Technical Coordination Executive

UTTAM; Jaipur; On-site; INR 900,000 - 1,300,000; Full time

Job summary

UTTAM in Jaipur seeks a proactive Technical Coordination Executive to serve as a strategic and analytical partner to the Director. You will drive key initiatives, track cross-department execution, and own high-impact projects and administrative operations.

The role requires 3–5 years of experience as an Executive Assistant or similar, with strong skills in MS Office, Google Workspace, and data presentation.

Qualifications

• Graduate or Master's degree required.
• Min 3–5 years’ experience as Executive/Personal Assistant or similar role to a Director/VP.

Responsibilities

• Manage all logistical and administrative tasks for the Director, including bookings, agendas, and meeting setups.
• Prepare and circulate Minutes of Meetings and follow up on task closures.
• Track lead times and other metrics for reporting and improvement suggestions.
• Support brainstorming sessions and idea validation for key initiatives.
• Identify inefficiencies and propose cross‑department process improvements.
• Convert raw operational data into structured, decision‑ready information.
• Lead or coordinate high‑impact projects increasing organizational efficiency.
• Share ground-level observations with the Director to inform leadership actions.

Skills

Strategic & Analytical Thinking

Proactive Ownership

Execution Excellence

Professional Maturity

High Learning Aptitude

Communication & Coordination

Confidentiality & Discretion

Problem Solving

Tech & Tools Proficiency

Education

Graduate

Master's degree

Tools

MS Office

Google Workspace

Data presentation tools

Job description

DEPARTMENT: MDO

LOCATION: VKIA Jaipur (Raj)

MAIN PURPOSE OF THE JOB: To serve as a proactive strategic and analytical partner to the Director, driving key organizational initiatives, tracking cross-departmental execution, and optimizing business processes. The Technical Coordination Executive ensures seamless operational performance by delivering structured, decision-ready reporting, facilitating leadership communication across teams, and taking end-to-end ownership of high-impact projects and administrative operations

KEY ACCOUNTABILITIES

KEY RESULTS

• Administrative Efficiency
• Action Plan Execution
• Analytical Support
• Project & Process Improvement
• Leadership Representation
• Ground-Level Insight Sharing
• Manage various dashboards.

KEY ACTIVITIES

• Manage all logistical and administrative tasks, including bookings, agendas, and meeting setups.
• Prepare and circulate Minutes of Meetings and follow up on task closures.
• Track and analyse lead times and other metrics for reporting and improvement suggestions.
• Support the Director with brainstorming sessions and idea validation.
• Identify inefficiencies and suggest process improvements across departments.
• Convert raw operational data into structured, decision-ready information.
• Lead or coordinate high-impact projects that increase organizational efficiency.
• Share relevant ground-level observations and employee pulse with the Director to aid leadership actions.
• Prepare and publish a company-level dashboard.
• Identify areas of improvement in various departments and get those improved by the Director.
• Coordinate with Department HODs to close meeting action points.
• Suggest Director with ideas and approaches and solutions on various interventions with people and departments.

EXPERIENCE & QUALIFICATIONS

Qualification (Must/Desirable): Graduate or Master's.

Experience: Min. 3 to 5 years’ experience as an Executive Assistant, Personal Assistant, or similar role as an assistant or secretary to the Director/VP of a company.

SPECIAL SKILLS

• Strategic & Analytical Thinking – Ability to see beyond tasks and understand the business purpose.
• Proactive Ownership – Works without reminders; drives outcomes with minimal direction.
• Execution Excellence – High standards of accuracy, timeliness, and thoroughness.
• Professional Maturity – Represents the Director with integrity and composure.
• High Learning Aptitude – Grasps new systems, processes, and tools quickly.
• Communication & Coordination – Strong interpersonal skills for seamless follow-ups and alignment across teams.
• Confidentiality & Discretion – Handles sensitive data and strategic discussions with trust and discipline.
• Problem Solving – Brainstorming with the Director to find solutions.
• Tech & Tools Proficiency – Skilled in MS Office, Google Workspace, and data presentation tools.