Travel and Expense Specialist

Phoenix Contact; Faridabad District; On-site; INR 600,000 - 750,000; Full time

Job summary

Phoenix Contact is seeking a Travel and Expense Specialist for the Faridabad office. The role focuses on managing travel expense reports using cloud solutions and ERP systems, ensuring compliance with internal guidelines.

Ideal candidates will have 3–5 years of experience across travel expense, accounting, purchasing, or HR functions, and strong analytical and interpersonal skills. You'll collaborate with international teams and support payment runs in ERP, with a proactive stance toward process

Qualifications

• Bachelors or higher in economics or related field.
• Experience in travel expense, accounting, procurement, or HR roles preferred.
• Strong knowledge of accounting principles and tax rules.

Responsibilities

• Verify and approve travel expense reports using a cloud tool.
• Follow Travel Expense Guidelines and ensure compliance.
• Support ERP-based travel expense processing in SAP or similar systems.
• Assist with audits and reporting related to travel expenses.

Skills

Analytical skills

Customer focus

Team collaboration

German language

English language

Change management

ERP knowledge

MS Office

Education

Higher Education in economics

Tools

ERP systems

MS Office (Excel, Word)

Job description

Job Title: Travel and Expense Specialist

Department: Commercial Shared Services

Job Location: Faridabad (Delhi NCR)

Work Mode: Work from Office only

Experience Required: 3-5 Years

Purpose of the position:

As Travel and Expense Specialist, you will support positive and successful company development by efficiently Travel Management by using a powerful Travel Expense Cloud Solution and ERP-systems. In your role, you will actively shape Accounting 4.0 and Digital Finance.

Minimum work experience:

Minimum 1-3 years Experience on Travel Expense, Accounting, Purchase or Human Resources position

Educational Qualification

• Higher Education in economics

Subject Matter Expertise

• Good knowledge of accounting principles and tax rules/fiscal regulations
• Very good knowledge of German and/or English

Practical Skills

• Ability to develop, maintain and execute defined audit support and analysis tasks based on specifications provided by HQ IT Audit

Technical Skills

• Knowledge of ERP systems
• Knowledge of MS Office (Excel, Word)
• Analytical skills
• Ability to work both independently and with the team
• Cooperation with international environment
• Customer focus, orientation on the customer needs
• Pro‑active attitude and initiatives
• Ability to work under change management and migration of tasks
• Good interpersonal and communicational skills

Area Of Responsibility:

Manage verification and approval of travel expense reports by using a Cloud based travel expense tool. The basic of your daily work is our Travel Expense Guideline.

Detail steps:

• Receive Travel Expense Reports via Workflow from our employees.
• Verification of all contained Positions:
• completeness
• attached Documents
• VAT Requirements (currently only for Germany)
• Wage Tax Requirements
• Approval of correct Travel expense Reports
• More complex cases done with assistance of senior colleagues
• Assisting with any tasks and reporting related to Travel Expense settlement
• Support in clearing process with our Employees in case of differences.
• Assistance in payment run in ERP-System (SAP)
• Support our employees in case of technical and handling problems