Travel Desk Executive

Bizaccen Knnect; Bengaluru; On-site; INR 300,000 - 500,000; Full time

Job summary

Bizaccen Knnect is seeking a Travel Desk Executive in Bengaluru to handle end-to-end travel coordination for employees. You will manage bookings for flights, hotels, cabs, and transportation, and liaise with vendors to ensure a smooth travel experience.

You will oversee visas, renewals, and ensure proper travel documentation while keeping records for auditing. The role requires strong organizational and communication skills, with proficiency in English and MS Excel, and a focus on cost control

Qualifications

• Bachelor’s degree in Travel & Tourism, Hospitality Management, or related field (preferred).
• 2–4 years of experience in travel coordination, administration, or similar role.
• Strong organizational and communication skills with English proficiency.

Responsibilities

• Ensure smooth coordination of all travel-related activities and timely communication of travel arrangements to employees.
• Maintain accurate records of all travel bookings, expenses, and related documentation for auditing and reporting purposes.
• Manage travel bookings, including flights, hotels, cabs, and transportation.
• Oversee visa applications, renewals, and ensure all travel documentation is in order.
• Coordinate hotel stays and ensure bookings meet preferences and requirements.
• Create and manage travel itineraries, including flights, accommodations, and meetings.
• Handle travel-related calendar events and provide reminders for important dates.
• Build and maintain relationships with travel vendors, negotiate contracts, and ensure quality service.
• Organize cab services for employees, ensuring timely pickups and drop-offs.
• Resolve last-minute travel disruptions like flight cancellations or accommodation issues.
• Ensure travel bookings align with company policies, budgets, and regulatory requirements.
• Provide excellent customer service to employees, addressing any travel-related concerns.

Skills

Organizational skills

Communication skills

MS Excel

Vendor management

Problem solving

Attention to detail

Team coordination

English proficiency

Education

Bachelor’s degree in Travel & Tourism or Hospitality

Tools

Travel management software

MS-Excel

Visa processing tools

Job description

Travel Desk Executive

As our Travel Executive, youll handle bookings, manage

vendors, and ensure smooth sailing for our team. Youll work closely with internal teams,

understand their travel needs, and tackle last-minute challenges with ease. If you’re

people-oriented, quick on your feet, and love keeping things organized, join us and help

Responsibilities:

• Ensure smooth coordination of all travel-related activities and timely communication of

travel arrangements to employees.

• Maintain accurate records of all travel bookings, expenses, and related documentation

for auditing and reporting purposes.

• Manage travel bookings, including flights, hotels, cabs, and transportation.
• Oversee visa applications, renewals, and ensure all travel documentation is in order.
• Coordinate hotel stays and ensure bookings meet preferences and requirements.
• Create and manage travel itineraries, including flights, accommodations, and meetings.
• Handle travel-related calendar events and provide reminders for important dates.
• Build and maintain relationships with travel vendors, negotiate contracts, and ensure

quality service.

• Organize cab services for employees, ensuring timely pickups and drop-offs.
• Resolve last-minute travel disruptions like flight cancellations or accommodation

issues.

• Ensure travel bookings align with company policies, budgets, and regulatory

requirements.

• Provide excellent customer service to employees, addressing any travel-related

concerns.

Key Skills and Qualifications

Education:

Bachelor’s degree in Travel & Tourism, Hospitality Management, or a related field

(preferred).

Experience:

2 to 4 years of experience in travel coordination, administration, or a similar role.

Skills:

• Strong organizational skills to manage multiple travel tasks efficiently.
• Excellent communication skills to coordinate with employees, vendors, and travel

agencies.

• Proficient in using travel management software and tools.
• Knowledgeable in visa processes, travel insurance, and compliance regulations.
• Quick problem-solving skills to address any travel disruptions.
• Familiarity with corporate travel policies and procedures is a plus.
• Attention to detail to ensure all travel arrangements are accurate and well-organized.
• Ability to work under pressure and meet tight deadlines.
• Excellent communication skills in English (Written and Oral).
• Knowledge of MS-Excel.

Additional points to note:

Optional: Ability to speak and understand one major language apart from English, Hindi(,

Tamil, Bengali, Marathi etc.)

Certification in travel management or related fields is an advantage.