Admin Assistant

Cvent, Inc.; Gurugram District; Sur place; INR 600 000 - 1 000 000; Plein temps

Résumé du poste

Cvent, Inc. is seeking a highly organized Corporate Travel Coordinator to manage travel arrangements for executives and company events. You will handle flights, hotels, car rentals, and group bookings while ensuring policy compliance and cost efficiency.

Key responsibilities include coordinating domestic and international travel for VP and C-suite executives, negotiating hotel blocks, and reconciling travel expenses. Strong communication and multitasking are essential in this role.

Qualifications

• 4+ years of corporate travel coordination or travel management experience.
• Experience supporting VP and C-suite executives is strongly preferred.
• Experience with Concur Travel, including flight and hotel bookings, and expense report processing preferred.
• Strong proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills with the ability to confidently interact with senior leaders and executives.
• Proven ability to work independently, manage multiple priorities, and remain calm under pressure.

Responsabilités

• Coordinate domestic and international travel bookings for executives and groups.
• Manage complex travel arrangements for VP and C-suite executives, including last-minute changes.
• Coordinate travel and hotel accommodations for trade shows, conferences, and events.
• Negotiate and manage hotel room blocks for groups and attendees.
• Support travelers with itinerary planning, changes, and issue resolution.
• Process and reconcile corporate credit card transactions and travel expenses.
• Maintain travel records and ensure policy compliance.
• Serve as primary contact for travelers, vendors, and executives.
• Expense report building, submission and processing for executives.
• Manage calendars, travel arrangements, expense reports, meetings, and logistics.
• Support EA team coverage and cross-functional communication.

Connaissances

Travel coordination

Executive support

Communication skills

MS Office

Problem solving

Customer service

Outils

Concur Travel

Description du poste

Overview

Cvent is a leading meetings, events, and hospitality technology provider with more than 6000+ employees and ~34,000 customers worldwide, including 60% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we’re transforming the meetings and events industry through innovative technology that powers human connection. Headquartered in Tysons Corner, Virginia, Cvent (formerly NYSE: CVT) was acquired by Blackstone and Vista for $4.6B in 2023. Cvent's strength lies in its people, fostering a culture where everyone is encouraged to think like entrepreneurs, taking risks and making decisions confidently. We value diverse perspectives and celebrate differences, working together with colleagues and clients to build strong connections. Cvent is redefining the meetings and events industry through technology that advances human connection.

AI at Cvent: Leading the Future

Are you ready to shape the future of work at the intersection of human expertise and AI innovation? At Cvent, we’re committed to continuous learning and adaptation—AI isn’t just a tool for us, it’s part of our DNA. We’re looking for candidates who are eager to evolve alongside technology. If you love to experiment boldly, share your discoveries, and help define best practices for AI-augmented work, you’ll thrive here. Our team values professionals who thoughtfully integrate AI into their daily work, delivering exceptional results while relying on the human judgment and creativity that drive real innovation. Throughout our interview process, you’ll have the chance to demonstrate how you use AI to learn, iterate, and amplify your impact. If you’re excited to be part of a team that’s leading the way in AIpowered collaboration, we’d love to meet you.

About the Role

We are seeking a highly organized and service-oriented Corporate Travel Coordinator to manage business travel arrangements for executives, and company events. As well as the facilitation of travel expense reports for executive level travelers. This role is responsible for booking flights, hotels, car rentals, and group accommodations while ensuring a seamless travel experience, policy compliance, and cost-effective solutions.

In This Role, You Will:

• Coordinate domestic and international travel bookings, including flights, hotels, car rentals, and ground transportation.
• Manage complex travel arrangements for VP and C-suite executives, including last-minute changes and high-priority requests.
• Coordinate travel and hotel accommodation for trade shows, conferences, and company events.
• Negotiate and manage hotel room blocks for groups, attendees, and traveling sales representatives.
• Support business travelers with itinerary planning, travel changes, and issue resolution.
• Process and reconcile corporate credit card transactions and travel-related expenses.
• Maintain accurate travel records and ensure compliance with company travel policies.
• Serve as the primary point of contact for travelers, vendors, and executive stakeholders.
• Expense Report building, submission and processing for executive level travelers.
• Manage calendars, travel arrangements, expense reports, large meetings, and executive visit logistics, including room coordination and scheduling.
• Support EA team coverage, project coordination, cross-functional communication, and food ordering for leadership.
• Manage office infrastructure, workstations, monthly expense documentation, payables coordination, and confidential office records.

Here’s What You Need:

• 4+ years of corporate travel coordination or travel management experience.
• Previous experience supporting VP and C-suite executives is strongly preferred.
• Experience with Concur Travel, including flight and hotel bookings, and expense report processing preferred.
• Strong proficiency in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills with the ability to confidently interact with senior leaders and executives.
• Proven ability to work independently, manage multiple priorities, and remain calm under pressure.
• Strong attention to detail, customer service mindset, and problem-solving skills.
• Experience in a similar corporate travel role supporting business travelers, sales teams, and executive leadership.