Warehouse & Inventory Executive — Zoho Inventory

JNB Bearings Private Limited; Chennai District; On-site; INR 223,000 - 391,000; Full time

Job summary

JNB Bearings Pvt Ltd is hiring a Warehouse & Inventory Executive for its Chennai operations. You will own inventory accuracy, overseeing inward, outward, and stock movements using Zoho Inventory as the primary system of record.

Responsibilities include purchase coordination, dispatch operations, and ensuring real-time stock visibility across 400+ SKUs. Zoho-focused role with emphasis on accuracy, process discipline, and cross-team collaboration.

Qualifications

• Minimum 2 years hands-on experience in warehouse or inventory operations.
• Hands-on Zoho Inventory experience is mandatory.
• Proficiency in Microsoft Excel for stock tracking and MIS.

Responsibilities

• Maintain accurate inventory records in Zoho Inventory with high accuracy targets.
• Verify incoming goods against supplier packing lists and POs; record GRN entries.
• Process customer orders; ensure correct picking, packing and dispatch.
• Coordinate purchase orders and supplier dispatch schedules.
• Conduct daily stock checks and monthly physical stock audits.
• Maintain FIFO storage, ABC classification, and reorder level discipline.
• Prepare and file GRN and MIS reports; ensure data accuracy.
• Coordinate with Sales, Purchase, Accounts and Logistics teams.

Tools

Zoho Inventory

Microsoft Excel

Barcode Scanning Systems

Basic ERP / WMS Knowledge

Job description

WAREHOUSE & INVENTORY EXECUTIVE

Position Details

• Company: JNB Bearings Pvt Ltd
• Location: Mannady Metro, Chennai
• Department: Warehouse & Inventory Operations
• Reports To: Warehouse Manager / Operations Head
• Employment Type: Full-Time
• Experience: Minimum 2–5 Years (Mandatory)
• Salary: ₹20,000 – ₹35,000 per month
• System Requirement: Zoho Inventory — Hands-on Experience (Mandatory)

About JNB Bearings

A growing importer and distributor of J&B Brand Bearings and industrial products, JNB Bearings Pvt Ltd serves customers across South India with an active inventory of 400+ SKUs spanning bearings, plummer blocks, oil seals, sleeves and more. We manage operations through modern technology platforms including Zoho Inventory.

We are growing fast and need a detail-oriented, system-driven Warehouse & Inventory Executive who can own inventory accuracy, purchase coordination, dispatch operations, and real-time stock visibility.

Role Purpose

Responsible for maintaining inventory accuracy, warehouse discipline, and system integrity in coordination with warehouse and operations teams. The role covers end-to-end inventory control — from goods inward and purchase follow-ups to dispatch and inventory replenishment planning — using Zoho Inventory as the primary system of record.

Software Knowledge Required

Mandatory

• Zoho Inventory — inward, outward, transfers, stock adjustments, reports
• Microsoft Excel — stock tracking, MIS, daily reporting
• Barcode Scanning Systems (if applicable)
• Basic ERP / WMS Knowledge

Preferred

• Zoho Procurement / Purchase Order Management
• Vendor Follow-up & Material Planning
• Purchase Requisition Processing
• Zoho Books Integration with Inventory
• Zoho Analytics for Inventory Dashboards

Additional Preference: Candidates with hands-on experience in Zoho Inventory AND Zoho Procurement (Purchase Orders, Vendor Coordination, Material Planning, and Inventory Replenishment) will be given first preference during the selection process.

Key Responsibilities

1. Inventory Management

• Maintain accurate inventory records in Zoho Inventory with a target inventory accuracy of 98%+
• Monitor stock levels, reorder alerts, and safety stock thresholds
• Track all inward and outward stock movements in real time
• Manage stock transfers between locations and inventory adjustments
• Conduct ABC analysis to prioritise fast-moving, slow-moving, and dead stock
• Identify and report slow-moving and dead stock to management
• Monitor non-moving, slow-moving, and excess inventory and provide recommendations for liquidation, promotions, or stock optimisation

2. Goods Receipt & Inward Operations

• Verify incoming goods against supplier packing lists and purchase orders
• Record GRN entries in Zoho Inventory accurately and promptly
• Report and document shortages, damages, and discrepancies
• Coordinate with the purchase team on supplier deviations

3. Dispatch & Outward Operations

• Process customer orders and generate packing lists
• Ensure accurate picking, packing, and dispatch
• Update dispatch status and outward entries in Zoho Inventory
• Coordinate with logistics partners for timely delivery

4. Purchase Coordination Support

• Follow up on pending purchase orders with suppliers
• Coordinate with suppliers regarding dispatch schedules and ETAs
• Track expected material arrivals and update team accordingly
• Assist in inventory replenishment planning based on reorder levels
• Coordinate with the Purchase Department to address stock shortages

First Preference: Candidates with practical experience in Purchase Order Processing, Vendor Follow-up, Material Planning, Inventory Replenishment, and Zoho Procurement will be given first preference.

5. Stock Verification

• Conduct daily stock checks for fast-moving SKUs
• Conduct monthly full physical stock audits
• Maintain monthly inventory variance within 1% (target: less than 1% monthly stock variance)
• Investigate and resolve inventory variances promptly
• Submit periodic discrepancy and reconciliation reports

6. Warehouse Organisation

• Maintain FIFO principles for all inventory movement
• Apply ABC classification and reorder level discipline consistently
• Ensure proper storage, labelling, and racking of 400+ bearing SKUs
• Maintain cleanliness, safety, and organisation of warehouse space

7. Documentation & Reporting

• GRN preparation and filing
• Daily stock, dispatch, and inward/outward MIS reports
• Inventory replenishment and reorder reports
• Variance, adjustment, and dead stock reports

8. Cross-Team Coordination

• Sales Team — order fulfilment and stock availability updates
• Purchase Team — inward coordination, PO follow-ups, and supplier queries
• Accounts Department — GRN and billing reconciliation
• Logistics Partners — dispatch and delivery coordination

Monthly KPI Scorecard

KPI

Weightage

Inventory Accuracy (Target: 98%+)

25%

Dispatch Accuracy

20%

Timely Order Fulfilment

15%

Stock Verification Compliance (Variance < 1%)

15%

Zoho Inventory Data Accuracy

10%

Inventory Replenishment Planning

5%

Warehouse Organisation & Safety

5%

Reporting & Discipline

5%

TOTAL

100%

Note: Inventory Variance Target — less than 1% monthly stock variance is the measurable benchmark for Stock Verification Compliance.

Performance Rating Scale

KPI Score

Rating

90–100%

Outstanding

80–89%

Exceeds Expectations

70–79%

Meets Expectations

60–69%

Needs Improvement

Below 60%

Performance Improvement Plan (PIP)

First-Year Success Plan

First 90 Days

• Understand JNB's full product range and 400+ bearing SKUs
• Map warehouse locations, bin structure, and SKU storage layout
• Achieve baseline inventory accuracy in Zoho Inventory
• Master all Zoho Inventory workflows — inward, outward, transfers, adjustments

First 6 Months

• Reduce stock discrepancies to under 1% monthly variance
• Achieve 95%+ dispatch accuracy
• Begin proactive purchase coordination and replenishment tracking
• Establish daily and weekly MIS reporting rhythm

First 12 Months

• Achieve and sustain 98%+ inventory accuracy
• Complete all monthly physical stock audits on time with zero backlog
• Own the inventory replenishment planning cycle independently
• Support business growth with zero fulfilment delays due to inventory errors

Career Growth Roadmap

Years

Role

Focus Areas

CTC (LPA)

0–2

Warehouse & Inventory Executive

Inventory ops, Zoho Inventory, procurement support

2.5–4.5

2–4

Senior Warehouse & Inventory Executive

Inventory control, purchase coordination, process improvement

4–6

4–6

Inventory Controller

Multi-location inventory, ABC analysis, stock optimisation

6–8

6–8

Warehouse Supervisor

Team management, dispatch operations, process compliance

8–12

8–10

Assistant Warehouse Manager

Operations oversight, vendor relations, KPI tracking

10–15

10–12

Warehouse Manager

Full warehouse ops, KPI management, inventory planning

12–18

12+

Operations Manager

Warehouse, Logistics, Inventory, Process Excellence

18–30+

15+

Head – Operations

Strategic operations leadership, multi-branch P&L, process excellence

30+

Working Schedule

Monday to Saturday — 9:30 AM to 6:30 PM or 10:00 AM to 7:00 PM (any one shift)

Candidate Profile

Mandatory Requirements

• Minimum 2 years hands-on experience in warehouse or inventory operations
• Demonstrated experience using Zoho Inventory (non-negotiable)
• Experience in stock management, dispatch, and inward/outward operations
• Proficiency in Microsoft Excel

Inventory Management Knowledge

• FIFO principles — practical application
• ABC Analysis — classification and prioritisation
• Reorder Level Planning and Safety Stock Management
• Slow-Moving and Dead Stock Identification

Strong Industry Preference

• Bearings
• Industrial Products

Personal Competencies

• High attention to detail and inventory discipline
• System-oriented approach — data first, always
• Accountability and ownership mindset
• Team player with clear communication skills
• Reliable, punctual, and process-compliant

Location Preference

• Candidates residing in Chennai or nearby areas are preferred
• Candidates willing to relocate to Chennai may also apply

Notice Period Preference

• Candidates available to join within 15–30