Talent Acquisition Specialist

Defactoinfotech; Mohali; On-site; INR 600,000 - 900,000; Full time

Job summary

Defactoinfotech is seeking a proactive Talent Acquisition Specialist to manage end-to-end recruitment across technical and business functions in Mohali, India. You will source candidates via LinkedIn Recruiter and portals, screen resumes, and coordinate interview rounds with stakeholders.

The role emphasizes building talent pipelines, driving hiring processes from sourcing to onboarding, and ensuring a positive candidate experience through timely updates and offers.

Qualifications

• Bachelor's degree in HR or related field.
• 3–5 years of relevant recruitment experience.
• Hands-on IT/tech recruitment experience.
• Proficient with LinkedIn Recruiter and job portals.
• Strong MS Excel and recruitment tracking skills.

Responsibilities

• Manage end-to-end recruitment lifecycle from requirements to onboarding.
• Coordinate with hiring managers and stakeholders to define job requirements.
• Source qualified candidates via LinkedIn Recruiter, portals, referrals, and databases.
• Screen resumes and conduct initial assessments.
• Lead interview scheduling and collect feedback across multiple rounds.
• Drive offer discussions and compensation coordination.
• Maintain candidate pipelines and recruitment analytics and reporting.

Skills

IT recruitment

Sourcing

Stakeholder coordination

Interview management

Offer closure

Candidate screening

MS Excel

Recruitment tracking

Education

Bachelor's degree in Human Resources

Tools

LinkedIn Recruiter

Job portals

Job description

We are looking for a proactive and hands‑on Talent Acquisition Specialist to manage end‑to‑end recruitment activities across technical and business functions. The ideal candidate will have strong experience in IT recruitment, sourcing, candidate screening, stakeholder coordination, interview management, and offer closure.

This is a core recruitment role for professionals who enjoy building talent pipelines, engaging candidates, and driving hiring processes from sourcing to onboarding.

Key Responsibilities

• Manage the end‑to‑end recruitment lifecycle, from understanding hiring requirements through candidate onboarding.
• Work closely with hiring managers and business stakeholders to understand job requirements, technical skills, experience, and role expectations.
• Source qualified candidates through LinkedIn Recruiter, job portals, employee referrals, databases, social platforms, and other relevant channels.
• Screen resumes and conduct initial candidate assessments based on technical skills, experience, communication, and role fit.
• Conduct preliminary HR screening and maintain a strong candidate pipeline for active and upcoming requirements.
• Coordinate technical and managerial interview rounds with candidates and internal stakeholders.
• Follow up with candidates throughout the recruitment process and ensure a positive candidate experience.
• Manage interview scheduling, feedback collection, candidate tracking, and recruitment documentation.
• Drive offer discussions, compensation coordination, and offer closure in line with organizational guidelines.
• Maintain regular communication with selected candidates through the notice period and support smooth joining.
• Build and maintain talent pools for frequently hired technical and business roles.
• Track recruitment metrics including open positions, sourcing activity, interview conversions, offers, closures, joining ratios, and time‑to‑hire.
• Prepare regular recruitment reports and provide hiring updates to management.
• Support employer branding and recruitment initiatives, including job postings, hiring campaigns, campus activities, and recruitment events when required.
• Ensure recruitment processes and candidate records are maintained accurately and confidentially.
• Stay updated on relevant talent markets, sourcing practices, and recruitment trends.

Core Recruitment Capabilities

• Ability to independently manage multiple open positions simultaneously.
• Strong candidate sourcing and pipeline‑building capabilities.
• Experience with technical and IT recruitment.
• Ability to understand job descriptions and identify relevant technical and functional skill sets.
• Strong resume screening and candidate evaluation skills.Experience coordinating multiple interview stages and managing candidate movement through the hiring funnel.
• Ability to drive candidates from initial contact through offer acceptance and joining.
• Strong follow‑up and stakeholder coordination skills.
• Ability to work against hiring targets and timelines.

Candidates should be comfortable understanding technical job requirements and sourcing relevant profiles even when hiring for specialized technology roles.

Required Skills & Qualifications

• Bachelor's degree in Human Resources, Business Administration, Management, or a related field.
• 3–5 years of relevant recruitment / talent acquisition experience.
• Only candidates with 3–5 years of relevant experience should apply.
• Strong hands‑on experience in IT / technology recruitment.
• Experience using LinkedIn Recruiter and job portals for candidate sourcing.
• Strong knowledge of sourcing techniques, Boolean search, resume screening, and candidate evaluation.
• Good understanding of the complete recruitment lifecycle.
• Strong communication and interpersonal skills.
• Good negotiation and candidate engagement skills.
• Ability to manage multiple positions and priorities simultaneously.
• Strong follow‑up, coordination, and organizational skills.
• Proficiency in MS Excel and recruitment tracking/reporting.
• Ability to work independently as well as collaborate effectively with hiring managers and HR stakeholders.

Preferred Qualifications

• Prior experience in an IT services, software, technology, consulting, or professional services organization.
• Experience recruiting for Microsoft technologies, cloud, ERP, CRM, Power Platform, or software development roles.
• Experience working with LinkedIn Recruiter.
• Experience handling multiple technical hiring requirements simultaneously.
• Exposure to recruitment analytics and hiring dashboards.
• Experience supporting employer branding, campus hiring, or recruitment campaigns.

Key Performance Areas

The role will be measured on:

• Timely closure of assigned positions.
• Quality and relevance of candidate pipelines.
• Sourcing and screening effectiveness.
• Interview‑to‑selection conversion.
• Offer‑to‑joining conversion.
• Time‑to‑hire.
• Candidate experience and communication.
• Accuracy and timeliness of recruitment reporting.
• Ability to maintain an active talent pipeline for recurring requirements.

Who Should Apply?

This position is specifically designed for mid‑level recruitment professionals with 3–5 years of hands‑on experience who want to continue building their career in Talent Acquisition.

Please note:

• Candidates with less than 3 years of relevant experience should not apply.
• Candidates with more than 5 years of relevant experience should not apply.
• This is a core recruiter / individual contributor role, not a recruitment management position.
• Candidates should have strong hands‑on involvement in sourcing, screening, interview coordination, and hiring closure.

Why You'll Love This Role

• Work on diverse technical and business hiring requirements within a growing technology organization.
• Gain exposure to specialized technology recruitment across Microsoft Business Applications, Cloud, AI, and software development.
• Work directly with hiring managers and business stakeholders.
• Build expertise in strategic sourcing, talent pipelines, and end‑to‑end recruitment.
• Opportunity to grow within a structured Talent Acquisition function.
• Be part of a collaborative and technology‑focused work environment.

Build your career in Talent Acquisition while helping us attract and hire the people who drive technology and business growth.