Vendor Management Talent Acquisition

Vision India Services; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Vision India Services in Mumbai is seeking an experienced Vendor Management Talent Acquisition professional to manage recruitment vendors, audits, and invoicing, ensuring seamless coordination between vendors, internal teams, and client stakeholders.

The role requires strong vendor management, audits, invoice reconciliation, and stakeholder management, with experience in recruitment operations and a preference for automobile sector. This is a full-time position based in Mumbai.

Qualifications

• Bachelor's degree in HR, Business Admin, or related field.
• 46 years of vendor management and TA experience.
• Experience in automobile industry preferred.
• Hands-on in vendor audits, compliance, and invoicing.
• Strong Excel and MIS reporting skills.
• Excellent stakeholder management and communication.

Responsibilities

• Manage relationships with recruitment and staffing vendors.
• Coordinate manpower requirements, onboarding, compliance, and service delivery.
• Monitor vendor performance against SLAs and KPIs.
• Conduct vendor audits and ensure corrective actions.
• Validate and process vendor invoices; reconciliation.
• Prepare MIS and management reports on vendor performance.
• Coordinate recruitment vendors to support hiring across locations.

Skills

Vendor management

Vendor audits

Invoice processing

Stakeholder management

MS Excel

MIS reporting

Recruitment ops

Education

Bachelor's degree in HR

Job description

JOB DESCRIPTION

VENDOR MANAGEMENT TALENT ACQUISITION

Employment Type Full-time
Location Mumbai
Department Talent Acquisition / Vendor Management
Industry Automobile experience preferred
Function Talent Acquisition / Vendor Management
Experience 46 Years

1. ROLE OVERVIEW

We are looking for an experienced Vendor Management Talent Acquisition professional with 46 years of relevant experience, preferably within the automobile industry. The role will be responsible for managing recruitment and staffing vendors, coordinating vendor audits and compliance activities, validating and processing vendor invoices, monitoring vendor performance, and ensuring seamless coordination between vendors, internal teams, and client stakeholders. The ideal candidate will have strong expertise in vendor management, audit coordination, Invoice processing, reconciliation, stakeholder management, and recruitment operations, with a strong understanding of processes and commercial requirements.

2. KEY RESPONSIBILITIES

A. Vendor Management

• Manage and maintain effective relationships with recruitment and staffing vendors supporting client requirements.
• Coordinate with vendors on manpower requirements, recruitment delivery, onboarding, documentation, compliance, and service delivery.
• Monitor vendor performance against agreed SLAs, KPIs, and turnaround times (TATs).
• Maintain and periodically review vendor databases, agreements, documentation, and commercial records.
• Address vendor queries and coordinate with relevant internal stakeholders for timely resolution.
• Evaluate vendor performance and identify opportunities for process improvement and enhanced service delivery.

B. Vendor Audits & Compliance

• Coordinate and conduct periodic vendor audits to ensure compliance with contractual, statutory, and client-specific requirements.
• Review vendor documentation, employee records, statutory compliance documents, and other supporting records as applicable.
• Maintain comprehensive audit trackers and supporting documentation.
• Document audit observations and coordinate with vendors for corrective and preventive actions.
• Track audit findings through closure and ensure timely resolution of identified gaps.
• Support internal and client audits by providing relevant vendor records and documentation.

C. Invoice Processing & Reconciliation

• Review and validate vendor invoices against agreed commercial terms, approved manpower, attendance, timesheets, and supporting documents.
• Verify invoice calculations, applicable rates, deductions, reimbursements, and other billing components.
• Coordinate with Finance, Payroll, Operations, and client stakeholders for invoice validation and approval.
• Identify discrepancies and coordinate with vendors for timely corrections prior to processing.
• Track invoices from submission through approval and payment.
• Maintain accurate invoice and payment trackers.
• Support monthly reconciliation of vendor billing against approved records and client billing.
• Ensure invoices are processed accurately and within defined timelines.

D. Client & Stakeholder Management

• Serve as a key point of contact for client stakeholders on vendor-related matters.
• Coordinate with internal teams to ensure seamless delivery of vendor-managed services.
• Prepare and share periodic MIS and management reports covering vendor performance, audits, invoices, compliance, and pending actions.
• Participate in client review meetings and provide updates on vendor performance and open action items.
• Build strong working relationships with internal and external stakeholders.

E. Talent Acquisition Support

• Coordinate with recruitment vendors to support hiring requirements across various functions and locations.
• Track candidate pipelines, interview progress, selections, offers, joining status, and vendor-wise closures.
• Monitor recruitment vendor productivity, turnaround time, and quality of hires.
• Ensure adherence to client-specific recruitment processes and timelines.
• Identify performance gaps among recruitment vendors and work with them on improvement plans.

3. REQUIRED QUALIFICATIONS & EXPERIENCE

• Bachelor's degree in Human Resources, Business Administration, Management, or a related discipline.
• 46 years of relevant experience in Vendor Management, Talent Acquisition, Recruitment Operations, Staffing, or a related function.
• Prior experience in the automobile industry is strongly preferred.
• Proven experience in managing recruitment and staffing vendors.
• Hands‑on experience in vendor audits, compliance tracking, invoice validation, and reconciliation.
• Good understanding of vendor commercials, billing processes, contractual requirements, and supporting documentation.
• Strong proficiency in MS Excel and MIS reporting.
• Excellent communication and stakeholder management skills.
• Strong analytical and problem‑solving capabilities.
• Ability to manage multiple vendors, client requirements, and priorities simultaneously.
• Strong attention to detail and a process‑oriented approach.

4. KEY COMPETENCIES

Competency Desired Capability
Ability to manage multiple vendors and drive service delivery against agreed SLAs
Vendor Management
Strong understanding of audit processes, documentation, and compliance tracking
Vendor Audit & Compliance
Invoice Management
Ability to validate, reconcile, and process invoices accurately
Stakeholder Management Effective coordination with clients, vendors, Finance, HR, and Operations
Talent Acquisition Operations
Understanding of recruitment lifecycle and vendor-driven hiring
Analytical Skills MIS & Reporting
Ability to analyse billing, vendor performance, and operational data
Strong capability in preparing accurate and timely reports
Understanding of vendor commercials, contracts, billing terms, and reconciliations
Commercial Awareness Problem Solving Communication
Ability to identify discrepancies and drive timely resolution
Strong written and verbal communication skills

5. KEY PERFORMANCE INDICATORS

KPI Area
Performance Focus
Vendor SLA & TAT
Adherence
Ensure vendors consistently meet agreed service levels and turnaround times
Vendor Audit
Management
Timely completion of audits and closure of identified observations
Invoice Accuracy
Invoice TAT
Accurate validation and processing of vendor invoices
Ensure invoices are processed within defined timelines
Timely submission and closure of required statutory and contractual
documentation
Vendor Compliance
Vendor Performance
Query Resolution
MIS & Reporting
Monitor productivity, quality, responsiveness, and service delivery
Timely resolution of vendor and client queries
Accuracy and timely submission of management reports
Monitor vendor-wise hiring performance, TAT, and quality of closures
Recruitment Delivery
Identify and implement opportunities to improve vendor management and
billing processes
Process Improvement

6. IDEAL CANDIDATE PROFILE

The ideal candidate should be a process-oriented and detail-focused professional with strong experience in managing recruitment/staffing vendors and associated operational activities. The candidate should be comfortable working with multiple stakeholders, managing audits and compliance requirements, reviewing financial documents and invoices, and driving timely closure of operational activities. Experience within the automobile industry, particularly in a large-scale or multi-vendor environment, will be an added advantage.