Staffing Coordinator

SisuCare; Dadri; Sur place; INR 4 290 000 - 7 150 000; Plein temps

Résumé du poste

SisuCare is seeking a Staffing Coordinator to ensure instructor coverage for clinical cohorts, manage instructor assignments, and maintain a reliable backup pipeline. The role emphasizes proactive communication, meticulous documentation, and strong organizational skills to support clinical operations.

Responsibilities include coordinating schedules, maintaining verifications, and auditing instructor pay, with collaboration across nursing leadership and clinical teams to plan coverage for future

Qualifications

• Experience in staffing coordination, scheduling, education operations, healthcare administration, or a related field.
• Exceptional attention to detail and accuracy when reviewing schedules, documentation, and pay records.
• Strong organizational skills and the ability to manage multiple cohorts, deadlines, and changing priorities.
• Strong interpersonal skills and the ability to build productive relationships with instructors and internal teams.
• Strategic planning skills, including the ability to anticipate staffing needs and maintain dependable backup coverage.
• Clear communication, sound judgment, and consistent follow-through.
• Comfort using scheduling platforms, spreadsheets, and digital record systems, with the ability to assist with basic technology troubleshooting.
• Experience with clinical training programs, compliance documentation, or payroll auditing preferred.

Responsabilités

• Coordinate instructor assignments for all planned clinical cohorts, ensuring each cohort has a confirmed primary instructor and designated backup instructor.
• Maintain a pipeline of available, approved backup instructors by tracking availability, staying in regular contact, and confirming readiness to provide coverage.
• Anticipate coverage needs, identify scheduling gaps, and coordinate timely solutions for instructor absences or changes.
• Serve as a primary point of contact for instructors regarding cohort assignments, schedules, expectations, and operational support.
• Build and maintain strong instructor relationships through consistent communication, timely follow-up, and support that encourages engagement and retention.
• Work with instructors to obtain all required cohort verifications and documentation, reviewing submissions for completeness, accuracy, and timeliness.
• Support cohort compliance by tracking required records, following up on missing information, and escalating concerns to nursing leadership.
• Assist instructors with technology issues during clinical training and coordinate with the appropriate team to resolve problems promptly.
• Audit and approve final instructor pay by verifying submitted hours, attendance records, assigned rates, and supporting documentation; resolve discrepancies before payroll submission.
• Maintain accurate instructor assignment, backup coverage, documentation, and pay records.
• Partner with nursing leadership and clinical coordinators to plan coverage for upcoming cohorts and support reliable clinical operations.

Connaissances

Scheduling

Staffing coordination

Healthcare administration

Attention to detail

Communication

Relationship building

Strategic planning

Outils

Scheduling software

Spreadsheets

Payroll systems

Description du poste

SisuCare is dedicated to making healthcare careers more accessible across the U.S. by offering flexible, affordable training programs linked to real job opportunities. The organization focuses on supporting learners from underserved and working-class communities, providing clear pathways to licensure and stable careers in healthcare.

Position Overview

The Staffing Coordinator ensures clinical cohorts have the instructor coverage, coordination, and support needed to run successfully. This role manages instructor assignments, maintains a dependable pipeline of backup instructors, and builds strong relationships that support instructor engagement and retention.

The coordinator also tracks required cohort documentation, supports clinical technology needs and compliance, and audits and approves final instructor pay. Success requires exceptional attention to detail, strong organizational skills, proactive communication, and the ability to plan ahead as clinical schedules and coverage needs change.

Key Responsibilities

• Coordinate instructor assignments for all planned clinical cohorts, ensuring each cohort has a confirmed primary instructor and designated backup instructor.
• Maintain a pipeline of available, approved backup instructors by tracking availability, staying in regular contact, and confirming readiness to provide coverage.
• Anticipate coverage needs, identify scheduling gaps, and coordinate timely solutions for instructor absences or changes.
• Serve as a primary point of contact for instructors regarding cohort assignments, schedules, expectations, and operational support.
• Build and maintain strong instructor relationships through consistent communication, timely follow-up, and support that encourages engagement and retention.
• Work with instructors to obtain all required cohort verifications and documentation, reviewing submissions for completeness, accuracy, and timeliness.
• Support cohort compliance by tracking required records, following up on missing information, and escalating concerns to nursing leadership.
• Assist instructors with technology issues during clinical training and coordinate with the appropriate team to resolve problems promptly.
• Audit and approve final instructor pay by verifying submitted hours, attendance records, assigned rates, and supporting documentation; resolve discrepancies before payroll submission.
• Maintain accurate instructor assignment, backup coverage, documentation, and pay records.
• Partner with nursing leadership and clinical coordinators to plan coverage for upcoming cohorts and support reliable clinical operations.

Qualifications and Skills

• Experience in staffing coordination, scheduling, education operations, healthcare administration, or a related field.
• Exceptional attention to detail and accuracy when reviewing schedules, documentation, and pay records.
• Strong organizational skills and the ability to manage multiple cohorts, deadlines, and changing priorities.
• Strong interpersonal skills and the ability to build productive relationships with instructors and internal teams.
• Strategic planning skills, including the ability to anticipate staffing needs and maintain dependable backup coverage.
• Clear communication, sound judgment, and consistent follow-through.
• Comfort using scheduling platforms, spreadsheets, and digital record systems, with the ability to assist with basic technology troubleshooting.
• Experience with clinical training programs, compliance documentation, or payroll auditing preferred.

Join us in shaping the future of healthcare education by connecting talented clinical instructors with vital teaching opportunities! This role offers a rewarding chance to influence the growth of emerging healthcare professionals while advancing your career in talent management within a vibrant organization committed to excellence.