Vendor Onboarding Executive - Vertoz

Vertoz; Navi Mumbai; On-site; INR 360,000 - 540,000; Full time

Job summary

Vertoz in Navi Mumbai is seeking a Vendor Onboarding Executive to join our team. You will onboard new vendors and partners in our internal system, ensuring verification, contracts, and approvals before any work or payment begins.

Responsibilities include collecting documents, running workflows, coordinating contract execution with legal and finance, maintaining vendor records, and reporting on vendor progress to ensure timely payments and compliance.

Qualifications

• Graduate in any stream; 2–4 years in vendor management, onboarding or back-office operations.
• Strong attention to detail on financial and legal documents.
• Good written English and professional vendor communication.

Responsibilities

• Collect and verify vendor documents: company registration, tax and bank details, certifications and references.
• Run the vendor workflow in the system: due-diligence checklist, internal approvals, and activation.
• Coordinate contract and agreement execution with legal, finance and the business owner; track signatures and renewal dates.
• Maintain the vendor master record: contacts, payment terms, service scope and document expiry.
• Work with finance to confirm bank and tax details before a vendor is enabled for payment.
• Follow up on pending items with vendors, and escape delays and risk flags.
• Run periodic reviews for expiring documents and inactive vendors.
• Prepare a regular report on vendors in progress, approved and rejected.

Skills

Vendor management

Vendor onboarding

Attention to detail

English communication

Education

Graduate (any stream)

Tools

MS Excel

Google Sheets

Web-based workflow systems

Job description

Navi Mumbai, India | Posted on 11/03/2026

We are looking for a Vendor Onboarding Executive to join our team. You will onboard new vendors and partners in our internal system, making sure each one is verified, contracted and approved before any work or payment begins.

Who we are:

Vertoz (NSEI: VERTOZ), an AI-powered MadTech and CloudTech Platform offering Digital Advertising, Marketing and Monetization (MadTech) & Digital Identity, and Cloud Infrastructure (CloudTech) caters to Businesses, Digital Marketers, Advertising Agencies, Digital Publishers, Cloud Providers, and Technology companies. For more details, please visit our website here

What you will do:

• Collect and verify vendor documents: company registration, tax and bank details, certifications and references.
• Run the vendor workflow in the system: due-diligence checklist, internal approvals, and activation.
• Coordinate contract and agreement execution with legal, finance and the business owner track signatures and renewal dates.
• Maintain the vendor master record: contacts, payment terms, service scope and document expiry.
• Work with finance to confirm bank and tax details before a vendor is enabled for payment.
• Follow up on pending items with vendors, and escape delays and risk flags.
• Run periodic reviews for expiring documents and inactive vendors.
• Prepare a regular report on vendors in progress, approved and rejected.

Requirements

• Graduate in any stream; 2–4 years in vendor management, procurement support, onboarding or back-office operations.
• Strong attention to detail, especially on financial and legal documents.
• Good written English and professional vendor communication.
• Working knowledge of MS Excel or Google Sheets and web-based workflow systems.
• Comfortable with confidentiality, compliance and audit requirements.

Good to have

• Understanding of contracts, NDAs and basic vendor risk checks.
• Experience with registry, registrar, hosting or ad-tech partner onboarding.