University Recruiting Coordinator

GE Vernova, Inc.; Bengaluru; On-site; INR 420,000 - 640,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

GE Vernova, Inc. is seeking a University Recruiting Coordinator in Bengaluru to support high-volume intern and entry-level hiring. The role splits between recruitment administration and campus event logistics, coordinating interviews, ATS data, travel, and budgets.

You will work with interns, recruiters, and campus partners to ensure smooth processes, timely communications, and well-organized events regionally. A strong interest in HR and Talent Acquisition is essential.

Qualifications

• 1-4 years of professional experience in administrative, coordination, or support role.
• Bachelor’s degree in a related field; a Master’s degree or MBA is considered an asset.
• Proficient with Microsoft Office Suite (Outlook, Excel, PowerPoint) and/or SmartSheets.
• Experience or strong comfort level working in a fast-paced, high-volume environment.
• A strong interest in the Talent Acquisition or Human Resources field.

Responsibilities

• Provide core administrative support for high-volume intern, co-op, and entry-level requisitions.
• Conduct initial CV/resume screening to ensure minimum requirements are met.
• Own scheduling and coordination of candidate interviews, across calendars.
• Ensure data accuracy in ATS, process background checks, and generate reports.
• Manage administrative candidate communications from application to offer.
• Plan and execute regional campus recruiting events and career fairs.
• Manage inventory, ordering, and shipment of recruiting materials and swag.
• Coordinate travel and expense reports for recruiting team and volunteers.
• Coordinate internal volunteers and registrations for campus events.
• Process invoices and track spend against the recruiting budget.

Skills

High-volume coordination

Interview scheduling

Calendar management

Candidate communication

Event planning

Education

Bachelor's degree in related field

Master's degree or MBA (asset)

Tools

Microsoft Office Suite

SmartSheets

Applicant Tracking System (ATS)

Job description

Job Description Summary

GE Vernova is looking for a highly organized and detail-oriented University Recruiting Coordinator to provide essential administrative support to our high-volume early-career hiring programs. This role is split equally between two key areas: streamlining the recruitment process for interns and entry-level hires and managing the logistics and coordination for campus recruiting events across the region. If you thrive on execution, enjoy bringing order to complexity, and have an interest in Talent Acquisition, this is the perfect role for you.

Job Description

Responsibilities

50% - Recruitment Administration & Candidate Flow Management

• High-Volume Administrative Support: Provide core administrative support for the University Recruiting team, focused on high-volume intern, co-op, and entry-level requisitions.
• Initial Candidate Screening: Support recruiters by conducting initial CV/resume screening against basic job qualifications to ensure candidates meet minimum requirements before advancing.
• Interview Scheduling: Own the scheduling and coordination of high-volume candidate interviews (phone, virtual, and in-person), managing complex calendars across candidates, recruiters, and hiring managers.
• ATS Management: Ensure data accuracy within the Applicant Tracking System (ATS), processing background checks, managing candidate status changes, and generating reports as needed.
• Candidate Communication: Manage administrative candidate communications, ensuring a professional and positive experience from application to offer.

50% - Campus Event & Program Logistics

• Event Planning & Execution: Handle all administrative planning and logistical tasks for regional campus recruiting events, including career fairs, information sessions, on-campus interviews, and networking events.
• Materials & Swag: Manage the inventory, ordering, and shipment of recruiting materials, booth supplies, and promotional swag to ensure delivery to campus events on time.
• Travel & Expense: Coordinate travel arrangements and manage expense reports for the University Recruiting team and participating internal volunteers.
• Volunteer Coordination: Coordinate internal business volunteers who support campus events, managing their registration, materials, and schedules.
• Invoicing & Budget Tracking: Process invoices related to university partnerships and event expenditures, tracking spend against the recruiting budget.

Qualifications & Experience

• 1-4 years of professional experience in administrative, coordination, or support role
• Bachelor’s degree in a related field; a Master’s degree or MBA is considered an asset.
• Demonstrated proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint) and/or SmartSheets.
• Experience or strong comfort level working in a fast-paced, high-volume environment.
• A strong interest in the Talent Acquisition or Human Resources field.

Desired Characteristics

• Prior experience in a University Recruiting or HR administrative support role is a significant advantage.
• Exceptional organizational skills and meticulous attention to detail; you are the go-to person for keeping things running smoothly.
• Excellent written and verbal communication skills with a professional demeanor when interacting with candidates and internal stakeholders.
• High sense of urgency and ownership; ability to proactively anticipate needs and problem-solve.
• Experience with Applicant Tracking Systems (ATS) is a plus.

Additional Information

Relocation Assistance Provided: Yes