ADMINISTRATIVE ASSISTANT

U.S. Fleet Forces Command; Lentini; In loco; EUR 35.000 - 52.000; Tempo pieno

Descrizione del lavoro

NAVCOMTELSTA SIGONELLA is seeking an Administrative Assistant to support the Administrative/ Training Dept in Italy. This DoD Cyber Excepted Service position entails maintaining office files for US Civilian and Local National staff, coordinating calendars, travel, and VIP visits, and assisting with command events.

The role requires handling civilian personnel processes, time and attendance, recruitment actions, and the Drug-Free Workplace program, with strict adherence to DoD policies and

Competenze

• Experience supporting supervisors or senior staff in a government or corporate setting.
• Ability to manage calendars, travel, and confidential files with accuracy.
• Strong written and verbal communication skills for internal and external contacts.
• Familiarity with civilian personnel or DoD administrative processes is a plus.

Mansioni

• Establish and maintain office files for US Civilian and Local National personnel.
• Receive calls and visitors, arrange travel, and manage calendars for executives.
• Assist with VIP visits and command events drafting.
• Support civilian performance programs including evaluations and time and attendance.
• Oversee recruitment actions and civilian personnel actions.
• Supervise the Drug-Free Workplace program.

Conoscenze

Administrative support

Calendar management

Filing & record keeping

Travel arrangements

Written & verbal communication

Strumenti

MS Office

Outlook

Word

Excel

Descrizione del lavoro

Summary

You will serve as an ADMINISTRATIVE ASSISTANT in the ADMINISTRATIVE/ TRAINING DEPT of NAVCOMTELSTA SIGONELLA, Italy.

Summary

You will serve as an ADMINISTRATIVE ASSISTANT in the ADMINISTRATIVE/ TRAINING DEPT of NAVCOMTELSTA SIGONELLA, Italy. This position is a DoD Cyber Excepted Service (CES) personnel system position in the Excepted Service under 10 U.S.C. 1599f.

Duties

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• You will establishes and maintains all office files to include US Civilian and Local National (LN).
• You will receive calls and visitors, arrange travel, coordinate appointments and independently maintain the calendars on behalf of the Commanding Officer and Executive Officer.
• You will assists with VIP visits and/ or command events drafting.
• You will manage manages civilian performance evaluations program, including performance plans, mid-year reviews, and annual appraisal evaluations in a timely manner following policy through the cycle to maintain the performance program.
• You will manage the Time and Attendance civilian program verifying timecards in accordance with established policies and maintaining biweekly and quarterly system reports.
• You will manages the recruitment program gathering and verify information necessary to prepare civilian Requests for Personnel Action (RPA), Position Description evaluations, incentives, and civilian management requests.
• You will oversee the civilian Drug-Free Workplace program.

Requirements

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Conditions of employment

• Must be a US Citizen
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• This is an overseas position. You will be subject to and must be able to satisfy the overseas requirements of the 26Jul12 DODI 1400.25 V1230: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025v1230.pdf
• This position may require travel to places within and outside the contiguous United States which could include remote or isolated sites. You may be required to travel on military and commercial aircraft for extended periods of time.
• Must be able to obtain and maintain a U.S. Passport.
• May be required to obtain a VISA dependent on the overseas country's laws/regulations.
• You will be required to sign the Statement of Understanding for Overseas Employment acknowledging receipt and understanding of the statement of living and working conditions for this location.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This is a Mission Essential position. You will be required to ensure organization or facility continuity of operations and/or completion of tasks that are considered essential to the mission designated by a local or command decision.
• This position is considered Key/Emergency-Essential. You will be required to provide immediate and continuing support to ensure the success of combat operations or the availability of combat-essential systems.

Qualifications

This announcement has been amended as follows: Updated Salary. No Incentive or Relocation reimbursement as the position isn't PCS authorized. Applicants who applied to the announcement before the amendment should reapply and address the updated information if necessary. Applicant must have directly applicable experience that demonstrates the possession of knowledge, skills, abilities, and competencies necessary for immediate success in the position. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies or knowledge, skills and abilities necessary to successfully perform the duties of the position. Such experience is typically in or directly related to the work of the position to be filled.

Qualifying Experience Would Be Demonstrated By

• Analyze programs and recommend improvements on the effective applications of civilian programs to support administrative work of supervisors or senior staff.
• Operate a computer with Internet browsing, database capabilities and advance word processing software to create and manipulate complex formats.
• Interpret regulations and procedures pertaining to civilian personnel administration to support program management and personnel work.

NOTE: This information must be supported in your resume to be considered for this position.

This position is within the Work Category Technician & Administrative Support at Work Level Full Performance Work Level II, Series and Grade GG-08.

Additional qualification information can be found from the following Department of Defense website: https://dodcio.defense.gov/Cyber-Workforce/CES.aspx

Education

No Educational Requirement.

Additional Information Cont.

The Cyber Interagency Transfer Authority (CITA) permits movement of CES employees appointed under Section 1599f of Title 10 U.S.C. and excepted service employees appointed under Schedule A, Section 213.3106(b)(11) of Title 5 CFR, into cyber workforce positions in the competitive service and movement of competitive service employees into DoD Cyber Workforce positions within the Military Departments and Defense Agencies.

If you are a dual citizen, please identify the countries of citizenship. The NATO Status of Forces Agreement prohibits employment in the U.S. Civilian Component in a host nation of any person who holds dual citizenship of the U.S. and the host nation. For example: A person who holds both Italian and U.S. citizenship may not be employed in the U.S. Civilian Component in Italy; however, that person is not prohibited by the NATO Status of Forces Agreement from employment in the U.S. civilian Component in another NATO host nation of which (s)he does not hold citizenship.

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

This position is in the excepted service and does not confer competitive status.

Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.

DoD Components with CES positions apply Veterans' Preference to preference eligible candidates as defined by Section 2108 of Title 5 U.S.C., in accordance with the procedures provided in DoD Instruction 1400.25, Volume 3005, "CES Employment and Placement." If you are a veteran claiming veterans' preference, as defined by Section 2108 of Title 5 U.S.C., you must submit documents verifying your eligibility with your application package. Examples of these documents include: a DD-214 (Member-4 copy); a Statement of Service (if you are currently active duty) from your unit which states the date you entered on active duty, the date you are separating, character of service, and the campaign medals you have received. Veterans with a service-connected disability rating must submit an official written document from the Department of Veterans Affairs certifying your compensable service-connected disability rating with overall percentage clearly shown.

Additional information

This position is covered by the Department of Defense Priority Placement and Alternate Placement Programs.

This position is a DoD Cyber Excepted Service (CES) personnel system position in the Excepted Service under 10 U.S.C. 1599f.

Additional vacancies may be filled by this announcement.

Pay retention may be granted when certain conditions are met.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

In accordance with DoDI 1400.25, Volume 3005, Section 3.15, all employees newly appointed to a CES position will serve a 3-year probationary period. Permanent and term employees currently serving in a probationary period in the competitive service or a probationary or trial period in the excepted service will complete the period as prescribed in their original conditions of employment in the new CES position if they transfer without a break in service or are promoted, demoted, or reassigned to a CES position.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf

To learn more about the living and working conditions at this military installation and additional Foreign Overseas information, go to: https://www.secnav.navy.mil/donhr/Overseas/Pages/default.aspx

Priority consideration will be given to military spouse preference and family member preference eligibles living in the commute area of the duty location for this position. Commute area is defined as the geographic area surrounding the duty location in which people can reasonably be expected to travel back and forth.

Military Spouse and Family Members may apply 30 days before their anticipated arrival date. However, they will not receive preference until arrival at the foreign location. Additional documentation may be required prior to granting preference.

Military spouses and family members who are appointed may not extend longer than 2 months following the transfer of the sponsor from the commuting area of the foreign duty station; 2 months beyond the separation of the appointee's sponsor, or any time beyond the time employee ceases to be a family member.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.