US Government Proposal Analyst

Ivoyant LLC; Bengaluru; On-site; INR 180,000 - 320,000; Full time

Job summary

iVoyant Systems Private Limited is seeking an experienced Senior Proposal Analyst to manage government solicitations and develop compliant, competitive proposals in coordination with US-based teams across time zones.

The role emphasizes opportunity qualification, proposal development, pricing coordination and end-to-end submission management in US Federal and SLED markets.

Qualifications

• Bachelor's degree in computer science, information technology, information systems, business administration or related discipline.
• Minimum 6 years of hands-on experience preparing and managing US government proposals, preferably in IT services, software, technology solutions or consulting.
• Experience with US Federal and State, Local and Educational (SLED) procurement processes and the ability to interpret solicitations and develop compliant responses.
• Practical experience with opportunity qualification, compliance matrices, proposal coordination, quality reviews, electronic submissions and pricing/commercial coordination.
• Familiarity with the Federal Acquisition Regulation (FAR) and other solicitation-specific requirements, where applicable.
• Experience with government procurement portals, vendor registrations, contract vehicles, cooperative purchasing agreements or task-order solicitations.
• Experience supporting government demonstrations, oral presentations, agency debriefings and post-award contract administration.
• Experienced in leading or mentoring proposal analysts; familiarity with proposal-management platforms, CRM systems or opportunity-tracking tools.
• Strong written English, editing, analytical, organizational and stakeholder-management skills.

Responsibilities

• Identify and evaluate RFPs, RFIs, RFQs, IFBs, task orders and other solicitations across US Federal and SLED markets; monitor procurement portals and agency websites.
• Assess eligibility, scope, evaluation criteria, mandatory requirements and deadlines; prepare opportunity summaries and bid/no-bid recommendations.
• Maintain an opportunity pipeline and procurement calendar, tracking amendments, milestones and submission dates.
• Lead proposal writing, editing and coordination, including executive summaries, technical narratives, management approaches, staffing plans, implementation methodologies and past-performance responses.
• Develop win themes and differentiators aligned with agency requirements; translate technical concepts into clear, customer-focused responses.
• Create compliance matrices and track solicitation amendments, forms, certifications, attachments, page limits, formatting and submission instructions.
• Coordinate inputs from sales, SMEs, technical/product teams, finance and management; conduct compliance, technical and editorial reviews and obtain approvals.
• Coordinate pricing schedules, rate cards, cost assumptions and commercial inputs; check consistency between proposed scope, resources and pricing.
• Own end-to-end submissions, including schedules, document finalization, portal uploads, validation and submission confirmations.
• Coordinate clarification responses, agency requests for information, oral presentations and solution demonstrations.
• Track proposal status and award decisions; follow up with agencies and coordinate debriefings. Analyze feedback and document lessons learned.
• Monitor award announcements, incumbents, competitor activity, procurement trends and recompete opportunities; maintain capability statements, past-performance references and supporting bid documents.
• Maintain a contract register covering values, dates, deliverables, milestones, options and renewals; track reporting, insurance, certification, notice and other compliance deadlines.
• Coordinate amendments, modifications, extensions, renewals and contracts closeout with sales, delivery, finance and legal teams.
• Guide proposal analysts as required; coordinate task assignments, SME inputs, progress tracking and quality reviews.
• Maintain a central library of templates, standard responses, past proposals, case studies and supporting evidence; improve proposal processes and document standards.

Skills

Stakeholder management

Analytical skills

Editing

Written English

Organizational skills

Time management

Education

Bachelor's degree in CS/IT/IS/Business Admin

Tools

Microsoft Word

Excel

PowerPoint

PDF editing

Job description

iVoyant Systems Private Limited is an IT services and technology company delivering innovative solutions to clients. We support our US business in pursuing technology opportunities across Federal, State, Local and Educational (SLED) agencies. We are seeking an experienced Senior Proposal Analyst to manage government solicitations and develop compliant, competitive proposals in coordination with US-based business, technical and management teams.

Key Responsibilities:

Opportunity Identification and Qualification

• Identify and evaluate RFPs, RFIs, RFQs, IFBs, task orders and other solicitations across US Federal and SLED markets; monitor procurement portals and agency websites.
• Assess eligibility, scope, evaluation criteria, mandatory requirements and deadlines; prepare opportunity summaries and bid/no-bid recommendations.
• Maintain an opportunity pipeline and procurement calendar, tracking amendments, milestones and submission dates.

Proposal Development, Compliance and Quality:

• Lead proposal writing, editing and coordination, including executive summaries, technical narratives, management approaches, staffing plans, implementation methodologies and past-performance responses.
• Develop win themes and differentiators aligned with agency requirements; translate technical concepts into clear, customer-focused responses.
• Create compliance matrices and track solicitation amendments, forms, certifications, attachments, page limits, formatting and submission instructions.
• Coordinate inputs from sales, SMEs, technical/product teams, finance and management; conduct compliance, technical and editorial reviews and obtain approvals.

Pricing, Submission and Agency Coordination:

• Coordinate pricing schedules, rate cards, cost assumptions and commercial inputs; check consistency between proposed scope, resources and pricing.
• Own end-to-end submissions, including schedules, document finalization, portal uploads, validation and submission confirmations.
• Coordinate clarification responses, agency requests for information, oral presentations and solution demonstrations.
• Track proposal status and award decisions; follow up with agencies and coordinate debriefings. Analyze feedback and document lessons learned.

Business Development and Contract Administration:

• Monitor award announcements, incumbents, competitor activity, procurement trends and recompete opportunities; maintain capability statements, past-performance references and supporting bid documents.
• Maintain a contract register covering values, dates, deliverables, milestones, options and renewals; track reporting, insurance, certification, notice and other compliance deadlines.
• Coordinate amendments, modifications, extensions, renewals and contracts closeout with sales, delivery, finance and legal teams.

Team Coordination and Knowledge Management:

• Guide proposal analysts as required; coordinate task assignments, SME inputs, progress tracking and quality reviews.
• Maintain a central library of templates, standard responses, past proposals, case studies and supporting evidence; improve proposal processes and document standards.

Qualifications:

• Bachelor’s degree in computer science, Information Technology, Information Systems, Business Administration or related discipline.
• Minimum 6 years of hands‑on experience preparing and managing US government proposals, preferably in IT services, software, technology solutions or consulting.
• Experience with US Federal and State, Local and Educational (SLED) procurement processes and the ability to interpret solicitations and develop compliant responses.
• Practical experience with opportunity qualification, compliance matrices, proposal coordination, quality reviews, electronic submissions and pricing/commercial coordination.
• Familiarity with the Federal Acquisition Regulation (FAR) and other solicitation‑specific requirements, where applicable.
• Experience with government procurement portals, vendor registrations, contract vehicles, cooperative purchasing agreements or task‑order solicitations.
• Experience supporting government demonstrations, oral presentations, agency debriefings and post‑award contract administration.
• Experienced in leading or mentoring proposal analysts; familiarity with proposal‑management platforms, CRM systems or opportunity‑tracking tools.
• Strong written English, editing, analytical, organizational and stakeholder‑management skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, PDF editing and document collaboration tools.
• Ability to manage multiple deadlines, work independently and coordinate effectively with US‑based teams across time zones.

Performance Measures:

Performance will be assessed through timely submissions, proposal compliance and quality, effectiveness of opportunity qualification, stakeholder coordination, accuracy of opportunity and contract records, completion of agency follow‑ups, and contribution to continuous improvement and proposal win performance.

Working Relationships:

The role works closely with US-based sales and business development, technical and product teams, subject matter experts, finance, delivery, management and legal/compliance advisers, as required.

Personal Attributes:

Strong ownership, attention to detail, sound judgment, proactive follow‑up, confidentiality, adaptability and the ability to perform effectively in a deadline‑driven environment.