Tender & Proposal Specialist

Weatherford; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Weatherford seeks a Tender and Proposal Specialist to own medium-complexity tenders from start to finish, coordinating input from Sales, Operations, and Finance to ensure compliant, high-quality submissions on time.

You will drive bid governance, prepare bid/no-bid inputs, and ensure complete proposal packages before submission, with a focus on protecting margins and improving win rates.

Qualifications

• Bachelor's degree in Business, Engineering, Finance, Economics, Supply Chain, or a related discipline.
• 3–5 years of tendering, proposal management, bid coordination, or commercial operations in a complex B2B environment.
• Proven ability to manage bid timelines, stakeholders, and deliverables in deadline-driven environments.
• Strong attention to detail and a compliance mindset, with the ability to interpret and apply bid instructions.
• Commercial acumen to identify risks, gaps, and exceptions and turn inputs into clear bid documentation.
• Strong written and verbal communication skills in English.
• Advanced Microsoft Excel and PowerPoint skills, with strong document control and version discipline.
• Experience with Salesforce or similar CRM, proposal management platforms, and contract redline processes is preferred; certifications are an advantage.
• Oilfield Services or Energy experience is preferred; other industries are welcome.

Responsibilities

• Own assigned tenders (RFIs, RFQs, RFPs, ITTs) from receipt to submission with bid plans and milestones.
• Review tender documents to define requirements, compliance obligations, risk areas, and submission approach.
• Coordinate inputs from Sales, Product Lines, Operations, HSE, Quality, Finance, Tax, Legal, and Supply Chain for full scope coverage.
• Drive bid governance with functional reviews and approvals in line with the matrix with an audit trail.
• Prepare bid/no-bid inputs by consolidating assumptions, risks and commercial considerations for leadership review.
• Work with Finance and Commercial teams to ensure bid economics are backed by approved assumptions and justifications.
• Ensure proposal packages are complete and accurate before submission.
• Manage client clarifications with timely, consistent responses.
• Maintain Salesforce/doc repositories and handover to Contract Management post-award.
• Leverage approved AI-enabled tools for requirement extraction and compliance mapping; guide junior specialists.

Skills

Strong written and verbal English

Attention to detail

Commercial acumen

Bid timeline management

Education

Bachelor's degree in Business, Engineering, Finance, Economics, or Supply Chain

Tools

Microsoft Excel

PowerPoint

Salesforce/CRM

Contract redline tools

Job description

Job Description

We are looking for a Tender and Proposal Specialist to own and manage medium-complexity tenders and proposals from start to finish. This role suits a commercially minded professional who enjoys leading bids, bringing teams together, and delivering high-quality submissions on time.

Job Description

We are looking for a Tender and Proposal Specialist to own and manage medium-complexity tenders and proposals from start to finish. This role suits a commercially minded professional who enjoys leading bids, bringing teams together, and delivering high-quality submissions on time.

As part of our Commercial Center of Excellence, you will work with a high level of autonomy, leading internal coordination, managing client clarifications, and making sure every bid follows our governance and approval frameworks. Your work will directly support stronger win rates, faster cycle times, and protected margins.

Responsibilities

• Own assigned tenders (RFIs, RFQs, RFPs, ITTs) from receipt to submission, setting bid plans, milestones, responsibilities, and deliverables.
• Review tender documents to define requirements, compliance obligations, risk areas, and submission approach, raising gaps or ambiguities early.
• Coordinate inputs from Sales, Product Lines, Operations, HSE, Quality, Finance, Tax, Legal, and Supply Chain to ensure full scope coverage.
• Drive bid governance by initiating functional reviews and securing approvals in line with the approval matrix, with a clear audit trail.
• Prepare bid/no‑bid inputs by consolidating assumptions, risks, and commercial considerations for leadership review.
• Work with Finance and Commercial teams to ensure bid economics are backed by approved assumptions and documented justifications.
• Ensure proposal packages are complete and accurate, including schedules, forms, certificates, and client‑specific formats, before submission.
• Manage client clarification cycles with timely, consistent, and approved responses.
• Keep Salesforce and document repositories accurate and current, and lead a formal handover to Contract Management after award.
• Use approved AI‑enabled tools for requirement extraction and compliance mapping, share lessons learned, and guide junior specialists on process and quality.

Qualifications

• Bachelor's degree in Business, Engineering, Finance, Economics, Supply Chain, or a related discipline.
• 3 to 5 years of experience in tendering, proposal management, bid coordination, or commercial operations in a complex B2B environment.
• Proven ability to manage bid timelines, stakeholders, and deliverables in deadline‑driven environments.
• Strong attention to detail and a compliance mindset, with the ability to interpret and apply bid instructions.
• Commercial acumen to identify risks, gaps, and exceptions and turn inputs into clear bid documentation.
• Strong written and verbal communication skills in English.
• Advanced Microsoft Excel and PowerPoint skills, with strong document control and version discipline.
• Experience with Salesforce or similar CRM, proposal management platforms, and contract redline processes is preferred; proposal or project management certifications are an advantage.
• Oilfield Services or Energy experience is preferred; candidates from other industries such as Industrials, Engineering, EPC, or Infrastructure are welcome.