Corporate Offsites & Travel Manager (100% REMOTE)

UBQ; Lombardia; Hybrid; EUR 90,000 - 120,000; Full time

Job summary

UBQ is seeking an experienced Corporate Offsites & Travel Manager to lead regional internal meetings, executive dinners, and global corporate travel program. You will design scalable playbooks to streamline offsites and ensure traveler satisfaction, policy compliance, and operational efficiency across our global footprint.

Responsibilities include overseeing VIP travel and venue sourcing, managing 3rd-party TMC relationships, and developing repeatable procedures for events and travel.

Qualifications

• 7+ years of experience leading corporate meetings, regional offsites, and corporate travel management operations.
• 2+ years of direct people management or supervision experience.
• Proven track record in managing TMC relationships and group travel logistics.
• Strong vendor management and event logistics capabilities.

Responsibilities

• Own end-to-end regional offsites, corporate dinners, and VIP travel arrangements.
• Govern the relationship with the Travel Management Company (TMC), SLAs, and policy compliance.
• Develop scalable playbooks for repeatable meeting execution and travel processes.
• Partner with Event & Travel Finance to track budgets and audit billing feeds.
• Lead and mentor travel and events staff to balance workloads and schedule peaks.

Skills

Organizational skills

Communication skills

Project management

Leadership

Multitasking

Job description

We are seeking an experienced and operationally minded Corporate Offsites & Travel Manager to lead our regional internal meetings, executive dinners, and global corporate travel program. In this role, you will be responsible for planning and executing recurring department offsites (~30-50 attendees), managing curated corporate dinners, and governing our day-to-day relationship with our 3rd-party Travel Management Company (TMC).

You will design scalable "Meeting-in-a-Box" playbooks to streamline internal offsites while ensuring high traveler satisfaction, policy compliance, and operational efficiency across our global footprint.

Responsibilities

1. External & VIP Event Travel Support

• Serve as the dedicated travel and booking focal point for all flagship and VIP events produced by the External Events team.

• Oversee room block commitments, flight manifests, and VIP ground transfers for keynote speakers, executive guests, and attendees.

• Coordinate white-glove, high-touch travel arrangements for executive leadership and special guests during major external functions.

2. Regional Offsites & Corporate Dinners

• Own end-to-end planning, venue sourcing, and logistics for regional department offsites.

• Curate high-touch private dining experiences and executive venues for corporate dinners.

• Develop, standardize, and maintain repeatable "playbooks" and self-service guidelines so internal team leads can execute smaller meetings with operational consistency.

• Manage vendor contracts, catering, room blocks, and ground transport for all gatherings.

3. Corporate Travel & TMC Agency Governance

• Serve as the primary operational owner for our 3rd-party Travel Management Company (TMC).

• Monitor agency Service Level Agreements (SLAs), online booking tool (OBT) adoption, traveler support responsiveness, and policy compliance.

• Oversee corporate travel policy updates, travel safety/duty-of-care frameworks, and travel profile administration.

• Partner with the Travel & Logistics Coordinator to ensure seamless handling of group airfare, room block releases, and executive escalations.

4. Administrative & Stakeholder Management

• Partner with the Event & Travel Finance Lead to track budget actuals, audit TMC billing feeds, and manage purchase orders.

• Gather post-event feedback and analyze travel data to continuously optimize offsite playbooks and corporate travel experiences.

5. Team Leadership & People Management

• Directly manage, mentor, and oversee day-to-day tasks for the Travel & Logistics Coordinator and supporting event staff.

• Coordinate workload distribution across team members to manage overlapping offsite schedules, peak conference travel rosters, and VIP travel requests.

• Set performance goals, conduct reviews, and foster professional development within the travel and offsite operations pod.

• Experience: 7+ years of experience leading corporate meetings, regional offsites, and corporate travel management operations.

• Leadership & Management: 2+ years of direct people management or proven experience supervising, coordinating, and delegating work to direct reports, coordinators, or cross-functional team members.

• Travel Operations: Proven track record of managing 3rd-party Travel Management Company (TMC) relationships, online booking tools, and group travel logistics.

• Event & VIP Logistics: Experience coordinating travel manifests, hotel room blocks, and VIP concierge services for high-profile external events or large conferences.

• Event Execution: Strong background in venue sourcing, hotel room block negotiations, catering coordination, and run-of-show planning for mid-sized gatherings.

• Vendor Management: Experience negotiating corporate rate agreements with hotel chains, boutique properties, and event vendors.

• Skills: Exceptional organizational, communication, and project management skills; ability to balance multiple offsite timelines simultaneously.