Walk-in | Junior Officer Administration & Travel Desk

Electronica Mechatronic Systems; Pune District; Presencial; INR 300.000 - 600.000; Jornada completa

Descripción de la vacante

Electronica Mechatronic Systems in Pune invites you to join as a Travel Desk & Admin Coordinator. You will manage travel bookings (domestic and international), arrange accommodation, and handle visa support, while assisting with day‑to‑day office administration and vendor coordination to keep operations seamless.

You will oversee compliance calendars, audits readiness, HR letters and records, attendance and leaves, and coordinate training and employee activities.

Responsabilidades

• Coordinate domestic and international travel bookings, accommodation, and itinerary changes.
• Assist with visa documentation, application tracking, and agent coordination.
• Maintain travel records, invoices, and expense documentation.
• Manage daily office administration, housekeeping, pantry, and facility requirements.
• Coordinate vendor services, maintenance, AMCs, and office infrastructure.
• Organise meetings, office events, celebrations, and employee activities.
• Maintain vendor records, quotations, and administrative trackers.
• Maintain compliance calendars, records, and deadline trackers.
• Coordinate documentation for audits, renewals, registrations, and statutory requirements.
• Assist with POSH-related administrative activities and documentation.
• Follow up with internal departments, consultants, and external agencies.
• Maintain attendance, leave records, and employee information.
• Prepare HR letters, circulars, notices, and internal communications.
• Maintain employee records, HR MIS, and routine reports.
• Coordinate training programmes and employee engagement activities.
• Ensure confidentiality of employee information.
• Maintain records of court cases, legal notices, hearing dates, and deadlines.
• Coordinate with legal representatives and concerned departments for documentation and follow-ups.
• Maintain land and property records and coordinate document collection with relevant authorities.
• Track pending actions and escalate important deadlines.
• Perform additional duties related to HR, Administration, and Travel Desk operations as assigned by the reporting manager.

Descripción del empleo

Key Responsibilities

A. Travel Desk Coordination

• Coordinate domestic and international travel bookings, accommodation, and itinerary changes.
• Assist with visa documentation, application tracking, and agent coordination.
• Maintain travel records, invoices, and expense documentation.

B. General Administration & Facility Management

• Manage daily office administration, housekeeping, pantry, and facility requirements.
• Coordinate vendor services, maintenance, AMCs, and office infrastructure.
• Organise meetings, office events, celebrations, and employee activities.
• Maintain vendor records, quotations, and administrative trackers.

C. Compliance & Documentation Support

• Maintain compliance calendars, records, and deadline trackers.
• Coordinate documentation for audits, renewals, registrations, and statutory requirements.
• Assist with POSH-related administrative activities and documentation.
• Follow up with internal departments, consultants, and external agencies.

D. HR Operations & Employee Coordination

• Maintain attendance, leave records, and employee information.
• Prepare HR letters, circulars, notices, and internal communications.
• Maintain employee records, HR MIS, and routine reports.
• Coordinate training programmes and employee engagement activities.
• Ensure confidentiality of employee information.

E. Court Matters & Land Records Coordination

• Maintain records of court cases, legal notices, hearing dates, and deadlines.
• Coordinate with legal representatives and concerned departments for documentation and follow-ups.
• Maintain land and property records and coordinate document collection with relevant authorities.
• Track pending actions and escal ate important deadlines.

F. Other Responsibilities

• Perform additional duties related to HR, Administration, and Travel Desk operations as assigned by the reporting manager.