Travel Coordinator

McKinsey & Company; Gurugram District; On-site; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Mentorship & growth opportunities

Job summary

McKinsey & Company in Gurugram, India, is seeking a proactive Travel Coordinator to own local travel operations. You’ll manage hotel bookings, rate negotiations, and coordinate with internal teams to ensure seamless arrangements for colleagues.

You will audit invoices, analyze rates for cost savings, and support onboarding for new hires on travel policies, while collaborating with Amex GBT and vendors to drive efficiency and compliance.

Qualifications

• 4+ years corporate travel coordination or related admin experience.
• Proficient in Microsoft Office and firm tools like Box and Slack.
• Able to work independently with entrepreneurial mindset.

Responsibilities

• Own local travel operations, hotel bookings, and rate negotiations.
• Audit monthly invoices and analyze rate data for cost savings.
• Support new-hire travel orientation and HR programs.

Skills

Microsoft Office

Vendor management

Communication

Independent working

Project coordination

Tools

Box

Slack

Job description

Who You'll Work With

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.


• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.


• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.


• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Your Impact

You will join our Travel Team to take full ownership of our local travel operations, serving as the true linchpin of a program that ensures seamless, cost-effective, and highly efficient travel services for our colleagues.

You will manage everything from high-volume daily hotel bookings and ad-hoc rate negotiations to complex group events, while also providing dedicated weekend support for our senior colleagues. You will act as the primary liaison bridging hotels, AMEX GBT, and internal teams to skillfully manage urgent escalations, operational reviews, and booking approvals.

Beyond day-to-day logistics, you will exercise significant financial oversight by auditing thousands of monthly invoices, analyzing rate data to uncover valuable cost-saving opportunities, and sharing performance reports with global stakeholders.

Your expertise will also drive essential project management initiatives like hotel onboarding and accurate rate loading in our booking tools, while your guidance in new-hire travel orientations and HR program support will set our colleagues up for success. Ultimately, your comprehensive oversight will be the key to guaranteeing seamless travel experiences, rigorous cost optimization, and strict policy compliance across our firm's travel operations.

Your Qualifications and Skills

• 4+ years of corporate and/or professional services experience, preferably in travel coordination, hospitality, vendor management, or administrative support


• Mastery of Microsoft Office (Word, PowerPoint, Excel, Teams) and firm-related tools (Box, Slack).


• Broad skillset across relevant coordination and communication service lines and platforms


• Ability to work independently and entrepreneurially, managing and prioritizing deadlines effectively


• Ability to influence and direct vendors, and manage the needs of different internal stakeholders, including senior leaders


• Ability to distill complex logistical or operational datasets into clear, actionable updates


• Ability to work in-person (team schedules and office locations may vary)


• Effective communication skills across formats (e.g., written, verbal/presentation, email-ready content)


• Fluency level language skills in verbal and written English