Time Office Executive

Paracoat Products Ltd.; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Paracoat Products Ltd. is hiring for a Time Office/HR Operations role at our manufacturing plant. You will manage daily attendance through biometric systems, coordinate onboarding, and handle payroll inputs along with HRMS maintenance.

The ideal candidate has experience in time office, onboarding, and employee records, with exposure to blue-collar workforce in an automotive/manufacturing setting. Join us to support HR processes and workforce administration.

Qualifications

• Graduate in any discipline; MBA/PG Diploma in HR adds value.
• Experience in Time Office, plant HR and HR operations.
• Experience with HRMS/biometric attendance systems.
• Experience handling blue-collar/workmen employees preferred.
• Experience in onboarding and joining formalities.

Responsibilities

• Time Office & Attendance Management: track attendance, late marks, and shift rosters.
• OT and payroll inputs: prepare monthly attendance, OT, leave, and payroll data.
• Employee onboarding: manage joining docs, pre-joining checks, and induction.
• Recruitment coordination: track joining dates and onboarding MIS.
• Employee records & HRMS: maintain master data and employee files.
• Employee support: handle queries on attendance, shifts, and HR processes.
• Compliance: maintain records and support audits and policy adherence.

Skills

Time Office & HR Ops

Employee onboarding

Attendance & payroll inputs

HRMS/Biometric systems

MS Excel & HR MIS

Communication & interpersonal skills

Coordination & documentation

Plant/manufacturing environment

Education

Graduate in any discipline

MBA/PG Diploma in HR

Tools

HRMS

Biometric attendance systems

Job description

Role & responsibilities

Key Responsibilities

1. Time Office & Attendance Management

• Manage daily attendance of employees and workmen through biometric/HRMS systems.
• Monitor missing punches, late coming, early leaving, absenteeism, and attendance discrepancies.
• Coordinate with department supervisors for attendance corrections and approvals.
• Maintain daily, weekly, and monthly attendance reports.
• Monitor shift-wise manpower and maintain shift/roster records.
• Manage weekly offs, holidays, shift changes, and employee movement records.

2. Overtime & Payroll Inputs

• Maintain and verify overtime (OT) records in coordination with department heads.
• Prepare monthly attendance, OT, LOP, leave, and other payroll inputs.
• Coordinate with Payroll for timely and accurate salary processing.
• Resolve employee queries related to attendance, OT, leave, and salary deductions.

3. Employee Onboarding

• Manage complete joining and onboarding formalities for new employees.
• Collect and verify joining documents as per company requirements.
• Coordinate pre-joining documentation and background verification.
• Create employee records and update employee information in the HRMS.
• Coordinate with departments for ID cards, uniforms/PPE, access cards, workstation, and other joining requirements.
• Conduct or coordinate new employee induction and orientation.
• Ensure smooth handover of new joiners to the concerned department.

4. Recruitment & Joining Coordination

• Coordinate with the recruitment team regarding selected candidates and joining dates.
• Follow up with candidates regarding documentation and joining formalities.
• Maintain joining tracker and onboarding MIS.
• Track candidates from offer release to joining.
• Coordinate with hiring managers and department heads for manpower requirements and joining plans.

5. Employee Records & HRMS

• Maintain accurate employee master data and personnel records.
• Update new joiners, transfers, promotions, resignations, and other employee movements in HRMS.
• Maintain physical and digital employee files.
• Ensure employee documentation is complete and properly maintained.
• Prepare HR MIS related to attendance, joining, manpower, and employee movements.

6. Employee Support

• Handle employee queries related to attendance, leave, shifts, OT, joining documentation, and HR processes.
• Coordinate with Production and other departments for employee-related issues.
• Support employee engagement and welfare activities at the plant.

7. Compliance & HR Documentation

• Maintain proper records related to attendance, working hours, overtime, leave, and employee documentation.
• Support compliance with applicable labour laws and company policies.
• Ensure proper documentation for audits and inspections.
• Maintain confidentiality of employee information.

Required Skills

• Strong knowledge of Time Office and HR Operations.
• Experience in employee onboarding and joining formalities.
• Knowledge of attendance, shift management, overtime, leave, and payroll inputs.
• Hands‑on experience with HRMS/biometric attendance systems.
• Good knowledge of MS Excel and HR MIS.
• Good communication and interpersonal skills.
• Strong coordination and documentation skills.
• Ability to work in a fast‑paced automobile/manufacturing plant environment.

Qualification

• Graduate in any discipline.
• MBA/PG Diploma in HR/Personnel Management will be an added advantage.

Preferred Candidate Profile

• 25 years of experience in Time Office, Plant HR, HR Operations, or similar roles.
• Candidates from automobile, auto‑component, engineering, or manufacturing industries preferred.
• Experience handling blue‑collar/workmen employees will be an advantage.
• Candidates having experience in both Time Office + Onboarding will be preferred.

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