Tendering Sales Executive

Deccan Enterprises; Hyderabad, Sultanpur; On-site; INR 600,000 - 850,000; Full time

Job summary

Deccan Enterprises in Sultanpur is seeking a Senior Sales Executive to lead end-to-end tendering and sales coordination for electrical insulators and EPC projects.

You will track tender opportunities with utilities, prepare technical and commercial offers, manage POs and contracts, coordinate with Design, Production, Quality, Purchase and Finance, and build customer relationships.

Responsibilities

• Track tender opportunities floated by Central and State Utilities for EPC projects covering Transmission Lines and Substations
• Monitor direct tenders and enquiries related to electrical insulators
• Review tender requirements, eligibility criteria, technical specifications, commercial conditions and submission timelines
• Coordinate with internal functions to obtain inputs and documents for tender submission
• Prepare and coordinate technical and commercial offers in line with customer/tender requirements
• Ensure accuracy and completeness of tender documentation before submission
• Coordinate with Design, Production, Quality, Purchase and Finance teams for necessary inputs
• Study customer POs and contractual terms and conditions
• Prepare sales contracts and amendments based on customer POs and agreed terms
• Obtain internal approvals and circulate approved contracts to departments
• Maintain records of POs, contracts and amendments
• Record and maintain the customer's MFC
• Prepare the Deccan MFC in LH, obtain approvals and circulate
• Ensure proper documentation and tracking of order-related commercial requirements
• Visit customers for sales promotion, enquiry generation and relationship management
• Understand customer requirements and coordinate internally for appropriate responses
• Follow up on enquiries, tenders, technical clarifications and commercial discussions
• Coordinate submission and collection of contract-related Bank Guarantees, including ABG and CPBG
• Maintain records and monitor validity, submission and release of guarantees
• Coordinate submission of customer drawings
• Follow up with customers for drawing approvals
• Coordinate with the Design team for customer comments, revisions and resubmissions
• Prepare Type Test requisitions and coordinate with Design/Technical team for tests
• Follow up on test schedules, documentation and customer requirements
• Prepare weekly MIS covering Tender enquiries and miscellaneous items

Job description

JOB DESCRIPTION

Position: Senior sales Executive

Department: Sales & Marketing
Location: Deccan Enterprise, Sultanpur
Industry: Electrical Insulators / Power Transmission & Distribution

1. Role Purpose

To manage the end-to-end tendering and sales coordination process for insulators and EPC projects, including identification of tender opportunities, preparation of technical and commercial offers, customer coordination, contract documentation, order-related activities and management reporting.

2. Key Responsibilities

A. Tender Management

• Track and capture tender opportunities floated by Central and State Utilities for EPC projects covering Transmission Lines (TL) and Substations (SS).


• Monitor direct tenders and enquiries related to electrical insulators.


• Review tender requirements, eligibility criteria, technical specifications, commercial conditions and submission timelines.


• Coordinate with internal functions to obtain required inputs and documents for tender submission.

B. Technical & Commercial Offers

• Prepare and coordinate technical and commercial offers in line with customer/tender requirements.


• Ensure accuracy and completeness of tender documentation before submission.


• Coordinate with Design, Production, Quality, Purchase and Finance teams for necessary inputs.

C. Customer PO & Contract Management

• Study customer Purchase Orders (POs) and contractual terms and conditions.


• Prepare sales contracts and amendments based on customer POs and agreed commercial terms.


• Obtain required internal approvals and ensure timely circulation of approved contracts to concerned departments.


• Maintain proper records of POs, contracts and amendments.

D. MFC & Order Documentation

• Record and maintain the customer's MFC.


• Prepare the Deccan MFC in LH, obtain necessary approvals and circulate the approved document to relevant stakeholders.


• Ensure proper documentation and tracking of order-related commercial requirements.

E. Customer Relationship & Business Development

• Visit customers for sales promotion, enquiry generation and relationship management.


• Understand customer requirements and coordinate internally for appropriate responses.


• Follow up on enquiries, tenders, technical clarifications and commercial discussions.

F. Bank Guarantee Management

• Coordinate submission and collection of contract-related Bank Guarantees, including:
  


• Advance Bank Guarantee (ABG)
• Contract Performance Bank Guarantee (CPBG)


• Maintain records and monitor validity, submission and release of guarantees.

G. Drawing & Technical Approval Coordination

• Coordinate submission of customer drawings.


• Follow up with customers for drawing approvals within agreed timelines.


• Coordinate with the Design team for customer comments, revisions and resubmissions.

H. Type Test Coordination

• Prepare Type Test requisitions, wherever required.


• Coordinate with the Design/Technical team for planning and completion of type tests.


• Follow up on test schedules, documentation and customer requirements.

I. MIS & Management Reporting

• Prepare and circulate weekly MIS covering:
  


• Tender enquiries
• Tende