Account Payable Specialist, Italy

Vaultica; Siziano; In loco; EUR 38.000 - 52.000; Tempo pieno

Descrizione del lavoro

Vaultica in Milan, Italy, is seeking an Accounts Payable Specialist to join the Finance–AccountsPayable team. You will ensure smooth processing of supplier invoices, payments, and reconciliations while maintaining strong financial controls.

You will work with Finance, Procurement, and external suppliers and contribute to process improvements, ensuring compliance with VAT regulations and accurate master data.

Competenze

• 2–3 years of experience within Accounts Payable or transactional finance.
• Experience processing high volumes of invoices, preferably in a multi-entity environment.
• Experience with Oracle NetSuite or a similar ERP system is an advantage.
• Good understanding of VAT regulations and statutory accounting requirements in Italy.
• Strong analytical skills and excellent attention to detail.
• A service-minded approach with strong communication and stakeholder management skills.
• Proficiency in Microsoft Excel and the wider Microsoft Office suite.
• Fluency in English, both written and spoken.

Mansioni

• Process supplier invoices accurately and efficiently in Oracle NetSuite.
• Execute payment runs in accordance with agreed payment terms and internal approval workflows.
• Reconcile supplier statements and resolve invoice discrepancies with vendors and internal stakeholders.
• Maintain and update vendor master data, ensuring accuracy and strong data governance.
• Support month-end closing activities, including AP accruals, prepayments, and balance sheet reconciliations.
• Prepare AP ageing reports and provide analysis and insights to the Controller.
• Ensure compliance with VAT regulations and local statutory requirements.
• Maintain strong internal controls and accurate financial records.
• Support the transition of accounts payable activities from external service providers to internal operations.
• Collaborate with Procurement team to ensure purchase-to-pay and three-way matching processes.
• Identify opportunities to improve AP processes, automation, and NetSuite workflows.
• Contribute to continuous improvement initiatives that enhance efficiency and operational excellence.

Conoscenze

Accounts Payable

Invoice processing

Analytical skills

Attention to detail

Stakeholder management

Excel & Office

English fluency

Strumenti

Oracle NetSuite

Excel

Microsoft Office

Descrizione del lavoro

Accounts Payable Specialist, Italy

Location:Milan,Italy

Department:Finance–AccountsPayable

AboutVaultica

Vaulticaisafast-growingpan-EuropeandatacentreplatformsupportingcriticaldigitalinfrastructureacrossEurope.Aswecontinuetoexpandouroperations,wearestrengtheningourFinanceorganizationandarenowlookingforadedicatedAccountsPayableSpecialisttojoinourteaminMilan.

TheOpportunity

AsourAccountsPayableSpecialist,Italy,youwillensurethesmoothandaccurateprocessingofsupplierinvoices,payments,andreconciliationswhilemaintainingstrongfinancialcontrolsandcompliancestandards.

WorkingcloselywithcolleaguesacrossFinance,Procurement,andexternalsuppliers,youwillcontributetoprocessimprovementsandhelpestablishbest-in-classAPoperations.

KeyResponsibilities

AccountsPayableOperations

• ProcesssupplierinvoicesaccuratelyandefficientlyinOracleNetSuite
• Executepaymentrunsinaccordancewithagreedpaymenttermsandinternalapprovalworkflows
• Reconcilesupplierstatementsandresolveinvoicediscrepancieswithvendorsandinternalstakeholders
• Maintainandupdatevendormasterdata,ensuringaccuracyandstrongdatagovernance

Month-End&FinancialControl

• Supportmonth-endclosingactivities,includingAPaccruals,prepayments,andbalancesheetreconciliations
• PrepareAPageingreportsandprovideanalysisandinsightstotheController
• EnsurecompliancewithVATregulationsandlocalstatutoryrequirements
• Maintainstronginternalcontrolsandaccuratefinancialrecords

ProcessDevelopment&Transformation

• Supportthetransitionofaccountspayableactivitiesfromexternalserviceproviderstointernaloperations
• CollaboratewithProcurementteamstoensurecompliancewithpurchase-to-payandthree-waymatchingprocesses
• IdentifyopportunitiestoimproveAPprocesses,automation,andNetSuiteworkflows
• Contributetocontinuousimprovementinitiativesthatenhanceefficiencyandoperationalexcellence

AboutYou

Wearelookingforastructured,proactive,anddetail-orientedprofessionalwhoenjoystakingownershipandworkingcollaborativelyacrossfunctions.

Youbring:

• 2–3yearsofexperiencewithinAccountsPayableortransactionalfinance
• Experienceprocessinghighvolumesofinvoices,preferablywithinamulti-entityenvironment
• ExperiencewithOracleNetSuiteorasimilarERPsystemisanadvantage
• GoodunderstandingofVATregulationsandstatutoryaccountingrequirementsinItaly
• Stronganalyticalskillsandexcellentattentiontodetail
• Aservice-mindedapproachwithstrongcommunicationandstakeholdermanagementskills
• ProficiencyinMicrosoftExcelandthewiderMicrosoftOfficesuite
• FluencyinEnglish,bothwrittenandspoken

WhyJoinVaultica?

• BepartofarapidlygrowingEuropeaninfrastructurecompany
• Gainexposuretoacomplex,internationalfinanceenvironment
• Playanactiveroleinshapingandimprovingfinanceprocesses
• Workalongsideexperiencedfinanceprofessionalsinacollaborativeculture
• Enjoyopportunitiesforprofessionaldevelopmentandlong-termcareergrowth

If you are looking for a role where you can make a tangible impact while developing your career in a fast-growing organization, we would love to hear from you.