Sr Occupancy Planner

Jones Lang LaSalle (JLL); Kolkata District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Jones Lang LaSalle (JLL) is seeking a Senior Occupancy Planner to support occupancy strategy and space management within corporate workplace programs. You will partner with global teams and lead occupancy planning initiatives across regions, ensuring data accuracy and alignment with real estate strategy.

The role involves analyzing headcount projections, developing occupancy scenarios, and coordinating migrations and space policies. 40-hour weeks in Kolkata with cross‑regional collaboration.

Qualifications

• Bachelor's degree required.
• 5–8 years in corporate real estate or space/occupancy planning.
• Demonstrated ability to collaborate across organizational levels.
• Strong Excel skills including pivot tables and VLOOKUP, plus floor plan understanding.
• Experience with CAFM/IWMS software and AutoCAD when needed.

Responsibilities

• Apply headcount projections to analyze portfolios and optimize space.
• Develop occupancy scenarios supporting GREF requirements.
• Track headcount vs. actual, report by organization, plan migrations.
• Create stacking diagrams and coordinate migration schedules.
• Coordinate scope, phasing, and client alignment for projects.
• Support tests in AutoCAD when required.
• Manage allocations in CAFM/IWMS and ensure data accuracy.
• Recommend space policies and maintain quarterly allocation plans.
• Review Site Audit Data and coordinate validation with Facilities.

Skills

Occupancy planning

Stakeholder management

Advanced Excel

PowerPoint presentations

AI tool familiarity

Team collaboration

Education

Bachelor's Degree

Tools

AutoCAD

CAFM/IWMS

PowerPoint

Job description

Job Summary

We are looking for a Senior Occupancy Planner to join our Occupancy Planning and Management team.

As Senior Occupancy Planner, you will support the client s occupancy strategy and space management within the framework of corporate workplace programs, metrics, and real estate strategy. Reporting to the Occupancy Planning Manager Lead in North America, you will partner closely with the NA OP team and the client s GREF team, driving integration. You will serve as the single point of contact for quality control in terms of consistency in planning processes, procedures, and protocols, solutions for your portfolio. You will understand the real estate strategy for all buildings and businesses in your portfolio, acting as the main point of contact for occupancy planning initiatives and their implementation focused on EMEA APAC regions and support the global portfolio when needed.

What your day-to-day will look like:

• Apply and validate headcount projections by business unit to analyze the clients portfolio and identify opportunities to optimize space.
• Develop occupancy scenarios to support business and GREF requirements, analyze occupancy and attendance metrics.
• Track and report projected versus actual headcount by organization, developing city and site-specific occupancy strategies with GREF Leadership and occupancy planning.
• Report current capacity, collect preliminary program requirements for each organization and team, and develop migration plans and sequencing of org-level moves.
• Develop stacking diagrams of current and future state based on headcount forecasts, obtain organizational alignment on migration and stacking plans by partnering with client occupancy planning, and coordinate scope and phasing schedules for project implementation.
• Create tests fit on AutoCAD when required.
• Utilizing a CAFM/IWMS database, managing allocations and maintaining data accuracy.
• Recommend and apply space policies, standards, procedures, and protocols, educate and ensure compliance on planning and space policies, and report and maintain quarterly org-level space allocation plans for a yearly allocations issue.
• Review virtual Site Audit Data (including seat assignments, occupancy, vacancy, labs) and partner Facilities and SDI contacts for validation needs and timing.

Required Qualifications

• Bachelors Degree
• 5-8 years of experience in a corporate real estate environment
• Previous experience in space/occupancy planning.
• Demonstrated expertise in relationship-building and management, with the ability to work collaboratively across all organizational levels, handle sensitive information with discretion and sustain positive working relationships while supporting team objectives.
• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, complex calculations) and understanding of floor plans. Proficiency in Microsoft Office Suite and the ability to consolidate data and floor plans into clear PowerPoint presentations, along with experience in CAFM/IWMS software.
• Strong presentation, active listening, and effective communication skills across diverse audiences.
• Familiar with AI tools and integrating them into daily workflows and deliverables.
• Ability to thrive in dynamic and ambiguous work settings.

Location

Kolkata

Scheduled Weekly Hours

40