Walk-in | MIS Executive - Walkin Drive

Cushman & Wakefield; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Cushman & Wakefield in Mumbai is seeking a role focused on MIS reporting, data management, and site coordination to support facility management services. The role involves compiling and distributing daily, weekly, and monthly MIS, and preparing key management reports with inputs from technical and admin teams.

Responsibilities include maintaining data accuracy, tracking maintenance activities, and supporting financial and administrative tasks under site management guidance.

Qualifications

• Experience in MIS reporting and data management.
• Ability to coordinate with multiple departments and stakeholders.
• Experience with imprest accounting and budgeting support.

Responsibilities

• Ensure timely MIS reporting and submit Daily/Weekly/Monthly MIS as per SLA.
• Prepare Monthly Management Report (MMR) by collecting inputs from departments.
• Maintain and update Daily MIS (DMR) with accurate data.
• Track PPM activities in CAFM/Evolution and follow up on closures.
• Coordinate with EM and department heads for trackers and audits.
• Maintain records of communications and documentation for audits.
• Support budgeting and expense tracking under site management guidance.

Skills

MIS reporting

Data management

Coordination

Documentation

Budgeting support

Imprest accounting

Stakeholder communication

Tools

CAFM/Evolution

Job description

Role & responsibilities

• MIS & Reporting Management
• Preparation and submission of Daily MIS, Weekly MIS, and Monthly Reports as per defined SLAs.
• Compilation of Monthly Management Report (MMR) by collecting inputs from all departments (Technical, Soft Services, Security, etc.).
• Maintaining and updating Daily MIS Report (DMR) with accurate operational data.
• Ensuring accuracy, consistency, and timeliness of reports shared with stakeholders.
• Operations Coordination
• Coordination with Engineering Manager (EM) and department heads to maintain critical site trackers.
• Monitoring and tracking PPM (Planned Preventive Maintenance) activities through CAFM/Evolution system.
• Follow-up for closure of complaints, audit observations, and open issues with respective teams.
• Preparation of delay analysis reports for pending tasks.
• Data Management & Documentation
• Maintaining records of all internal and external communications.
• Managing trackers for complaints, PPM, audits, consumables, and compliance records.
• Ensuring proper documentation and data archiving for audits and reference purposes.
• Financial & Administrative Support
• Handling Imprest account at site level with proper tracking and reconciliation.
• Supporting budgeting and expense tracking under guidance of site management.

1.4. Key Relationships

Internal: Site Team, Engineering, Soft Services, Security, Admin

External: Client Representatives, Vendors, External Agencies

1.5. Job Purpose

• To ensure efficient MIS reporting, data management, and coordination of site operations, enabling effective decision‑making, compliance monitoring, and smooth functioning of facility management services.

1.6. Accountabilities

Key Result Area

Major Activities

MIS & Reporting

• Ensure timely submission of MIS reports as per SLA.
• Prepare and submit Monthly MMR by collecting inputs from departments.
• Maintain and update Daily MIS (DMR).

PPM & Complaint Tracking

• Track, assign, and close PPM activities in CAFM/Evolution.
• Monitor complaint closure status and follow up with teams.

Coordination & Follow-up

• Coordinate with EM and section heads for maintaining trackers.
• Follow up on pending complaints, audit points, and action items.

Data & Documentation

• Maintain records of communications with external agencies.
• Prepare delay reports and compliance documentation.

Financial Support

• Manage site imprest account and maintain records of expenses.

Other Responsibilities

• Take additional responsibilities assigned by management.
• Support process improvement and operational efficiency initiatives.

1.7. Authority

• Ensure timely and accurate submission of MIS, DMR, and reports.
• Monitor closure of complaints, PPM, and audit observations.
• Maintain communication records and issue reminders to concerned stakeholders.
• Track OHS objectives and ensure timely action completion.

1.8. OH&S Responsibility

• Ensure understanding and compliance with OHS&W Policy.
• Follow safety management systems (SOPs, manuals, procedures).
• Participate in safety meetings, employee consultation forums, and training programs.
• Identify workplace risks and ensure implementation of control measures.
• Report incidents, unsafe conditions, and near misses.
• Ensure compliance with Permit to Work (PTW) and risk assessment practices (JSA, HIRA, TBT).
• Maintain all OH&S documents as per assigned responsibilities.