Store and Dispatch Executive

Techno Controls; Ognaj; On-site; INR 420,000 - 650,000; Full time

Job summary

Techno Controls is seeking a Dispatch Coordinator to oversee the end-to-end dispatch of materials, equipment, and personnel to project sites, ensuring on-time delivery in line with schedules. You will coordinate shipments, manage warehousing, and maintain accurate records while prioritizing safety and QA in logistics operations.

Strong communication with project managers and field teams is required. Proficiency with MS Office and ERP systems is essential; you will also support procurement

Qualifications

• Proficiency with MS Office and ERP systems.
• Experience with dispatch management and inventory tracking software.
• Strong communication with diverse teams.
• Knowledge of safety regulations in logistics.

Responsibilities

• Coordinate the dispatch of materials, equipment and personnel to job sites.
• Optimize resource allocation considering distance, traffic and urgency.
• Maintain clear communication with project managers, field staff and stakeholders.
• Oversee warehouse organization and safety compliance.
• Support procurement and vendor negotiations for timely acquisitions.
• Manage inventory levels and maintain records for all materials and parts.
• Ensure QA for incoming and dispatched items.
• Coordinate shipping, receiving and transportation logistics.
• Maintain dispatch documentation and logs.
• Identify opportunities for process improvements in the dispatch department.

Skills

MS Office

ERP Odoo

Communication skills

Dispatch management systems

Inventory tracking software

Safety regulations knowledge

Job description

Role & responsibilities

Dispatch Coordination:

Efficiently coordinate the dispatching of materials, equipment, and personnel to job sites, ensuring timely delivery and adherence to project schedules.

Resource Allocation:

Optimize resource allocation to maximize efficiency and minimize costs, taking into account factors such as distance, traffic, and urgency of requests.

Communication:

Maintain clear and open communication channels with project managers, field staff, and other relevant stakeholders to ensure that dispatch activities are aligned with project requirements and deadlines.

Warehousing Operations:

Oversee the organization and maintenance of the warehouse, ensuring that goods are stored safely, efficiently, and in compliance with relevant regulations and safety standards.

Procurement Support:

Collaborate with the procurement team to facilitate the timely acquisition of materials and equipment needed for ongoing projects. Assist in vendor management and procurement negotiations to secure competitive prices and favorable terms.

Inventory Management:

Oversee inventory levels of materials and equipment in the dispatch department, ensuring adequate stock levels are maintained to support ongoing projects. Maintain accurate records of all incoming and outgoing inventory, including materials, equipment, and spare parts. Implement efficient inventory control procedures to minimize discrepancies and ensure optimal stock levels.

Quality Assurance:

Implement quality assurance measures to ensure that Incoming and dispatched materials and equipment meet the required standards and specifications.

Safety Compliance:

Ensure compliance with all relevant safety regulations and protocols in the dispatching of materials and equipment, prioritizing the health and well-being of employees and contractors.

Shipping and Receiving:

Coordinate the shipping and receiving of goods, including verifying incoming shipments, preparing outgoing shipments, and arranging transportation logistics as needed. Ensure timely delivery of materials to project sites and other designated locations.

Documentation:

Maintain accurate records of dispatch activities, including delivery schedules, inventory levels, and equipment maintenance logs.

Continuous Improvement:

Identify opportunities for process improvement within the dispatch department and collaborate with relevant stakeholders to implement effective solutions.

Skill

• MS Office, ERP Odoo
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with diverse teams.
• Proficiency in relevant software applications, such as dispatch management systems and inventory tracking software.
• Knowledge of safety regulations and best practices in logistics and dispatch operations.