Administration Executive

Lattice Medtech; Navi Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

Lattice Medtech in Navi Mumbai is seeking an Administration Executive to manage day-to-day admin tasks, travel arrangements, vendor coordination, and calendar management for senior stakeholders.

The role requires 2–5 years' experience, full-time employment, and a proactive, detail-oriented approach to ensure timely closure of tasks and smooth operations.

Qualifications

• 2–5 years of administrative experience.
• Proactive, organized with strong attention to detail.
• Experience with travel bookings and vendor coordination.
• Proficient in MS Office and Google Workspace.

Responsibilities

• Manage travel bookings, itineraries, and accommodations.
• Raise POs and coordinate vendor quotations.
• Manage calendars and scheduling for senior management.
• Coordinate with HR, Finance, IT, Sales, and other teams.
• Coordinate with international partners and visitors.
• Maintain records, trackers, and support events.
• Ensure timely closure of pending tasks.

Skills

Communication

Coordination

Organization

Vendor Management

MS Office

Google Workspace

Problem Solving

Job description

Department: Administration
Designation: Administration Assistant
Location: Navi Mumbai
Experience: 2 to 5 Years
Employment Type: Full-time
CTC: Up to 5 LPA

Admin Assistant

About the Role

We are looking for a proactive and well-organized Administration Executive to manage day-to-day administrative activities, travel arrangements, vendor coordination, purchase processes, calendar management, and stakeholder coordination.

Key Responsibilities

1. Travel Management: Handle end-to-end domestic and international travel bookings, itineraries, accommodations, transportation, and related coordination.
2. Purchase Orders & Procurement: Raise POs, coordinate approvals, obtain quotations, liaise with vendors, and ensure timely delivery of goods/services.
3. Calendar & Schedule Management: Manage calendars, meetings, appointments, reminders, and related logistical arrangements for senior management and stakeholders.
4. Vendor Coordination: Coordinate with vendors for quotations, service requirements, deliveries, invoices, payments, and ongoing administrative needs.
5. Internal Stakeholder Coordination: Coordinate with HR, Finance, IT, Sales, Management, and other teams to ensure timely completion of administrative requirements.
6. International Partner Coordination: Manage end-to-end arrangements for international partners and visitors, including travel, accommodation, transportation, meetings, and office visits.
7. General Administration: Handle day-to-day administrative activities, maintain records and trackers, support events and special projects, and ensure timely closure of pending tasks.

Key Skills & Competencies

• Communication & Coordination: Strong communication, interpersonal, follow-up, and stakeholder management skills.
• Organization & Time Management: Ability to prioritize and manage multiple tasks effectively within timelines.
• Attention to Detail: Strong focus on accuracy, documentation, and process adherence.
• Vendor Management: Good vendor coordination, negotiation, and relationship management skills.
• MS Office / Google Workspace: Proficiency in Excel, Outlook, Google Calendar, and related tools.
• Problem Solving: Ability to independently handle issues, make decisions, and find practical solutions.

Professionalism: Professional, presentable, proactive, and capable of handling confidential information