travel desk cum admin

Metalman Auto Pvt. Ltd.; New Delhi; On-site; INR 650,000 - 900,000; Full time

Job summary

Metalman Auto Pvt. Ltd. in Delhi invites an experienced facilities administrator to lead facility operations, vendor management, travel desk setup, and cost-control for a standalone property.

You will supervise housekeeping, security, admin services, events, uniform distribution, compliance, and budgeting while collaborating with HR to enhance employee welfare and engagement.

Qualifications

• Manage facility operations and vendor sourcing for housekeeping, security, canteen, transport, and travel.
• Supervise housekeeping, sanitation, office supplies, stationery, and employee uniform distribution; coordinate events.
• Set up and manage travel desk; negotiate hotel, airline, and taxi tie-ups; arrange domestic/international bookings.
• Identify, onboard and manage vendors; ensure timely renewal of AMCs and service agreements; maintain inventory.
• Supervise security personnel and enforce workplace safety protocols.
• Plan and organize staff events; procure and distribute gifts; manage event logistics and HR collaboration.
• Oversee uniform measurement, procurement and distribution; negotiate for quality at best price.
• Ensure compliance with local laws; prepare and manage the administration budget; monitor costs.

Responsibilities

• Manage facility operations and vendor sourcing for housekeeping, security, canteen, transport, and travel.
• Supervise housekeeping, sanitation, office supplies, stationery, and employee uniform distribution; coordinate events.
• Set up and manage travel desk; negotiate hotel, airline, and taxi tie-ups; arrange domestic/international bookings.
• Identify, onboard and manage vendors; ensure timely renewal of AMCs and service agreements; maintain inventory.
• Supervise security personnel and enforce workplace safety protocols.
• Plan and organize staff events; procure and distribute gifts; manage event logistics and HR collaboration.
• Oversee uniform measurement, procurement and distribution; negotiate for quality at best price.
• Ensure compliance with local laws; prepare and manage the administration budget; monitor costs.

Job description

Role & responsibilities

• 1.

  Facility & Vendor Management

  Manage all facility-related operations of the standalone property.

  Identify, evaluate, and manage vendors for housekeeping, security, canteen, transport, travel, and other services.

  Oversee AMC contracts, renewals, and contingency planning to ensure uninterrupted facility operations.

  Conduct periodic audits of vendor services to ensure quality, cost-effectiveness, and timely delivery

• 2. General Administration

  Supervise housekeeping services, sanitation, and upkeep of the facility.

  Manage stationery procurement, office supplies, and uniform distribution for employees.

  Coordinate event management activities (corporate functions, employee gatherings, client visits).

  Oversee guest management and travel desk operations including hotel tie-ups, taxi arrangements, and logistics

  .

• 3. Travel Desk Management

  Establish and manage an efficient Travel Desk for employees, management, and guests.

  Maintain and negotiate corporate tie-ups with hotels, airlines, and taxi operators.

  Ensure seamless travel arrangements, including domestic/international bookings, airport transfers, and logistics.

  Oversee guest travel coordination (pickup, drop, accommodation, hospitality).

  Monitor travel costs, track budgets, and implement cost-control measures without compromising service quality

  .

• 4. Vendor & Inventory Management:

  Identify, onboard, and manage vendors for housekeeping, security, gardening, and other admin services.

  Ensure timely renewals of contracts, Annual Maintenance Contracts (AMCs), and service agreements.

  Maintain inventory of office supplies, furniture, and administrative assets.

• 5. Security & Safety Management:

  Supervise security personnel and ensure proper security protocols.

  Ensure workplace safety measures are in place.

• 6. Employee Engagement & Event Management:

  Plan and organize events such as Employee Day, Birthdays, Festivals, New Year celebrations, and Pujas.

  Handle procurement and distribution of gifts for employees on special occasions.

  Manage event logistics, including decoration, entertainment, and food arrangements.

  Ensure smooth execution of employee engagement activities.

  Collaborate with HR to enhance employee welfare initiatives.

• 7. Uniform Distribution:

  Oversee uniform measurement, procurement, and distribution to employees.

  Ensure timely delivery of uniforms while maintaining cost-effectiveness.

  Negotiate with vendors for high-quality uniforms at the best price.

• 8. Administrative Compliance & Budgeting:

  Ensure compliance with local administrative laws and regulations.

  Prepare and manage the administration budget effectively.

  Monitor and control costs related to admin activities.