Collection Specialist

Medline Industries, LP; Toscana; Hybrid; EUR 27,000 - 33,000; Full time

Benefits offered by this job

Temp contract

Hybrid work

6 months

Job summary

Medline is seeking a Collection Specialist in FLORENCE, Italy or MADRID, Spain to manage accounts receivable and ensure timely postings of receipts. The role focuses on reconciliation, collections, and resolving discrepancies for high-profile accounts.

You will have ~2 years of Credit Collection/AR Clerk experience, strong Excel and Outlook skills, and fluency in Italian with good English. The position is a 6-month temporary contract with hybrid work (2 days in-person weekly) and a gross annual

Qualifications

• 2 years of experience in Credit Collection/AR Clerk.
• Strong computer skills with accounting software, spreadsheets and word processing.
• Excellent proficiency with Outlook and MS Office, especially Excel.
• Fluent Italian and proficient English; Spanish is a plus.
• Good time management and high attention to detail.

Responsibilities

• Get in touch with assigned customers to determine payment timing by phone, mail or other means.
• Daily AR control and aging revisions for assigned customers.
• Weekly review of pending invoices and invoicing support for Customer Service.
• Monitor electronic invoices and credit notes; back up AR colleague as needed.
• Create/manage customers and maintain records; extract financial reports for analysis.
• Assist in month-end closing and billing with special invoicing requirements.
• Organize and maintain fiscal documentation (VAT books, Libro Giornale, etc).

Skills

Credit collection

Excel

Outlook

Time management

Fluent Italian

Proficient English

Tools

Accounting software

ERP system

Job description

Collection Specialist

A Collection Specialist provides financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under own control.

Responsible for the reconciliation and collection activity for high profile accounts. Assess customers’ needs and reconcile issues that can include pricing, system limitations and operational service issues, while protecting the integrity of Medline’s accounts receivable. Identify and manage Credit Risk by recognizing when additional credit analysis is necessary and initiating the request with appropriate personnel.

What You Will Do

Secures revenue by verifying and posting receipts; resolving discrepancies.

Key responsibilities include:

• Get in touch with customers (assigned) to determine when payments will be made by phone, mail and/or others.
• Daily HD control.
• Aging revision monthly for customers assigned.
• Weekly revision of pending invoices.
• Support Customer Service in invoicing.
• Monitor electronic invoices.
• Back up of the other person in AR (Account Receivable).
• Customers creation and maintenance.
• Credit notes compensation.
• Extract Financial report to analyze new customers or review our customer database.
• Collaborates to month-end closing.
• Invoicing of customers with special requirements (financial invoices).
• Keep organizing all fiscal documentation (VAT books, Libro Giornale, etc).

Who You Are

You bring:

• A previous experience (estimated at 2 years) as Credit Collector/Account Receivabe Clerk.
• Strong computer skills, including the ability to use accounting software, spreadsheets, and word-processing programs. Excellent proficiency with email (Outlook).
• Good knowledge of the Microsoft Office suite, especially Excel.
• Fluent in Italian and proficient in English. Spanish is considered a plus.
• Good time management and organizational skills.
• Knack for numbers, attention to detail and high level of accuracy.

Location: FLORENCE, Italy or MADRID, Spain.

What we offer

• We offer a temp contract (6-month), with the possibility of extending it for another 6 months.
• Hybrid work: after the initial training (which lasts about a month), you are required to work in person only 2 days a week.
• Gross annual salary offered in Italy: 30.000 euros.

About Medline

Medline is a leading provider of medical-surgical products and supply chain solutions, serving all points of care. Through a wide-ranging product portfolio, a robust supply chain network and modern clinical solutions, Medline helps healthcare providers (HCPs) improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, United States, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. Outside the US, Medline International B.V. serves as the international headquarters and is located in the Utrecht Netherlands. To learn more about Medline’s operations in Europe, visit www.medline.eu.

Medline is committed to reducing our carbon footprint, developing responsible products, supporting our employees and local communities, and promoting high ethical standards internally and among our supplier partners. Click here to discover what Medline is doing to make healthcare more sustainable for people and the planet.