Walk-in | HR Associate

Promac Advisors; Jaipur; On-site; INR 260,000 - 380,000; Full time

Job summary

PROMAC Advisors in Jaipur is hiring an HR Associate to support day-to-day recruitment, employee documentation, attendance and leave records, onboarding, HR trackers and routine HR administration. This junior role is suitable for fresh graduates or candidates with limited HR experience.

The role emphasizes hands-on coordination, candidate calling, follow-ups, and maintaining accurate records across multiple project locations. Exposure to the full employee lifecycle is provided.

Qualifications

• Fresh graduates or candidates with limited HR experience may apply.
• Hands-on HR operations role including recruitment, onboarding and documentation.
• Strong record-keeping and organizational ability.
• Comfortable with repeated follow-ups and constant communication.

Responsibilities

• Recruitment & Candidate Coordination.
• Review CVs against job requirements and screen candidates.
• Schedule interviews and coordinate with candidates and interviewers.
• Maintain recruitment trackers and candidate databases.
• Assist joining formalities and collect employee documents.
• Maintain attendance, leave and other HR records for office and project sites.
• Prepare basic HR letters, certificates and records.

Skills

Communication

MS Excel

MS Word

Documentation

Attention to detail

Recruitment coordination

Education

Graduation in any discipline

BBA, B.Com, BA, MBA/PGDM HR or similar

Tools

MS Excel

MS Word

Email

Job description

Role Overview:

We are hiring an HR Associate to support day-to-day recruitment, employee documentation, attendance and leave records, onboarding, HR trackers and routine HR administration.

This is a junior / assistant-level position suitable for fresh graduates as well as candidates with limited HR experience.

The role is hands-on and coordination-oriented. A significant part of the work involves candidate calling, repeated follow-ups, maintaining accurate records, coordinating with employees working at different project locations and ensuring pending HR activities are brought to closure.

The selected candidate will work closely with HR and management and will receive exposure to the complete employee lifecycle.

Key Responsibilities

• Recruitment & Candidate Coordination
• Manage candidate applications received through Naukri and other recruitment sources.
• Review CVs against defined job requirements.
• Conduct initial screening calls for Site Engineer, Project Engineer, PMO, accounts, administration and other positions.
• Collect basic candidate information including experience, current/expected CTC, notice period, location and availability.
• Schedule interviews and coordinate with candidates and interviewers.
• Follow up before and after interviews and maintain clear status records.
• Maintain recruitment trackers and candidate databases.
• Follow up with selected candidates regarding offers, documentation and joining.

Joining & Employee Documentation

• Coordinate joining formalities for new employees.
• Collect and organize employee documents.
• Maintain physical and digital employee records.
• Assist with offer letters, joining documents, role documents and other standard HR documentation.
• Keep employee master data and HR records updated.

Attendance & Leave Coordination

• Maintain attendance and leave records for office and project-site employees.
• Follow up for missing attendance, leave information and unexplained absence.
• Maintain attendance, leave, weekly-off and deployment trackers.
• Compile verified attendance and leave information for monthly payroll processing by the concerned team.

This wording is important: the HR Associate supplies payroll inputs; they are not responsible for independently calculating or authorising payroll.

Employee & Project-Team Coordination

• Communicate routine HR instructions and information to employees.
• Coordinate with employees working from the Jaipur office as well as project locations.
• Follow up for pending documents, acknowledgements, attendance information and other assigned HR requirements.
• Maintain professional and confidential handling of employee information.
• Escalate unresolved attendance, communication or documentation issues to HR/management.

HR MIS & Administration

• Maintain recruitment, employee, attendance, leave and other HR trackers.
• Prepare basic HR reports and Excel-based MIS.
• Assist in preparation of standard HR letters, certificates and records.
• Support filing, scanning, printing, courier and other routine HR/office documentation.
• Assist HR and management with other reasonable administrative activities connected with the role.

Exit & Handover Support

• Assist with employee exit documentation.
• Follow up for company property, handover requirements and pending records.
• Maintain separation and clearance documentation.
• Support preparation of exit-related records under HR supervision.

Preferred Candidate Profile

• Graduate in any discipline; BBA, B.Com, BA, MBA/PGDM HR or similar qualifications may be preferred.
• Freshers and candidates with up to 2 years of relevant experience may apply.
• Good spoken and written communication skills.
• Comfortable making regular candidate and employee calls.
• Comfortable with repeated follow-ups until assigned matters are closed.
• Basic working knowledge of MS Excel, Word, email and digital documentation.
• Strong record-maintaining and organizational ability.
• Attention to detail and ability to work with confidential information.
• Willingness to learn recruitment, HR operations, attendance management, onboarding and employee documentation.
• Experience with Naukri, recruitment coordination, HR operations, administration or construction/project-based organisations will be an advantage but is not mandatory.

Important Candidate Note:

This is a hands-on HR operations role, not a purely desk-based or employee-engagement-oriented corporate HR position.

PROMAC operates in the construction Project Management Consultancy industry, and many employees work at project sites. The role therefore requires regular calling, follow-ups, attendance coordination, documentation and communication with engineers and project employees working across different locations.

Candidates should be comfortable with repetitive follow-ups, accurate record keeping and taking responsibility for completing assigned HR activities.

Applicants should also participate in the recruitment process professionally. Candidates who repeatedly miss confirmed interviews without communication or demonstrate poor response discipline may not be considered further.

What the Candidate Will Learn

The position provides practical exposure to:

Recruitment Candidate Screening Interview Coordination Selection Joining Employee Documentation Attendance & Leave HR MIS Employee Coordination Exit & Handover

As capability develops, additional exposure to payroll coordination, HR policies, employee lifecycle management and broader HR operations may be provided.