Vendor Administration Specialist

Cantor Fitzgerald Ireland Ltd; Hyderabad; Hybrid; INR 500,000 - 900,000; Full time

Job summary

Cantor Fitzgerald Ireland Ltd in Hyderabad is seeking a Vendor Onboarding Specialist to manage onboarding, compliance, and data accuracy across the vendor lifecycle.

You will work with Oracle and Coupa to integrate vendor information, perform screenings, and support Accounts Payable and Finance teams.

This hybrid role requires 2–4 years of experience, strong English communication, and the ability to build strong vendor relationships.

Qualifications

• Minimum 2–4 years in vendor management, procurement, or supply chain.
• Experience with onboarding and compliance processes.
• Familiarity with supplier onboarding and regulatory compliance.
• Strong cross-functional communication and attention to detail.
• Ability to work independently and in a team.
• Excellent English communication (written and spoken).

Responsibilities

• Facilitate onboarding of new vendors with required documentation and compliance.
• Administer vendor data for the Americas.
• Conduct sanction screenings, background checks and business reviews.
• Vendor voice and outreach and data confirmation.
• Participate in vendor risk management activities.
• Utilize Oracle and Coupa to manage vendor information and integration.
• Provide training and support to vendors and stakeholders on these systems.
• Ensure vendor documentation is complete, accurate and up to date.
• Monitor and enforce compliance with policies and regulations.
• Ensure compliance and risk regulations are adhered to in vendor data operations.
• Understand controlled environments and workflows.
• Serve as primary contact for vendors during onboarding and resolve inquiries.
• Build strong relationships with vendors and stakeholders for smooth onboarding.
• Support Accounts Payable and Finance on vendor data availability in systems.
• Prepare reports on onboarding status, compliance and metrics.
• Provide analysis of Cantor and affiliates' sector spend and vendors.
• Provide management updates on activities, market intelligence, and project pipelines.
• Hybrid role (3 days a week in office required).

Skills

Vendor management

Procurement operations

Regulatory compliance

Attention to detail

Communication skills

Team collaboration

English proficiency

Tools

Oracle

Coupa

Job description

Facilitate the onboarding process for new vendors, ensuring all necessary documentation and compliance requirements are met.

Administration of all Vendor Data for the Americas.

Conduct sanction screenings, vendor background checks and business review as part of any vendor pre-selection process to ensure vendors comply with regulatory standards.

Vendor voice and outreach and data confirmation.

Vendor risk management participation.

System Integration:

Utilize Oracle and Coupa to manage vendor information and ensure seamless integration into the organization's procurement systems.

Provide training and support to vendors and business stakeholders on using these systems as needed.

Compliance and Documentation:

Ensure all vendor documentation is complete, accurate, and up to date.

Monitor and enforce compliance with company policies and industry regulations.

Understand and ensure compliance and risk related regulations are adhered to in vendor data operations.

Understand controlled environments and workflows.

Relationship Management:

Serve as the primary point of contact for vendors and business stakeholders during the onboarding process, addressing inquiries and resolving issues promptly.

Foster strong relationships with vendors and business stakeholders to ensure smooth onboarding and ongoing collaboration.

Work directly with and provide Accounts Payable and Finance teams support regarding vendor data and data availability in the required systems.

Reporting and Analysis:

Prepare regular reports on vendor onboarding status, compliance, and other relevant metrics.

Provide analysis of Cantor and affiliate’s sector and commodity spend, and current and potential vendors.

Provide regular management updates on activities, competition / market intelligence, and pipeline of go-forward projects for review.

Hybrid role (3 days a week in office required)

Responsibilities

Experience:

Minimum of 2-4 years of experience in vendor management, procurement, or supply chain management.

Experience with vendor onboarding and compliance processes.

Skills:

• Knowledge of industry regulations and compliance standards in procurement operations.
• Knowledge of controlled environments and workflows.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and collaboratively in a team environment.
• Strong English communication skills (written and spoken) with the ability to explain issues and remedies.

Job Info

• Job Identification 250298
• Posting Date 10/21/2026, 04:02 PM