Vendor Onboarding Executive - Vertoz

Vertoz; Navi Mumbai; On-site; INR 420,000 - 660,000; Full time

Job summary

Vertoz Inc. in Navi Mumbai, India, is seeking a Vendor Onboarding Executive to join our team. You will onboard new vendors and partners, verify documents, and ensure contracts and approvals are in place before any work or payments begin.

You will run vendor workflows, coordinate contract execution with legal and finance, maintain the vendor master, and ensure compliance with confidentiality and audit requirements. The role requires attention to detail and strong vendor communication in English.

Qualifications

• 2–4 years in vendor management, procurement support, onboarding, or back-office operations.
• Strong attention to detail on financial and legal documents.
• Good written English and professional vendor communication.
• Familiarity with MS Excel or Google Sheets and web-based workflow tools.
• Ability to handle confidential information with integrity.

Responsibilities

• Onboard new vendors and partners, verify documents, and ensure contract readiness.
• Run vendor workflows: due-diligence, approvals, and activation.
• Coordinate contract execution with legal, finance, and business owners.
• Maintain vendor master records: contacts, terms, scope, expiry.
• Verify bank and tax details with finance before enabling payments.
• Follow up on pending items to avoid delays and risk flags.
• Prepare periodic reports on vendors by status.

Skills

Vendor management

Onboarding processes

Documentation

Education

Bachelor's degree

Tools

MS Excel

Google Sheets

Web-based workflow systems

Job description

Navi Mumbai, India | Posted on 11/03/2026

We are looking for a Vendor Onboarding Executive to join our team. You will onboard new vendors and partners in our internal system, making sure each one is verified, contracted and approved before any work or payment begins.

Who we are:

Vertoz (NSEI: VERTOZ), an AI-powered MadTech and CloudTech Platform offering Digital Advertising, Marketing and Monetization (MadTech) & Digital Identity, and Cloud Infrastructure (CloudTech) caters to Businesses, Digital Marketers, Advertising Agencies, Digital Publishers, Cloud Providers, and Technology companies. For more details, please visit our website here

What you will do:

• Collect and verify vendor documents: company registration, tax and bank details, certifications and references.
• Run the vendor workflow in the system: due-diligence checklist, internal approvals, and activation.
• Coordinate contract and agreement execution with legal, finance and the business owner track signatures and renewal dates.
• Maintain the vendor master record: contacts, payment terms, service scope and document expiry.
• Work with finance to confirm bank and tax details before a vendor is enabled for payment.
• Follow up on pending items with vendors, and escape delays and risk flags.
• Run periodic reviews for expiring documents and inactive vendors.
• Prepare a regular report on vendors in progress, approved and rejected.

Requirements

• Graduate in any stream; 2–4 years in vendor management, procurement support, onboarding or back-office operations.
• Strong attention to detail, especially on financial and legal documents.
• Good written English and professional vendor communication.
• Working knowledge of MS Excel or Google Sheets and web-based workflow systems.
• Comfortable with confidentiality, compliance and audit requirements.

Good to have

• Understanding of contracts, NDAs and basic vendor risk checks.
• Experience with registry, registrar, hosting or ad-tech partner onboarding.