Travel & Events Executive

Hexnode; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Hexnode is seeking a Travel & Events Executive to manage travel bookings for employees and support corporate events across India and globally from Chennai. You will handle itineraries, accommodation, airport transfers, and changes, while coordinating with hotels, agencies, and vendors.

The role requires strong planning, communication, and vendor negotiation skills. Ideal candidates will have experience in travel coordination and event logistics, with the ability to manage multiple tasks across

Qualifications

• Strong communication skills (verbal & written).
• Experience in travel coordination and event logistics.
• Ability to manage multiple tasks across time zones.

Responsibilities

• Manage domestic and international travel bookings for employees, including tickets, accommodation, itineraries, airport transfers, and changes.
• Coordinate sales events, office events, partner events, and employee engagement programs across India and global locations.
• Collaborate with internal stakeholders to plan travel and event logistics, budgets, timelines and execution support.
• Coordinate with hotels, travel agencies, event agencies, venues, catering, branding/material vendors, and other service providers.
• Support vendor empanelment, quotation collection, negotiation, procurement, and invoice tracking.
• Ensure travel and event arrangements align with company policies, budget guidelines, quality standards, and timelines.
• Maintain accurate records of bookings, spends, vendor details, invoices, and approvals.
• Provide remote or on-ground coordination for employees, visitors, partners, and global teams as required.

Skills

Verbal communication

Written communication

Coordination

Planning

Time management

Vendor management

Negotiation

MS Office

Excel

Travel coordination

Event coordination

Multi-location

Tools

MS Office

Job description

We are looking for a proactive and well-organized Travel & Events Executive to manage travel coordination and corporate event support across India and global locations from Chennai. The role includes employee travel arrangements, event coordination, employee engagement support, vendor management, procurement support, and day-to-day coordination with internal teams and external service providers.

Key Responsibilities

• Manage domestic and international travel bookings for employees, including flight tickets, accommodation, itinerary preparation, airport transfers, cab/local transport, and travel-related changes or escalations.
• Coordinate sales events, office events, partner events, office celebrations, employee engagement programs, and global event requirements conducted across various locations.
• Work with internal stakeholders to understand travel and event needs, plan logistics, timelines, budget requirements, and execution support.
• Coordinate with hotels, travel agencies, cab providers, event agencies, venues, catering, branding/ material vendors, and other service providers.
• Support vendor empanelment, quotation collection, rate comparison, negotiation, procurement, purchase requests, invoice tracking, and payment follow-ups.
• Ensure all travel and event arrangements are completed as per company policies, budget guidelines, quality expectations, and timelines.
• Maintain accurate records for travel bookings, event spends, vendor details, invoices, approvals, and related documentation.
• Provide remote or on-ground coordination support for employees, visitors, partners, and global teams as required.

Required Skills

• Good verbal and written communication skills.
• Strong coordination, planning, organizing, and follow-up abilities.
• Ability to handle multiple tasks, tight timelines, and last-minute changes.
• Vendor management, negotiation, and cost-comparison skills.
• Service-oriented approach with professional stakeholder handling.
• Basic working knowledge of MS Office, Excel, Outlook, and travel/event coordination processes.
• Flexibility to coordinate with teams across different locations and time zones

Preferred Candidate Profile

• Candidate should have 4 years of relevant experience in corporate travel coordination, event management, vendor management, office administration, employee engagement support, or procurement coordination.
• Experience in handling both domestic and international travel requirements will be preferred.
• The person should be energetic, organized, cost-conscious, and confident in coordinating with employees, vendors, partners, and global stakeholders.