Travel Desk Executive

Tectronics Techworld Private Limited; Rajkot; On-site; INR 200,000 - 320,000; Full time

Benefits offered by this job

As per Company Policy & Grade Struktur

Job summary

Tectronics Techworld Pvt. Ltd. in Rajkot, Gujarat, is seeking a Travel Desk Executive to manage and coordinate all official travel for employees and management.

This role covers travel planning, ticketing, hotel bookings, transportation, and related documentation to ensure smooth and cost-efficient business travel. Ideal candidates have a bachelor's degree in travel, tourism or hospitality, strong communication and vendor-management skills, and proficiency in MS Excel/PowerPoint.

Qualifications

• Bachelor's degree in Travel & Tourism / Hospitality
• Education: qualification
• Experience: 23 years

Responsibilities

• Coordinate domestic and official travel arrangements for employees and management.
• Arrange flight, train, bus, and other transportation bookings as per company requirements.
• Coordinate hotel bookings, check-in/check-out details, and accommodation requirements.
• Arrange local transportation, airport/railway transfers, cabs, and other travel facilities.
• Prepare and maintain employee travel itineraries/ Expenses and booking details.
• Coordinate with employees, management, hotels, travel agencies, and transportation service providers.
• Handle travel requests and ensure timely confirmation of bookings.
• Maintain proper records of travel bookings, cancellations, rescheduling, and related expenses.

Skills

Communication

Coordination

Planning

Travel bookings

Vendor negotiation

Multitasking

Attention to detail

MS Office

Education

Bachelor's degree in Travel & Tourism / Hospitality

Tools

MS Excel

MS Word

PowerPoint

Job description

Join Team TECTRONICS Experience Success Beyond Boundaries Working Together Growing Together Winning Together

Tectronics Techworld Pvt. Ltd. is one of the leading and accomplished companies engaged in the manufacturing of high-quality Gearless Elevator Machines in todays competitive market.

The company continuously adopts advanced technologies, modern manufacturing practices, and innovative solutions to deliver superior products and services.

At Tectronics, our dedicated team of experts, technicians, and professionals works with a strong commitment to continuous innovation, quality improvement, and customer satisfaction.

Our organization believes in building a clean, safe, and productive workplace for all employees.

Our Vision:

To be a Global Leader in the Elevator Industry by delivering Innovative, Reliable, and Sustainable Solutions.

Our Mission:

As a Continuous Process Well Work Hard to Provide Technologically Ultra-Modern Product to Global Customers.

Core Values:

Work with Honesty, Trust and Transparency

Happiness in customer's life with satisfaction of our Best Quality product's performance

Creating the future with continues Change & Innovation

Growing together approach to develop our associates with trust, respect and value them in all our interaction and relation

Growth with values and ethics

Job Opportunity Travel Desk Executive

Details Information

Designation(Role): Travel Desk Executive

Department

Reporting To

Salary: Administration: HR Manager: As per Industry Norms/ Based on Technical Interview

Other Benefits : As per Company Policy & Grade Structure

Job Location: Rajkot (Gujarat)

Company Location: Kothariya main road, Villa. Lothada, Rajkot, Gujarat.

Bachelors Degree in Any Discipline; Travel & Tourism / Hospitality

Education: qualification

Experience: 23 years

Job Summary

The Travel Desk Executive will be responsible for managing and coordinating all official travel arrangements for employees, management, and other authorized personnel. The role includes travel planning, ticket and hotel bookings, transportation coordination, travel documentation, expense coordination, and ensuring smooth and cost-effective business travel.

Required Skills

• Excellent communication and interpersonal skills
• Good coordination and follow-up skills
• Strong planning and organizational ability
• Knowledge of flight, train, hotel, and cab booking processes
• Good negotiation and vendor-management skills
• Ability to manage multiple travel requests simultaneously
• Strong attention to detail and documentation
• Basic knowledge of MS Excel, Word, and PowerPoint

Key Responsibilities

• Coordinate domestic and official travel arrangements for employees and management.
• Arrange flight, train, bus, and other transportation bookings as per company requirements.
• Coordinate hotel bookings, check-in/check-out details, and accommodation requirements.
• Arrange local transportation, airport/railway transfers, cabs, and other travel facilities.
• Prepare and maintain employee travel itineraries/ Expenses and booking details.
• Coordinate with employees, management, hotels, travel agencies, and transportation service providers.
• Handle travel requests and ensure timely confirmation of bookings.
• Maintain proper records of travel bookings, cancellations, rescheduling, and related expenses.
• Coordinate travel advances and travel expense documentation with the HR & Accounts teams.
• Verify travel-related bills, invoices, and supporting documents.
• Negotiate with travel agencies, hotels, and service providers wherever applicable to obtain suitable rates.
• Monitor travel schedules and communicate changes, delays, cancellations, or other important updates.
• Support employees during travel-related emergencies or last‑minute changes.
• Ensure compliance with company travel policies and approval procedures.
• Maintain a proper database of employee travel history and travel-related documents.
• Prepare daily, weekly, and monthly travel reports as required.
• Suggest cost-effective and efficient travel options to the management.
• Perform other travel and administration-related activities assigned by management.

Key Performance Indicators (KPIs)

• Timely completion of travel requests
• Accuracy of travel bookings
• Cost-effective travel arrangements
• Travel documentation accuracy
• Employee satisfaction with travel support
• Compliance with company travel policy
• Timely hotel and transportation coordination