Visa Assistant / Visa Executive

All 4 Season; Ahmedabad District; On-site; INR 240,000 - 420,000; Full time

Job summary

All 4 Season, a premium travel solutions company, seeks a Visa Assistant/Executive to support end-to-end visa processing for individual and corporate clients.

You will coordinate with clients, embassies, and visa partners, ensuring accurate documentation, timely submissions, and adherence to guidelines. Strong attention to detail and communication are essential for success in this role.

Qualifications

• Graduate in Travel & Tourism, Hospitality, Business Administration, or related field.
• 1–3 years of experience in visa processing or travel operations (freshers with relevant exposure may be considered).
• Basic understanding of international visa procedures and documentation.
• Strong attention to detail and accuracy.
• Good communication skills (verbal and written).
• Ability to manage multiple applications and deadlines.
• Proficient in MS Office (Excel, Word), email handling, and basic CRM systems.
• Customer-centric approach with professional conduct.

Responsibilities

• Handle end-to-end visa processing for tourist, business, and other applicable visa categories
• Assist clients with visa inquiries, documentation checklists, and application requirements
• Collect, verify, and organize client documents as per country-specific visa guidelines
• Coordinate with embassies, consulates, VFS/global visa partners for appointments and submissions
• Track visa application status and provide timely updates to clients and internal teams
• Maintain accurate digital and physical records of visa applications and supporting documents
• Ensure compliance with internal SOPs and embassy regulations
• Support the Visa Manager in handling urgent, special, or escalated cases
• Prepare basic MIS reports, trackers, and daily status updates
• Stay updated with changing visa rules, documentation requirements, and embassy advisories

Skills

Attention to detail

Communication skills

MS Office

Documentation

CRM systems

Time management

Multi-tasking

Customer service

Education

Travel & Tourism

Hospitality

Business Administration

Tools

MS Office

CRM systems

Job description

All 4 Season is a premium travel solutions company with over 25 years of industry expertise, delivering personalized leisure, corporate, and experiential travel services. We are known for precision, professionalism, and end-to-end travel support across global destinations.

Position Overview

The Visa Assistant / Visa Executive will support the Visa & Documentation team in managing end-to-end visa processing for individual and corporate clients. The role requires strong attention to detail, process discipline, and regular coordination with clients, embassies, and visa facilitation centers to ensure timely and accurate visa submissions.

Key Responsibilities

1.Handle end-to-end visa processing for tourist, business, and other applicable visa categories

2.Assist clients with visa inquiries, documentation checklists, and application requirements

3.Collect, verify, and organize client documents as per country-specific visa guidelines

4.Coordinate with embassies, consulates, VFS/global visa partners for appointments and submissions

5.Track visa application status and provide timely updates to clients and internal teams

6.Maintain accurate digital and physical records of visa applications and supporting documents

7.Ensure compliance with internal SOPs and embassy regulations

8.Support the Visa Manager in handling urgent, special, or escalated cases

9.Prepare basic MIS reports, trackers, and daily status updates

10.Stay updated with changing visa rules, documentation requirements, and embassy advisories

Desired Qualifications & Skills

• Graduate in Travel & Tourism, Hospitality, Business Administration, or related field
• 1–3 years of experience in visa processing or travel operations (freshers with relevant exposure may be considered)
• Basic understanding of international visa procedures and documentation
• Strong attention to detail and accuracy
• Good communication skills (verbal and written)
• Ability to manage multiple applications and deadlines
• Proficient in MS Office (Excel, Word), email handling, and basic CRM systems
• Customer-centric approach with professional conduct.