Visa, International Travels & Facility Admin

InOpTra Digital; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

A leading IT services firm is seeking a Lead/Senior Lead/Asst Manager for Visa, International Travels, and Facility Administration in Bengaluru. The ideal candidate should have 5 to 7 years of experience in visa processing and international travel coordination, along with a strong knowledge of facility management. Responsibilities include managing the visa process, coordinating travel logistics, and overseeing office facilities to ensure a productive environment. A Bachelor's degree in a relevant field and proficiency in Office 365 applications are required.

Qualifications

• 5 to 7 years of experience in visa processing for USA (H1, L1 & B1) and European countries.
• Strong knowledge of visa regulations, travel logistics, and office facility management practices.
• Hands-on experience in using Office 365 applications (Excel, Word, PPT, etc.).
• Experience in managing office facilities and coordinating with vendors.
• Excellent communication, negotiation skills, ownership and initiative.
• Bachelor’s degree as listed in qualifications.
• Proficiency with Office 365 applications (Excel, Word, PPT).

Responsibilities

• Manage the entire visa process, including application, documentation, submission, and follow-up for employees traveling internationally.
• Plan and arrange international travel for employees, including flights, accommodations, and itineraries.
• Oversee the management and maintenance of office facilities, ensuring a safe and productive work environment.
• Collaborate with HR, Finance and other departments to align travel with policies.
• Provide guidance on visa matters and maintain records of applications and statuses.
• Develop policies for visa processing, travel and facility administration.
• Plan international travel: flights, accommodations, transport, itineraries.
• Manage travel vendors to negotiate contracts and best rates.
• Oversee facility management: safety, housekeeping, security, maintenance.

Skills

Visa processing for USA and European countries

International travel coordination

Strong knowledge of visa regulations

Office facility management

Good communication skills

Proactive and ownership mindset

Experience with Office 365 applications

multitasking / ownership

Education

Bachelor’s degree in Business Administration, Hotel & Hospitality Management, or related field

Tools

Office 365

Job description

Number of positions: 1

Position name: Lead / Senior Lead / Asst Manager - Visa, International Travels & Facility Admin

Experience: 5+years

Work location: Bangalore office

Joining period: 2 to 4 weeks

Qualifications

• 5 to 7 years of experience in visa processing for USA (H1, L1 & B1) and European countries (business & work permit visa) in IT Services company (ideally from a Mid‑sized, Indian IT working for USA / European Clients)
• Experience in International travel coordination (booking of air tickets, accommodation & etc)
• Strong knowledge of visa regulations, travel logistics, and office facility management practices.
• Having experience in managing office facility and coordinating with vendors (travel, housekeeping, pest control, stationary, & etc)
• Good communications, flexible, and negotiation skills with highly proactive and high level of ownership
• Bachelor’s degree in Business Administration, Hotel & Hospitality Management, or BA/ B.Com/ B.Sc.
• Ability to manage multiple tasks and work under pressure.
• Hands‑on experience in using Office 365 applications (Excel, Word, PPT & etc)

Key Responsibilities

Visa and Immigration Management

• Manage the entire visa process, including application, documentation, submission, and follow‑up for employees traveling internationally.
• Stay updated on visa regulations and requirements for different countries and ensure compliance with immigration laws.
• Coordinate with visa consultant, embassies and consulates to expedite the visa process.
• Collaborate with HR, Finance, and other departments to align travel with company policies and goals.
• Provide guidance and support to employees on visa‑related matters, including documentation and interview preparation.
• Maintain accurate records of all visa applications and status updates.
• Develop and implement policies and procedures for visa processing, travel management, and facility administration.

International Travel Coordination

• Plan and arrange international travel for employees, including flights, accommodations, transportation, and itineraries.
• Ensure cost‑effective travel solutions while maintaining quality and convenience for travellers.
• Manage travel insurance and emergency assistance for employees traveling abroad.
• Coordinate with travel agencies and vendors to negotiate contracts and get best rates.

Facility Administration

• Oversee the management and maintenance of office facilities, ensuring a safe and productive work environment.
• Manage relationships with facility service providers, including cleaning, security, builder, and maintenance contractors.
• Ensure compliance with Information Security, health and safety regulations within the facility.
• Coordinate office space planning and allocation, including workstation setup and relocation.
• Handle procurement and inventory management of office supplies, equipment and maintain asset inventory report.
• Prepare and present reports on visa status, and facility operations to dept head & senior management.