Tender & Proposal Coordinator

Weatherford; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Weatherford is seeking a structured Tender and Proposal Coordinator to join our Commercial Hub in Mumbai. You will deliver high-quality, compliant tenders and proposals for customers across Asia and the Middle East, coordinating inputs from technical and commercial teams and preparing proposal content.

You will use approved templates, maintain bid data in Salesforce, and apply quality controls before submissions.

Qualifications

• Bachelor's degree in Business, Engineering, Finance, Economics, or a related discipline.
• Minimum 2 years of experience in bids, tenders, commercial operations, sales support, or a similar environment.
• Strong attention to detail with a compliance-focused mindset.
• Structured approach to execution with strong time management across multiple deadlines.
• Clear written and verbal communication skills in English.
• Advanced Microsoft Excel and strong PowerPoint skills.
• Ability to work effectively in a matrixed, multi-country environment.
• Experience with Salesforce or similar CRM and proposal management platforms is preferred.
• Oilfield Services experience and familiarity with AI-assisted document review tools are an advantage.

Responsibilities

• Support the preparation of RFIs, RFQs, RFPs, and ITTs in line with defined bid plans, timelines, and governance frameworks.
• Coordinate technical, commercial, and administrative inputs from internal teams to keep each bid on schedule.
• Prepare compliant proposal sections, schedules, and supporting documents using approved templates.
• Maintain accurate opportunity data, bid status, and documentation in Salesforce and proposal management tools.
• Apply bid compliance checklists and quality controls before every submission.
• Support clarification rounds and post-submission requests from customers.
• Use approved AI-enabled tools to review tender documents and extract key requirements.
• Capture lessons learned, gaps, and issues from bids to improve templates, knowledge repositories, and processes.
• Share insights and improvement ideas that help increase tender win rates and support effective contract execution.
• Work in line with Weatherford's Quality, HSE, Security, and Compliance policies, and escalatе risks or deviations promptly.

Skills

Attention to detail

Time management

Written and verbal communication

Matrixed / multi-country collaboration

CRM experience

AI-assisted document review awareness

Education

Bachelor's degree in Business, Engineering, Finance, Economics, or related

Tools

Excel

PowerPoint

Salesforce

Job description

Job Description

We are looking for a structured and detail-focused Tender and Proposal Coordinator to join our Commercial Hub. In this role, you will help deliver high-quality, compliant tenders and proposals for customers across Asia and the Middle East, applying standard methods, tools, and controls at every stage of the bid.

Job Description

We are looking for a structured and detail-focused Tender and Proposal Coordinator to join our Commercial Hub. In this role, you will help deliver high-quality, compliant tenders and proposals for customers across Asia and the Middle East, applying standard methods, tools, and controls at every stage of the bid. As part of the Commercial Center of Excellence, you will coordinate inputs from technical and commercial teams, prepare proposal content, and keep bid data accurate. You will also play an active role in improving our processes and helping the business win more work.

Responsibilities

• Support the preparation of RFIs, RFQs, RFPs, and ITTs in line with defined bid plans, timelines, and governance frameworks.
• Coordinate technical, commercial, and administrative inputs from internal teams to keep each bid on schedule.
• Prepare compliant proposal sections, schedules, and supporting documents using approved templates.
• Maintain accurate opportunity data, bid status, and documentation in Salesforce and proposal management tools.
• Apply bid compliance checklists and quality controls before every submission.
• Support clarification rounds and post-submission requests from customers.
• Use approved AI-enabled tools to review tender documents and extract key requirements.
• Capture lessons learned, gaps, and issues from bids to improve templates, knowledge repositories, and processes.
• Share insights and improvement ideas that help increase tender win rates and support effective contract execution.
• Work in line with Weatherford's Quality, HSE, Security, and Compliance policies, and **escalate** risks or deviations promptly.

Qualifications

• Bachelor's degree in Business, Engineering, Finance, Economics, or a related discipline.
• Minimum 2 years of experience in bids, tenders, commercial operations, sales support, or a similar environment.
• Strong attention to detail with a compliance-focused mindset.
• Structured approach to execution with strong time management across multiple deadlines.
• Clear written and verbal communication skills in English.
• Advanced Microsoft Excel and strong PowerPoint skills.
• Ability to work effectively in a matrixed, multi-country environment.
• Experience with Salesforce or similar CRM and proposal management platforms is preferred.
• Oilfield Services experience and familiarity with AI-assisted document review tools are an advantage.