Mis Engineer

City Trade Arcade; Khordha; On-site; INR 450,000 - 750,000; Full time

Job summary

City Trade Arcade is seeking a project coordination professional to manage MIS reporting, data verification, and comprehensive project documentation across multiple teams. You will ensure timely MIS submissions, verify customization sheets, and coordinate drawings with Site, CRM, and Architecture teams to keep records accurate.

You will also lead contractor coordination, prepare MOMs, manage drawing registers, and maintain robust data control and versioning to support project monitoring and

Responsibilities

• Prepare and update monthly MIS reports and management reports.
• Verify customization sheets for all project phases and ensure accuracy.
• Coordinate with Site Team, CRM Team, and Architecture Team on drawings.
• Coordinate and schedule meetings with contractors; prepare MOMs.
• Compile and maintain project data, documents, and ME P records.
• Maintain an updated project issue tracker and follow up to closure.
• Maintain version control of project documents and provide easy access.

Job description

Role & responsibilities

MIS & Management Reporting

• Prepare and update monthly MIS reports and management reports related to project activities.
• Compile project-related data from various departments and ensure its accuracy and completeness.
• Maintain and update project databases, records, and MIS trackers.
• Prepare reports and data summaries as required by management for project monitoring and review.
• Ensure timely submission of MIS reports as per defined reporting schedules.

2. Customization Sheet Verification & Site Progress Validation

• Verify customization sheets for all project phases and ensure that the recorded information is complete and accurate.
• Cross-check executed works mentioned in customization sheets with actual site progress.
• Coordinate with the Site Team to verify discrepancies between documented and executed works.
• Maintain proper records of verified and pending customization-related information.
• Highlight discrepancies and follow up with the concerned teams for necessary corrections.

3. Drawing Coordination & Documentation

• Coordinate with the Site Team, CRM Team, and Architecture Team regarding drawing-related issues, clarifications, and revisions.
• Maintain and regularly update drawing registers for project documentation.
• Track drawing submissions, revisions, approvals, and pending clarifications.
• Ensure that the latest approved drawings and relevant documentation are properly recorded and maintained.
• Follow up with concerned departments on pending drawing-related issues.

4. Contractor Coordination & Meeting Management

• Coordinate and schedule meetings with contractors and relevant project stakeholders.
• Prepare Minutes of Meeting (MOM) based on discussions and decisions taken during project meetings.
• Circulate MOMs to concerned stakeholders within the required timeline.
• Maintain proper records of MOMs and track action points until closure.
• Follow up with responsible teams/contractors regarding pending action items.

5. Project Data & Documentation Management

• Compile and maintain project-related data, documents, and records in a systematic manner.
• Maintain and update MEP-related records and documentation.
• Ensure proper filing, indexing, and retrieval of project documents.
• Maintain accurate records of project activities and supporting documentation.
• Ensure that project documents are properly organised and readily accessible to authorised personnel.

6. Issue Tracking & Follow-up

• Maintain an updated project issue tracker covering pending issues, responsible persons, target dates, and current status.
• Follow up with concerned departments and stakeholders for closure of pending issues.Monitor the status of outstanding issues and provide regular updates to the Project Head / Project Manager.
• Escalate critical or long-pending issues to the concerned authority.
• Ensure proper documentation of issue resolution and closure.

7. Data Control & Project Documentation

• Ensure systematic documentation and data control for all project activities.
• Maintain consistency and accuracy across project records and reports.
• Regularly update project trackers and ensure that information is current.
• Maintain proper version control of relevant project documents and records.
• Support the project team in retrieving required project data and documentation whenever required.