Travel Executive New Bengaluru, Karnataka, India

Sigmoid; Bengaluru; On-site; INR 500,000 - 800,000; Full time

Job summary

Sigmoid is seeking a Travel & Visa Executive to manage end-to-end travel and visa operations for employees. You will coordinate domestic and international itineraries, ensuring policy compliance and cost optimization.

The role involves liaising with embassies, visa partners, and TMCs, plus providing real-time support during disruptions. The position requires 1–2 years in corporate travel and visa operations, familiarity with GDS systems, and strong organizational skills in a fast-paced

Qualifications

• 1–2 years of corporate travel and visa operations experience.
• Knowledge of global visa regulations and immigration processes.
• Familiarity with travel policy compliance and cost control.
• Proficiency in MS Office and travel management tools.
• Experience with GDS systems like Amadeus or Sabre is preferred.

Responsibilities

• Coordinate domestic and international travel for employees with cost efficiency.
• Book flights, hotels, and ground transport in line with policy.
• Assist with visa applications, documentation, and submissions.
• Liaise with embassies, consulates, and visa partners for processing timelines.
• Provide real-time support during disruptions and emergencies.
• Monitor travel spend and help report on compliance and costs.
• Maintain audit-ready travel and visa documentation.

Skills

Travel Coordination

Visa Processing

GDS Amadeus

GDS Sabre

MS Office

Excel

Vendor Management

Tools

MS Travel Tools

Booking Platforms

Job description

- The Travel & Visa Executive will be responsible for managing end-to-end domestic and international travel arrangements, visa processing, compliance and traveller support while ensuring adherence to company policy and cost optimization standards.

KEY RESPONSIBILITIES

Travel Coordination

Coordinate domestic and international travel for employees.

Book cost-effective flights, hotels and ground transportation in compliance with company policy.

Manage complex and multi-city itineraries with accuracy and efficiency.

Ensure advance planning to optimize travel costs.

Stay updated on global visa regulations and documentation requirements.

Assist employees with visa applications, documentation and submissions.

Liaise with embassies, consulates and visa service providers.

Track visa processing timelines and proactively manage escalations.

Compliance & Documentation

Maintain accurate records of travel and visa documentation.

Ensure compliance with international travel regulations and internal policies.

Monitor travel spend and support reporting requirements.

Maintain audit-ready documentation at all times.

Travel Support & Communication

Act as one of the primary point of contact for travel-related queries.

Provide real-time support during disruptions, cancellations or emergencies.

Guide employees on travel policies and best practices.

Manage relationships with travel management companies (TMCs), airlines, hotels, and visa partners.

Negotiate favourable commercial terms where applicable.

Monitor service levels and elevate performance issues when required.

Monitor travel advisories and global risk alerts.

Advise travellers on safety protocols and documentation requirements.

Process Improvement

Identify opportunities for automation and cost optimization.

Contribute to continuous improvement of travel operations and user experience.

REQUIREMENTS

1-2 years of relevant experience in corporate travel and visa operations.

Proven experience in corporate travel and visa operations.

Good to have knowledge of GDS systems (Amadeus/Sabre), airline and hotel booking platforms.

Familiarity with international visa regulations and immigration processes.

Understanding of travel policy compliance and cost control.

Strong organizational and multitasking skills.

Excellent communication and stakeholder management abilities.

High attention to detail in documentation and reporting.

Ability to work independently in a fast-paced environment.

Proficiency in MS Office, MS Excel and travel management tools.

Willingness to work in a 24x7 rotational shift environment.

Strong commitment to confidentiality and data security.

Ability to work collaboratively in a cross-functional environment.