Vacancy For Site Accountant

M/S Preeti Buildcon; Seoni; On-site; INR 600,000 - 1,200,000; Full time

Job summary

M/S Preeti Buildcon is seeking an experienced finance professional to manage general accounting and project-related financials at our construction sites in Madhya Pradesh. You will maintain books, prepare vouchers, reconcile ledgers, and monitor bank activity and cash flow for multiple projects.

You will also handle vendor invoices, GST/TDs, payroll considerations, fixed assets, and monthly MIS with strong coordination with site teams to ensure timely and accurate reporting.

Qualifications

• Experience in general accounting and ledger management for construction projects.
• Knowledge of GST, TDS, income tax and audit compliance.
• Ability to coordinate with project sites and finance teams.
• Strong documentation, reconciliation and records maintenance.

Responsibilities

• Maintain complete books of accounts per standards and company policies.
• Record and verify day-to-day transactions and prepare vouchers and ledgers.
• Perform ledger scrutiny, bank reconciliations, and cash flow monitoring.
• Process vendor invoices, payments, and ageing reconciliation.
• Coordinate GST, TDS filings and tax compliance with consultants.
• Prepare monthly financial reports and MIS for management.
• Coordinate with Project Managers and Site Accountants for site accounting.

Skills

General accounting

Bank reconciliation

Accounts payable

Receivables management

Payroll processing

Fixed assets

Financial reporting

Taxation & GST

Internal controls

Site coordination

Job description

1. General Accounting

• Maintain complete and accurate books of accounts in accordance with applicable accounting standards and company policies.
• Record and verify day-to-day accounting transactions, including receipts, payments, purchases, sales, expenses, journal entries, and provisions.
• Prepare and review Journal Vouchers, Payment Vouchers, Receipt Vouchers, Contra Entries and Ledger Accounts.
• Perform regular ledger scrutiny and reconciliation.
• Ensure proper accounting of project-related expenditure and revenue.
• Monitor advances to employees, vendors, subcontractors, and other parties.
• Maintain proper documentation and supporting records for all accounting transactions.

2. Bank & Cash Management

• Prepare and verify bank reconciliation statements on a regular basis.
• Monitor bank balances, fund requirements, and project-wise cash flow.
• Coordinate with banks regarding Bank Guarantees, Letter of Credit, fund-based limits, non-fund-based facilities, interest, charges, and other banking matters.
• Maintain records of BGs, security deposits, retention money, and other financial instruments.
• Monitor cash transactions and ensure compliance with company policies.

3. Accounts Payable & Vendor Management

• Verify vendor invoices, purchase bills, subcontractor bills, and supporting documents.
• Ensure proper accounting and timely processing of vendor payments.
• Reconcile vendor ledgers and resolve discrepancies.
• Monitor outstanding payables and prepare ageing reports.
• Verify applicable TDS, GST, retention, deductions, advances, and other recoveries before payment.
• Coordinate with procurement, commercial, project and site teams for bill verification.

4. Receivables & Project Billing

• Coordinate with the Billing/Commercial/Planning team for project billing and revenue recognition.
• Monitor submission and realization of RA Bills, IPCs, Stage Payment Statements and other client claims.
• Maintain client-wise and project-wise receivable statements.
• Follow up on outstanding payments and prepare ageing reports.
• Account for retention money, advances, recoveries, deductions, and withheld amounts.
• Assist management in monitoring project cash flow and working capital requirements.

5. GST & Taxation

• Ensure timely compliance with applicable GST and Income Tax requirements.
• Coordinate preparation and filing of GST returns.
• Verify input tax credit and reconcile GST data with books and relevant statements.
• Review GST TDS/TDS-related accounting wherever applicable.
• Ensure timely deduction, accounting, and payment of TDS.
• Prepare and verify TDS returns and certificates.
• Coordinate with tax consultants, auditors, and statutory authorities.
• Assist in handling GST, income-tax, TDS and other tax notices and assessments.

6. Construction / Project Accounting

The candidate should have a good understanding of accounting in the construction and infrastructure sector, including:

• Project-wise accounting.
• Site expenditure accounting.
• Work-in-progress accounting.
• Subcontractor and supplier accounting.
• Material purchase and consumption accounting.
• Plant & machinery expenditure.
• Mobilization advances.
• Retention money.
• Performance security and bank guarantees.
• RA Bills and client receivables.
• Project advances and recoveries.
• Cost allocation between projects.
• Project-wise profitability analysis.
• Budget versus actual expenditure monitoring.

7. Subcontractor Accounting

• Verify subcontractor bills and supporting documents.
• Maintain subcontractor-wise ledger accounts.
• Account for advances, recoveries, retention, TDS, GST and other deductions.
• Reconcile subcontractor accounts periodically.
• Monitor outstanding subcontractor liabilities.
• Coordinate with project and commercial teams for certification and payment.

8. Payroll & Employee Accounting

• Coordinate with HR for monthly payroll processing.
• Verify salary, advances, reimbursements, deductions, and employee-related expenses.
• Ensure proper accounting of PF, ESIC, TDS, professional tax and other applicable deductions.
• Maintain employee advances and reimbursement records.
• Reconcile payroll-related liabilities with statutory records.

9. Fixed Assets & Inventory

• Maintain the fixed asset register.
• Record acquisition, capitalization, transfer, depreciation, and disposal of fixed assets.
• Coordinate with stores and project teams for inventory accounting.
• Monitor material purchases, consumption, and stock balances.
• Reconcile physical stock with accounting records where required.

10. Financial Reporting & MIS

• Prepare monthly, quarterly, and annual financial reports.
• Prepare project-wise Profit & Loss statements and financial MIS.
• Prepare ageing reports for receivables and payables.
• Prepare cash-flow statements and fund requirement reports.
• Analyse project-wise expenditure against budgets.
• Provide financial information and reports to senior management.
• Assist in preparation of monthly management accounts.

11. Audit & Compliance

• Coordinate with statutory auditors, internal auditors, tax auditors, and consultants.
• Prepare schedules, ledgers, reconciliations, and supporting documents required for audits.
• Assist in preparation of financial statements and audit working papers.
• Ensure timely closure of audit observations.
• Maintain proper documentation for statutory and internal audits.

12. Internal Financial Controls

• Ensure compliance with company accounting policies and financial procedures.
• Verify supporting documents before processing transactions.
• Identify accounting discrepancies, irregularities, and control weaknesses.
• Recommend improvements in accounting and financial-control systems.
• Ensure appropriate authorization for expenses and payments.

13. Coordination with Project Sites

• Coordinate regularly with Project Managers, Site Accountants, Commercial Managers, Planning Managers, Store Managers, and Billing Teams.
• Review project-site accounts and expenditure.
• Ensure timely submission of site accounting data to Head Office.
• Monitor site advances, expenses, petty cash, vendor payments, and statutory deductions.
• Guide and supervise junior accountants and site accountants.