Ward Secretary

Drlogy Technologies Pvt. Ltd.; Bengaluru; On-site; INR 300,000 - 450,000; Full time

Job summary

Sagar Hospitals in Bengaluru is seeking a Ward Secretary to provide essential administrative support for ward operations. The role involves handling patient files, coordinating with nursing and medical staff, and ensuring smooth documentation for admissions, transfers, and discharges.

The incumbent will manage ward records, update the hospital management system, handle calls, and maintain compliance with confidentiality and hospital policies.

Qualifications

• 1 year of experience in ward administration or hospital administration.
• Educational qualifications include Graduate or higher; BSc Nursing preferred.
• Familiarity with hospital software and MS Office tools.

Responsibilities

• Maintain and organize patient files and ward documentation.
• Update patient details in the hospital management system.
• Coordinate with nursing staff regarding patient records and administrative requirements.
• Assist with admission, transfer, and discharge documentation.
• Arrange patient files and investigation reports for ward rounds.
• Coordinate appointments and investigations with relevant departments.
• Handle telephone calls and communicate messages accurately.
• Maintain ward registers, census records, and other administrative logs.
• Assist with preparing discharge summaries and related documents as directed.
• Follow up on pending reports and documentation.
• Coordinate with medical records, billing, and insurance departments.
• Support communication between patients, attendants, and authorized staff.
• Maintain confidentiality of patient information and medical records.
• Ensure forms, stationery, and administrative supplies are available.
• Assist with bed allocation and patient movement documentation.
• Track pending administrative tasks and follow up with relevant departments.
• Maintain orderly storage and retrieval of patient records.
• Report documentation discrepancies to the appropriate staff.
• Support audits and quality documentation requirements.
• Follow hospital policies and ward administrative procedures.

Skills

Ward Administration

Doctor & Nursing Coordination

Patient Assessment

Vital Monitoring

Education

Graduate

12th Pass

BSc Nursing

Tools

MS Office

Hospital software

Job description

Free to Apply Verified Employer Secure & Private No Hidden Charges

Job Requirements

Experience

1 Years Experience

Education

• Graduate
• 12th Pass
• BSc Nursing

All Gender

Vacancy

1

Last Date to Apply

26, April 2027

Job Role

Work Location

Jayanagar, Bengaluru

Work Mode

Work From Office

Department

Ward Administration

Role

Ward Administration

Employment type

• Full time

Key Skills

Ward Administration

Doctor & Nursing Coordination

Hospital software

MS office

Vital Monitoring

Patient Assessment

Preference Languages

Any Language

Job Story

Job Description

The Ward Secretary provides administrative and clerical support to hospital ward operations, assisting nursing staff, doctors, patients, and their families with documentation and coordination. The involves maintaining patient files, updating records, coordinating appointments and investigations, handling telephone calls, and supporting admission and discharge processes. The Ward Secretary helps ensure accurate information management and smooth communication within the ward while maintaining patient confidentiality.

• Maintain and organize patient files and ward documentation.
• Update patient details in the hospital management system.
• Coordinate with nursing staff regarding patient records and administrative requirements.
• Assist with admission, transfer, and discharge documentation.
• Arrange patient files and investigation reports for ward rounds.
• Coordinate appointments and investigations with relevant departments.
• Handle telephone calls and communicate messages accurately.
• Maintain ward registers, census records, and other administrative logs.
• Assist with preparing discharge summaries and related documents as directed.
• Follow up on pending reports and documentation.
• Coordinate with medical records, billing, and insurance departments.
• Support communication between patients, attendants, and authorized staff.
• Maintain confidentiality of patient information and medical records.
• Ensure forms, stationery, and administrative supplies are available.
• Assist with bed allocation and patient movement documentation.
• Track pending administrative tasks and follow up with relevant departments.
• Maintain orderly storage and retrieval of patient records.
• Report documentation discrepancies to the appropriate staff.
• Support audits and quality documentation requirements.
• Follow hospital policies and ward administrative procedures.

safety, compassionate service, and making quality healthcare accessible to individuals and families.

Our Story

Sagar Hospitals began its multispeciality hospital journey with the opening of its Jayanagar facility on 24 July 2002. The organisation developed its second major hospital at Banashankari, expanding its healthcare services and specialist treatment facilities in Bengaluru.

The hospital's development builds on the healthcare legacy of the Sagar Group and the vision of Dr. Chandramma D. Sagar. Today, Sagar Hospitals provides a broad range of clinical services supported by specialist doctors, modern medical technology, and multidisciplinary teams.

Our Mission

To provide high-quality healthcare with an emphasis on quality, efficiency, reliability, and patient well-being.

Our Vision

To deliver advanced and dependable healthcare services through clinical expertise, modern technology, and continuous improvement, while maintaining a strong focus on patient needs and safety.

Our Medical Services and Specialties

Sagar Hospitals offers medical and surgical services across multiple specialties, including:

• Cardiology: Diagnosis and treatment of heart and cardiovascular conditions.
• Neurology and Neurosurgery: Care for neurological disorders, brain conditions, and spinal diseases.
• Orthopaedics: Treatment for fractures, joint disorders, sports injuries, and joint replacement needs.
• Gastroenterology and Hepatology: Management of digestive system and liver conditions.
• Nephrology and Urology: Care for kidney, urinary tract, and related conditions.
• Medical and Surgical Oncology: Cancer diagnosis and treatment.
• Organ Transplant Services: Specialist care related to organ transplantation.
• Obstetrics and Gynaecology: Women's healthcare, pregnancy, and childbirth services.
• Paediatrics and Neonatology: Medical care for children and newborns.
• General and Minimally Invasive Surgery: Surgical treatment for a range of conditions.
• Pulmonology: Diagnosis and treatment of respiratory diseases.
• ENT and Audiology: Care for ear, nose, throat, and hearing conditions.
• Ophthalmology: Eye examinations and treatment.
• Plastic and Reconstructive Surgery: Reconstructive and selected corrective procedures.
• Internal Medicine: Management of general and chronic medical conditions.
• Diabetology and Endocrinology: Care for diabetes and hormonal disorders.
• Dermatology: Diagnosis and treatment of skin conditions.
• Psychiatry and Psychology: Mental health assessment and treatment support.
• Emergency and Acute Care: Urgent assessment and treatment for medical emergencies.
• Radiology and Laboratory Medicine: Diagnostic imaging and laboratory investigations.
• Physiotherapy and Rehabilitation: Support for recovery, mobility, and physical function.
• Clinical Nutrition and Dietetics: Nutrition guidance and therapeutic dietary support.

Infrastructure and Facilities

Sagar Hospitals provides facilities and services designed to support diagnosis, treatment, surgery, and recovery, including:

• Intensive care and emergency services.
• Ambulance support.
• Advanced radiology and diagnostic services.
• Laboratory medicine.
• Operation theatres and surgical facilities.
• Organ transplant services.
• Physiotherapy and rehabilitation.
• Preventive health check-up programmes.
• Specialist consultations and appointment booking.
• NABH and NABL accreditation at the Jayanagar facility; the Banashankari facility also lists NABH Safe-I and NABL accreditation. Sagar Hospitals+1

Our Medical Team

Sagar Hospitals has a multidisciplinary team of doctors, surgeons, nurses, technicians, and allied healthcare professionals. Its website lists specialists across neurology, cardiology, orthopaedics, urology, nephrology, gastroenterology, oncology, paediatrics, and other departments. This coordinated approach supports patients requiring routine consultations, specialised treatment, surgery, and critical care.

Why Choose Sagar Hospitals?

• Broad medical and surgical specialities under one healthcare network.
• Specialist doctors and multidisciplinary clinical teams.
• Emergency and intensive care services available around the clock.
• Diagnostic facilities and advanced treatment options.
• Organ transplant and minimally invasive surgical services.
• Preventive health check-ups and rehabilitation support.
• Accreditation focused on healthcare quality and patient safety. Sagar Hospitals+1

Our Commitment

Sagar Hospitals is committed to providing reliable, patient-focused healthcare through specialist expertise, modern technology, and coordinated medical services. By emphasising quality, safety, compassion, and continuous improvement, the hospital aims to support better treatment outcomes and a positive patient experience.