Administration_Mumbai(Thane)(Male Candidate)

TeamLease; Thane; On-site; INR 300,000 - 520,000; Full time

Job summary

TeamLease is seeking a diligent facilities and administrative professional to oversee site operations across offices in Maharashtra, Thane. The role covers housekeeping, canteen, pantry, waste management, telecom & access control administration, vendor management, travel coordination, and office compliance.

You will coordinate maintenance with internal teams and service providers, manage travel arrangements, and ensure safety and hygiene standards while enabling smooth day-to-day administration.

Responsibilities

• Conducted regular site inspections and administrative rounds to ensure proper maintenance and operational efficiency.
• Managed canteen, housekeeping, laundry, gardening, pantry, and waste management operations across the facility.
• Ensured high standards of cleanliness, hygiene, and workplace safety in offices, meeting rooms, washrooms, and common areas.
• Coordinated repair and maintenance activities with internal departments and external service providers.
• Monitored inventory levels and facilitated procurement of administrative consumables and operational requirements.
• Managed corporate mobile services, including SIM card allocation, activation, deactivation, upgrades, and service modifications.
• Administered corporate landline and telephone services.
• Oversaw access control systems, including hardware maintenance, complaint resolution, and AMC renewals.
• Verified telecom invoices and coordinated timely payment processing with the Accounts department.
• Prepared Purchase Requisitions, Work Order Requisitions, Goods Inward Notes, and Goods Receipt Notes.
• Coordinated procurement activities for administrative requirements, repairs, maintenance, and facility services.
• Managed vendor relationships and monitored service delivery against agreed standards.
• Administered annual procurement and distribution of employee uniforms, stationery, rainwear, gifts, and other supplies.
• Coordinated domestic and international travel arrangements in compliance with corporate travel policies.
• Managed flight bookings, hotel accommodations, visa support, local transportation, travel insurance, and related documentation.
• Served as the single point of contact for visitor hospitality requirements, ensuring seamless coordination of transport, accommodation, site access, and itineraries.
• Managed urgent and last-minute travel logistics while maintaining service quality and policy compliance.
• Prepared MIS reports related to travel requests and expense management.
• Maintained confidential records and managed documentation with accuracy and integrity.
• Coordinated company events, employee engagement activities, and administrative support functions.
• Monitored SmartFleet fuel consumption and account balances for garden and ambulance operations.
• Prepared operational reports and administrative documentation to support management decision‑making.
• Ensured compliance with company policies, administrative procedures, and vendor agreements.

Skills

Facility management

Vendor management

Travel coordination

Administrative support

Job description

Role & responsibilities

• Conducted regular site inspections and administrative rounds to ensure proper maintenance and operational efficiency.
• Managed canteen,housekeeping, laundry, gardening, pantry, and waste management operations across the facility.
• Ensured high standards of cleanliness, hygiene, and workplace safety in offices, meeting rooms, washrooms, and common areas.
• Coordinated repair and maintenance activities with internal departments and external service providers.
• Monitored inventory levels and facilitated procurement of administrative consumables and operational requirements.

Telecom & Access Control Administration

• Managed corporate mobile services, including SIM card allocation, activation, deactivation, upgrades, and service modifications.
• Administered corporate landline and telephone services.
• Oversaw access control systems, including hardware maintenance, complaint resolution, and AMC renewals.
• Verified telecom invoices and coordinated timely payment processing with the Accounts department.

Vendor Management

• Prepared Purchase Requisitions (PR), Work Order Requisitions, Goods Inward Notes (GIN), and Goods Receipt Notes (GRN).
• Coordinated procurement activities for administrative requirements, repairs, maintenance, and facility services.
• Managed vendor relationships and monitored service delivery against agreed standards.
• Administered annual procurement and distribution of employee uniforms, stationery, rainwear, gifts, and other supplies.

Travel & Hospitality Management

• Coordinated domestic and international travel arrangements in compliance with corporate travel policies.
• Managed flight bookings, hotel accommodations, visa support, local transportation, travel insurance, and related documentation.
• Served as the single point of contact for visitor hospitality requirements, ensuring seamless coordination of transport, accommodation, site access, and itineraries.
• Managed urgent and last-minute travel logistics while maintaining service quality and policy compliance.
• Prepared MIS reports related to travel requests and expense management.

Office Administration& Compliance

• Maintained confidential records and managed documentation with accuracy and integrity.
• Coordinated company events, employee engagement activities, and administrative support functions.
• Monitored SmartFleet fuel consumption and account balances for garden and ambulance operations.
• Prepared operational reports and administrative documentation to support management decision‑making.
• Ensured compliance with company policies, administrative procedures, and vendor agreements.