Warehouse & Dispatch Executive

Alfa Laval; Navi Mumbai; On-site; INR 500,000 - 900,000; Full time

Job summary

Alfa Laval is seeking a Warehouse & Dispatch Executive to ensure seamless material flow and information across service centers, supporting Thane and Talegaon locations. You will coordinate with suppliers, manage costing, inventory control and ensure compliance with internal processes.

The role requires 4–5 years in supply chain or warehouse management, with experience in WMS and ERP systems, ABC analysis, and logistics documentation. Travel to Vizag, Kundli, and Talegaon may be required.

Qualifications

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• 4-5 years of experience in supply chain, procurement, or warehouse management.
• Familiarity with warehouse management systems (WMS) and ERP software.
• Knowledge of inventory classification methods (e.g., ABC analysis).
• Understanding of logistics documentation (GRN, delivery notes, invoices, E Way Bills)

Responsibilities

• Coordinate items to all service centers to ensure availability and traceability.
• Establish and maintain supplier connections for timely procurement.
• Manage costing processes and conduct weekly cost reviews.
• Update and review ABC classification of inventory items.
• Update lead times as per PDL.
• Prepare and review KITs for service centers.
• Place orders on PDL and ensure timely order confirmation.
• Review forecasting data and update quarterly based on parts consumption trends.
• Conduct internal audits as per classification (quarterly/half-yearly).
• Follow up on material status with PDL to ensure timely delivery.
• Create GRN for Thane warehouse; generate delivery notes and E Way Bills.
• Arrange transportation with Indirect Purchase team; oversee inventory control for Thane and Talegaon.

Skills

WMS familiarity

ERP software

Inventory management

Logistics coordination

Education

Bachelors in Supply Chain / Logistics

Tools

WMS

ERP system

Job description

Join Alfa Laval Service Team as a Warehouse & Dispatch Executive

The Warehouse & Dispatch Executive is responsible for ensuring the seamless flow of materials and information across the supply chain, supporting all service centers, and managing warehouse operations at both Thane and Talegaon locations. This role involves coordination with suppliers, cost management, inventory control, and compliance with internal processes to optimize efficiency and service delivery.

Key Responsibilities

Basic Data & Coordination

• Connect items to all service centers to ensure availability and traceability.
• Establish and maintain strong supplier connections for timely procurement.
• Manage costing processes and conduct weekly cost reviews.
• Update and review ABC classification of inventory items.
• Update lead times as per PDL.
• Prepare and review KITs for service centers

Material Availability & Procurement

• Place orders on PDL and ensure timely order confirmation.
• Review forecasting data and update it quarterly based on parts consumption trends.
• Conduct internal audits as per classification (quarterly/half-yearly).
• Follow up on material status with PDL to ensure timely delivery.

Warehouse Operations (Thane & Talegaon)

• Create Goods Receipt Notes (GRN) for the Thane warehouse.
• Generate delivery notes, invoices, and E Way Bills for shipments.
• Arrange transportation in coordination with the Indirect Purchase team.
• Oversee warehouse management and inventory control for both Thane and Talegaon locations.
• Handle all Talegaon warehouse operations, ensuring compliance with company policies.
• Travel to and support other service centers located at Vizag, Kundli, and Talegaon warehouse.

Candidate Profile

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• 4-5 years of experience in supply chain, procurement, or warehouse management.
• Familiarity with warehouse management systems (WMS) and ERP software.
• Knowledge of inventory classification methods (e.g., ABC analysis).
• Understanding of logistics documentation (GRN, delivery notes, invoices, E Way Bills

Why Should You Apply

• We offer you an interesting and challenging position in an open and friendly environment where we help each other to develop and create value for our customers.
• An exciting place to build a global network with different nationalities. Your work will have a true impact on Alfa Laval's future success; you will be learning new things every day.

Reporting to: Service Centre Operation Manager

We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioural traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.