Tender & Proposal Coordinator

Probe Information Services; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Probe Information Services, Inc. seeks a structured Tender and Proposal Coordinator to join our Commercial Hub, delivering high-quality, compliant bids for customers across Asia and the Middle East.

You will coordinate inputs from technical and commercial teams, prepare proposal content, and ensure accurate bid data and timelines. The role requires attention to detail, strong English communication, and proficiency in Excel, PowerPoint, and Salesforce.

Qualifications

• Bachelor's degree in business, engineering, finance, economics, or related field.
• At least 2 years of experience in bids, tenders, commercial operations, sales support, or similar environment.
• Strong attention to detail with a compliance-focused mindset.
• Clear written and verbal English communication.

Responsibilities

• Support RFIs, RFQs, RFPs, and ITTs in line with bid plans, timelines, and governance.
• Coordinate inputs from internal teams to keep each bid on schedule.
• Prepare compliant proposal sections and supporting documents using templates.
• Maintain accurate opportunity data and bid status in Salesforce and other tools.
• Apply bid compliance checklists and quality controls before submission.
• Support clarification rounds and post-submission requests from customers.
• Use AI-enabled tools to review tender documents and extract key requirements.
• Capture lessons learned to improve templates, knowledge repositories, and processes.
• Share insights to help increase tender win rates and support contract execution.
• Work in line with Quality, HSE, Security, and Compliance policies, escalating risks promptly.

Skills

Attention to detail

Structured approach

English communication

Excel

PowerPoint

Salesforce

CRM tools

AI tools for document review

Oilfield services experience

Cross-country coordination

Education

Bachelor's degree in Business, Engineering, Finance, Economics, or related

Tools

Proposal management platforms

CRM software

Job description

We are looking for a structured and detail-focused Tender and Proposal Coordinator to join our Commercial Hub. In this role, you will help deliver high-quality, compliant tenders and proposals for customers across Asia and the Middle East, applying standard methods, tools, and controls at every stage of the bid.

As part of the Commercial Center of Excellence, you will coordinate inputs from technical and commercial teams, prepare proposal content, and keep bid data accurate. You will also play an active role in improving our processes and helping the business win more work.

• Bachelors degree in Business, Engineering, Finance, Economics, or a related discipline.
• Minimum 2 years of experience in bids, tenders, commercial operations, sales support, or a similar environment.
• Strong attention to detail with a compliance-focused mindset.
• Structured approach to execution with strong time management across multiple deadlines.
• Clear written and verbal communication skills in English.
• Advanced Microsoft Excel and strong PowerPoint skills.
• Ability to work effectively in a matrixed, multi-country environment.
• Experience with Salesforce or similar CRM and proposal management platforms is preferred.
• Oilfield Services experience and familiarity with AI-assisted document review tools are an advantage.

• Support the preparation of RFIs, RFQs, RFPs, and ITTs in line with defined bid plans, timelines, and governance frameworks.
• Coordinate technical, commercial, and administrative inputs from internal teams to keep each bid on schedule.
• Prepare compliant proposal sections, schedules, and supporting documents using approved templates.
• Maintain accurate opportunity data, bid status, and documentation in Salesforce and proposal management tools.
• Apply bid compliance checklists and quality controls before every submission.
• Support clarification rounds and post-submission requests from customers.
• Use approved AI-enabled tools to review tender documents and extract key requirements.
• Capture lessons learned, gaps, and issues from bids to improve templates, knowledge repositories, and processes.
• Share insights and improvement ideas that help increase tender win rates and support effective contract execution.
• Work in line with Weatherfords Quality, HSE, Security, and Compliance policies, and escalation risks or deviations promptly.

This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.