Bid & Proposal Specialist

Schnell Technocraft; Dadri; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Schnell Technocraft is seeking a Bid & Proposal Specialist to research and manage US government opportunities, coordinating input from Sales, Technology and Delivery teams to craft compelling, compliant proposals.

You will track opportunities on SAM.gov and state procurement platforms, draft responses, and ensure timely submission across multiple time zones. Strong English writing and coordination skills are essential.

Qualifications

• 2-4 years of experience in bid management, proposal management, or a similar role.
• Experience on RFPs, RFIs or RFQs.
• Experience with US government or public-sector bids is an advantage.
• Strong written and verbal English communication skills.
• Ability to coordinate with US-based stakeholders via email, calls and virtual meetings.
• Strong research and analytical skills.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong coordination and follow-up skills.
• Ability to translate technical information into clear proposal content.

Responsibilities

• Research and track relevant US government and public-sector opportunities.
• Monitor SAM.gov, Cal eProcure, NYS Contract Reporter and NYC PASSPort for opportunities.
• Identify and track RFPs, RFIs, RFQs and other solicitations.
• Review opportunities to understand scope, eligibility, requirements, timelines and submission criteria.
• Create proposal timelines, checklists and responsibility trackers.
• Coordinate with Sales, Business, Technology and Delivery teams to gather inputs.
• Draft, edit and consolidate proposal responses.
• Ensure proposals are complete, consistent and aligned with customer requirements.
• Coordinate final reviews and submission through procurement platforms.

Skills

Bid management

Proposal writing

RFP/RFI/RFQ

US Government Procurement

Research

Communication

Stakeholder coordination

Compliance

Attention to detail

Time management

Business writing

Tools

MS Word

Excel

PowerPoint

Teams

Job description

The Bid & Proposal Specialist will be responsible for researching relevant US government opportunities and coordinating the complete bid and proposal process, from identifying an opportunity and understanding the RFP requirements to gathering inputs, preparing the proposal and ensuring timely submission. You will work closely with Sales, Business Development, Technology, Solution Architects and Delivery teams to bring together the right information and develop clear, compelling and compliant proposals. This role is ideal for someone who enjoys research, writing, coordination and working with multiple stakeholders, and is comfortable working in a US-facing environment.

Key responsibilities

Opportunity Research

• Research and track relevant US government and public-sector opportunities.
• Monitor platforms such as SAM.gov, Cal eProcure, NYS Contract Reporter and NYC PASSPort for relevant opportunities.
• Identify and track RFPs, RFIs, RFQs and other relevant solicitations.
• Review opportunities to understand scope, eligibility, requirements, timelines and submission criteria.
• Maintain an organised tracker of potential and active opportunities.
• Support the team in evaluating whether an opportunity is relevant to Billows capabilities.

RFP & Proposal Management

• Review RFP/RFI/RFQ documents and identify key requirements, deadlines and deliverables.
• Create proposal timelines, checklists and responsibility trackers.
• Coordinate with Sales, Business, Technology and Delivery teams to gather required inputs.
• Draft, edit and consolidate proposal responses.
• Coordinate technical, commercial and company information required for proposals.
• Help prepare sections such as company overview, understanding of requirements, technical approach, methodology, capabilities, past performance and case studies.
• Ensure proposals are complete, consistent and aligned with the customers requirements.
• Coordinate final reviews and submission through the relevant procurement platform.

Stakeholder Coordination

• Act as the central point of coordination for assigned bids.
• Work closely with US-based Sales and Business teams and India-based technical teams.
• Follow up with internal stakeholders to ensure inputs are received within agreed timelines.
• Clearly communicate requirements, responsibilities, deadlines and changes to stakeholders.
• Organise internal proposal discussions and review meetings where required.
• Escalate gaps, risks or delays proactively.

Quality & Compliance

• Maintain proposal checklists and compliance matrices where required.
• Ensure all mandatory requirements, forms, attachments and supporting documents are included.
• Review proposals for accuracy, consistency, grammar, formatting and completeness.
• Track amendments, clarifications and changes to active RFPs.
• Maintain an organised library of proposal content, case studies, credentials and other reusable material.

What Were Looking For

• 2-4 years of experience in bid management, proposal management, proposal writing, presales, business development support or a similar role.
• Experience working on RFPs, RFIs, RFQs or similar business proposals.
• Experience with US government or public-sector bids is an advantage, but not mandatory.
• Strong written and verbal English communication skills.
• Ability to communicate confidently with US-based stakeholders over email, calls and virtual meetings.
• Strong research and analytical skills.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong coordination and follow-up skills.
• Ability to understand technical information and convert it into clear, structured business/proposal content.
• Comfortable working with teams across different functions and time zones.
• Good working knowledge of MS Word, Excel, PowerPoint, Teams and other collaboration tools.
• Willingness to work primarily in US business hours.

Government Procurement Platforms

Federal

• SAM.gov
• GSA eBuy / GSA resources
• USAspending.gov

California

• Cal eProcure / California State procurement opportunities

New York

• NYS Contract Reporter
• New York State Office of General Services (OGS) procurement resources
• NYC PASSPort
• NYC Procurement Navigator / City Record Online (CROL)
• Experience with commercial opportunity research platforms such as GovWin IQ, GovTribe, HigherGov, BidNet, Bonfire or PlanetBids is a plus.
• Candidates are not expected to know all of these platforms. Experience with one or more government procurement platforms, combined with strong research skills and the ability to learn new systems quickly, will be valued.
• SAM.gov is the federal governments central source for contract opportunities, while California and New York/NYC operate their own procurement ecosystems. NYC, for example, uses PASSPort for responding to RFx opportunities, with Procurement Navigator and CROL supporting opportunity discovery.

Key Skills

• Bid & Proposal Management | RFP/RFI/RFQ | Research | Proposal Writing | US Government Procurement | Communication | Stakeholder Coordination | Compliance | Business Writing | Attention to Detail | Time Management

What Success Looks Like

• Relevant US government opportunities are identified and tracked consistently.
• RFP requirements are understood and communicated clearly to internal teams.
• Proposals are coordinated efficiently across Sales, Business and Technology teams.
• Responses are well-written, accurate, complete and submitted on time.
• Internal stakeholders always know what is required, who owns it and when it is due.
• Billow builds a stronger and more organised library of proposal content and knowledge over time.

Why Join Billow LLC

• This is an opportunity to work closely with a growing US technology business and play a direct role in developing its government and public-sector business.
• You will gain exposure to US clients, technology solutions, business development and the complete government bid lifecycle while working with teams across India and the US.
• If you are a strong communicator, enjoy research and writing, are highly organised and like bringing people and information together to get things done, wed like to hear from you.

This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.