Soft Services-O2

Jones Lang LaSalle Incorporated; Bengaluru; On-site; INR 300,000 - 520,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Bengaluru is seeking a Facility Executive-Soft Services to manage day-to-day administration, stock tracking, and front desk operations on-site. You will assist the FM/AFM with security, contracting, and service delivery while maintaining stock levels and compliance.

The role involves coordinating client events, managing petty cash, and ensuring performance standards across vendor services in a fast-paced facility environment.

Responsibilities

• Ownership of the day-to-day administration, including reports generation of the stock’s tracker.
• Provide assistance to the FM and AFM in managing all administrative functions, security issues and facility services and any other administrative functions as deemed by Client.
• Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM.
• Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client.
• Maintain appropriate stock levels of all consumables to ensure smooth operations & to achieve availability of stocks.
• Keep the front desk activities on track, you will be the go-to person for all concerns in the reception area.
• Pitch in event-related tasks, such as client event itinerary coordination, F&B arrangements.
• Like a highranking officer creating order and efficiency in a brigade, you’ll need to foster camaraderie and teamwork to get a café operation through the rapid-fire demands of busy operations.
• Maintain appropriate levels of Petty cash to support FM operations.
• Vendor invoices processing aligned with Amazon finance process.
• Statutory compliance check of all vendor invoices.
• Routinely inspect all services to ensure performance measures are being maintained.
• Set targets to achieve maximum team performance.
• Responsible in developing the necessary policies and procedures for all reception-related functions.
• Daily Walk around of the Facility Operational Risk Management Update and implement Emergency Response plan; drills etc as required.
• After office hours Facilities assistance response Operational Audits and Compliance.
• Escalation of Incidents/Problems Performance Objectives Meet or exceed best practice in provision of services through contracts.
• Establishment and adherence to policies & procedures, compliance deadlines for each of the tasks as advised by the Operation Manager.
• Effective management of the team.

Job description

Role: Facility Executive-Soft Services

Location: On-site -Bengaluru, KA

Scheduled Weekly Hours: 48

• Ownership of the day-to-day administration, including reports generation of the stock’s tracker.


• Provide assistance to the FM and AFM in managing all administrative functions, security issues and facility services and any other administrative functions as deemed by Client.


• Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM.


• Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client.


• Maintain appropriate stock levels of all consumables to ensure smooth operations & to achieve availability of stocks.


• Keep the front desk activities on track, you will be the go-to person for all concerns in the reception area.


• Pitch in event-related tasks, such as client event itinerary coordination, F&B arrangements.


• Like a highranking officer creating order and efficiency in a brigade, you’ll need to foster camaraderie and teamwork to get a café operation through the rapid-fire demands of busy operations.


• Maintain appropriate levels of Petty cash to support FM operations.


• Vendor invoices processing aligned with Amazon finance process.


• Statutory compliance check of all vendor invoices.


• Routinely inspect all services to ensure performance measures are being maintained.


• Set targets to achieve maximum team performance.


• Responsible in developing the necessary policies and procedures for all reception-related functions.


• Daily Walk around of the Facility Operational Risk Management Update and implement Emergency Response plan; drills etc as required.


• After office hours Facilities assistance response Operational Audits and Compliance.


• Escalation of Incidents/Problems Performance Objectives Meet or exceed best practice in provision of services through contracts.


• Establishment and adherence to policies & procedures, compliance deadlines for each of the tasks as advised by the Operation Manager.


• Effective management of the team.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail].