Specialist Facilities

Jade Global Software Pvt LTD; Pune District; On-site; INR 500,000 - 700,000; Full time

Job summary

Jade Global Software Pvt LTD is looking for a Travel Logistics & Management Specialist to oversee travel arrangements for employees in Pune District, Maharashtra. You'll be responsible for scheduling flights, hotels, and ground transportation while ensuring compliance with travel policies.

Additionally, you will manage vendor relationships for travel services, track expenses, and assist with corporate events. Strong organizational and communication skills are essential for success in this role.

Qualifications

• Proven ability to arrange travel logistics efficiently.
• Experience in vendor management and expense tracking.
• Strong communication skills for event coordination.

Responsibilities

• Arrange flights, trains, hotels, and ground transportation for employees.
• Manage visa processing, travel insurance, and forex for international travel.
• Source travel service providers and negotiate corporate rates.
• Track travel expenses and maintain management information system reports.
• Coordinate leadership offsites, conferences, and corporate dinners.

Job description

Travel Logistics & Management – Specialist Facilities

Arrange flights, trains, hotel accommodations, and ground transportation based on employee needs and schedules.

Manage passport/visa processing, travel insurance, and foreign exchange (forex) for international travel.

Ensure all bookings adhere to organizational travel guidelines, budgets, and approval workflows.

Handle sudden itinerary changes, cancellations, and disruptions efficiently to ensure traveler safety and comfort.

Vendor & Expense Management

Source travel service providers (hotels, airlines, cab aggregators) and negotiate corporate rates or annual contracts.

Track travel expenses, process travel bills, and reconcile invoices with the finance department.

Maintain Management Information System (MIS) reports to track travel utilization, vendor performance, and cost‑saving metrics.

Corporate & Event Coordination

Assist in organizing leadership offsites, conferences, and corporate dinners by coordinating venues and hospitality.

Communicate regularly with travelers to keep them informed about logistics and policy updates.