Team Lead - Payroll

Topsource Infotech Solutions; Kalyani Nagar; On-site; INR 800,000 - 1,100,000; Full time

Job summary

Topsource Infotech Solutions in India seeks an experienced Team Leader to oversee a dedicated payroll team. You will manage 6 payroll associates, drive accurate and timely payroll processing, and ensure compliance with PF, ESIC, PT, and TDS while coordinating with multiple client accounts.

The role requires 4–6 years in payroll with leadership experience, strong Excel skills, and a focus on data confidentiality and process improvement. This is an on-site role based in Maharashtra.

Qualifications

• Progressive experience in payroll with leadership background.
• Strong knowledge of PF, ESIC, PT and Income Tax.
• Experience with multi-client payroll operations.
• Proficiency in MS Excel and data handling.

Responsibilities

• Lead, mentor, and supervise a team of 6 Payroll Associates, ensuring accuracy and timeliness.
• Oversee end-to-end payroll processing including salary calculations, deductions, reimbursements, bonuses, and incentives.
• Ensure statutory compliance with PF, ESIC, PT and TDS filings and remittance, and monthly/quarterly/annual returns.
• Monitor daily payroll operations and provide hands-on support as needed.
• Maintain confidentiality and data security across payroll processes.
• Stay updated on payroll laws and disseminate knowledge within the team.
• Manage Leave & Attendance module and payroll for a minimum of 20 clients.
• Understand client requirements and tailor processes accordingly.
• Identify process improvements to increase efficiency and accuracy.
• Conduct performance reviews and support training and development of team.

Skills

Payroll processing

Team leadership

Tax compliance

PF/ESIC/PT

Excel

Communication

Data confidentiality

Ascent payroll

Tools

Excel

Job description

Role Overview:

As a Team Leader, you will be responsible for leading and managing a team of 6 payroll associates, ensuring accurate, timely, and compliant payroll processing. You will oversee daily payroll operations, mentor your team, and coordinate with various departments to maintain statutory compliance related to PF, ESIC, PT, and Income Tax. This leadership role is ideal for an experienced payroll professional with 5 to 6 years of experience who thrives in managing teams and driving operational excellence.

Role & responsibilities

• Lead, mentor, and supervise a team of 6 Payroll Associates, ensuring all payroll activities are performed accurately and timely.
• Oversee end-to-end payroll processing, including salary calculations, deductions, reimbursements, bonuses, and incentives.
• Ensure statutory compliance including accurate calculation and timely remittance of PF, ESIC, PT, and TDS along with the filing of all monthly, quarterly, and annual statutory returns.
• Monitor daily payroll operations, track progress, and provide hands-on support to associates as needed.
• Ensure strict confidentiality and data security throughout payroll operations.
• Stay updated on changes in payroll laws, regulations, and best practices and disseminate knowledge within the team.
• Manage Leave & Attendance module.
• Manage minimum 20 clients payroll processing.
• Understand the client requirement and work accordingly.
• Identify process improvements to increase efficiency and accuracy of payroll operations.
• Conduct performance reviews, identify training needs, and support the professional development of team members

Preferred candidate profile

• 4 to 6 years of progressive experience in payroll, with demonstrated expertise in payroll processing and compliance.
• Proven leadership experience managing and mentoring payroll staff preferably handling a team of 6 or more.
• Strong knowledge of PF, ESIC, PT, and Income Tax.
• Proficient in Microsoft Excel including basic functions like Sum, Average, VLOOKUP, Pivot Tables, etc.
• Excellent communication skills, both verbal and written.
• Strong analytical and problem-solving skills with attention to detail.
• Ability to work independently and lead a team in a fast-paced environment.
• High level of integrity and ability to maintain confidentiality.
• Experience with Ascent payroll software is an added advantage.
• Knowledge of Gratuity, Bonus, Leave Encashment, and other payroll components.
• Experience handling payroll for multiple clients or locations is a plus point.