knowledge – Familiarity with invoicing, invoice dispute resolution, credit memos, and related customer billing processes within a structured business environment.
• Systems & Process Expertise – Comfortable working with ERP and CRM systems and supporting customer lifecycle processes with a strong focus on accuracy and data quality.
• Communication & Collaboration Skills – Strong communication skills with the ability to build positive customer relationships and collaborate effectively with cross-functional teams using tools such as Microsoft Teams.
• Continuous Improvement Mindset – Committed to process adherence, documentation quality, and identifying opportunities to improve efficiency and service excellence.
• Language Skills – Fluent in Italian and able to communicate professionally in English within an international business environment.

We offer:

• Make a difference where it matters – Play a key role in a sustainable and future-proof industry.
• A culture of appreciation and respect – Join an international team where collaboration thrives.
• Flat hierarchies, fast decisions – Your ideas matter and drive real change.
• Work your way – Enjoy flexible working hours and hybrid work.
• Unlimited learning opportunities – Access to unlimited LinkedIn Learning.
• Support when you need it – Our Employee Support Program.

At IFCO, we believe that a diverse, equitable and inclusive workplace makes us a more relevant, more competitive, and more resilient company. We welcome applicants from all backgrounds, ethnicities, cultures, and experiences. IFCO is an equal opportunity employer.

We are looking forward to receiving your application.