Site Human Resource Administrator

Sadbhav Futuretech; Raipur; On-site; INR 700,000 - 1,100,000; Full time

Benefits offered by this job

Growth in Renewable Energy

Exposure to large-scale Ground Mount 5

Independent site HR & Admin management

Job summary

Sadbhav Futuretech Limited is seeking an experienced Site HR & Admin professional to manage HR and administrative activities for its Ground Mount Solar Projects in Chhattisgarh.

The role covers site HR operations, manpower planning, recruitment, onboarding, attendance, payroll inputs, employee relations, labour compliance, contractor workforce and overall site administration. 6–10+ years in site HR is preferred, with hands-on project exposure in Solar EPC or similar industries.

Qualifications

• Graduate with 6+ years of HR & Admin experience.
• Hands-on site/project HR exposure is essential.
• Experience handling manpower-intensive projects.
• Experience with contractor and labour management.
• Knowledge of attendance and payroll processes.
• Strong communication and interpersonal skills.

Responsibilities

• Manage day-to-day HR activities at the project site.
• Coordinate with Head Office HR for requirements and approvals.
• Maintain employee records and HR documentation.
• Oversee attendance, payroll inputs and leave records.
• Manage contractor manpower and labour compliance.
• Drive employee relations and site discipline.

Skills

Site HR Operations

Manpower Planning

Recruitment & Hiring

Attendance Management

Payroll Inputs

Labour Compliance

Contractor Management

Employee Relations

Grievance Handling

HR MIS

Site Administration

Employee Welfare

Exit & Final Coordination

Education

Graduate in any discipline

MBA/PGDM HR

MSW – HR

PG Diploma in HR/Personnel Management

Tools

MS Excel

MS Word

MS Office

HRMS / Attendance Management Systems

Payroll Systems

Job description

About the Role

Sadbhav Futuretech Limited is looking for an experienced and responsible Site HR & Admin professional to manage HR and administrative activities for its Ground Mount Solar Projects in Chhattisgarh.

The selected candidate will be responsible for managing site HR operations, manpower planning, recruitment, onboarding, attendance, payroll inputs, employee relations, labour compliance, contractor workforce, employee welfare and complete site administration.

The ideal candidate should have hands-on experience in project/site HR, preferably from Solar EPC, Renewable Energy, Infrastructure, Construction, Power or other project-based industries.

Key Responsibilities

A. Site HR Operations

• Manage day-to-day HR activities at the assigned Ground Mount Solar project site.
• Act as the primary HR point of contact for site employees and project management.
• Ensure smooth implementation of company HR policies and procedures at the project site.
• Maintain employee records and personnel documentation.
• Coordinate with Head Office HR for all HR-related requirements and approvals.
• Ensure proper communication of company policies, notices and HR initiatives to site employees.

B. Manpower Planning & Recruitment

• Understand project manpower requirements in coordination with the Project/Site Head.
• Prepare and communicate manpower requirements to the Head Office HR team.
• Support recruitment for technical, non-technical, supervisory and site support positions.
• Coordinate candidate sourcing, interview scheduling and selection activities.
• Support joining formalities and deployment of new employees at site.
• Maintain manpower requirement and vacancy trackers.
• Coordinate with contractors for timely deployment of required manpower.

C. Employee Onboarding & Joining

• Conduct site-level joining and induction formalities.
• Collect and verify employee documents.
• Ensure completion of joining documentation and HR forms.
• Coordinate employee ID cards, access requirements and site induction.
• Explain basic company policies, attendance rules, leave procedures and site discipline.
• Coordinate with Admin, IT and Project teams for employee onboarding requirements.

D. Attendance & Payroll Inputs

• Manage daily attendance of employees at the project site.
• Maintain attendance records and resolve attendance discrepancies.
• Coordinate with the attendance system/team for regular attendance updates.
• Prepare monthly attendance and payroll inputs.
• Track leave, absence, late coming, overtime and site movement records.
• Coordinate with Head Office Payroll/HR team for salary-related inputs.
• Ensure timely submission of attendance and payroll information.

E. Contractor & Labour Management

• Coordinate with manpower contractors and subcontractors for workforce deployment.
• Maintain contractor manpower records.
• Verify contractor attendance and manpower deployment.
• Coordinate submission of contractor documents and statutory records.
• Monitor contractor compliance with company HR and site requirements.
• Support verification of contractor bills and manpower-related documentation.
• Maintain records of contract labour deployed at the project site.

F. Employee Relations & Grievance Handling

• Handle employee queries and site-level HR concerns.
• Address employee grievances professionally and promptly.
• Maintain positive employee relations at the project site.
• Coordinate with Project Head and Head Office HR for employee-related issues.
• Support disciplinary and misconduct-related processes as per company policy.
• Promote employee engagement and workplace discipline.

G. Site Administration

• Manage day-to-day administrative activities at the project site.
• Coordinate site accommodation and employee welfare requirements.
• Manage housekeeping and general site facilities.
• Coordinate transportation requirements wherever applicable.
• Manage office/site stationery and administrative requirements.
• Maintain records of site assets and administrative materials.
• Coordinate visitor management and site access requirements.
• Support travel, accommodation and logistics arrangements for employees and visitors.
• Coordinate with vendors/service providers for site administration requirements.

H. Employee Welfare & Facilities

• Ensure basic employee welfare facilities are available at site.
• Coordinate accommodation, food/canteen and transportation requirements wherever applicable.
• Monitor cleanliness and hygiene of site office/accommodation facilities.
• Coordinate with administration/service vendors.
• Address employee welfare concerns and elevate critical issues.
• Support employee engagement activities at project locations.

I. MIS & HR Reporting

• Prepare and maintain regular HR & Admin MIS reports.
• Maintain site manpower reports.
• Prepare:
• Daily manpower reports
• Attendance reports
• Joining/exit reports
• Manpower deployment reports
• Attrition reports
• Leave reports
• Contractor manpower reports
• Recruitment status reports
• Submit periodic reports to Head Office HR.
• Maintain accurate and updated HR databases.

J. Exit & Separation

• Coordinate employee resignation and separation formalities at site.
• Conduct/coordinate exit documentation.
• Ensure clearance and handover processes are completed.
• Coordinate full & final settlement inputs with Head Office HR/Accounts.
• Update employee exit records.
• Ensure timely submission of exit-related documents.

3. Required Skills

The candidate should have practical knowledge of:

• Site HR Operations
• Site Administration
• Manpower Planning
• Recruitment & Hiring
• Employee Onboarding
• Attendance Management
• Payroll Inputs
• Contractor Management
• Labour Compliance
• Employee Relations
• Grievance Handling
• HR Documentation
• HR MIS
• Site Accommodation & Facilities
• Employee Welfare
• Exit & Full & Final Coordination

4. Software Skills

Candidates should have working knowledge of:

• MS Excel
• MS Word
• MS Office
• HRMS / Attendance Management Systems
• Basic knowledge of payroll systems

Good Excel knowledge for preparing manpower MIS, attendance reports and HR trackers will be preferred.

5. Preferred Industry Experience

Candidates from the following industries will be preferred:

• Ground Mount Solar EPC
• Solar EPC
• Renewable Energy
• Power Projects
• Infrastructure
• Construction
• Electrical EPC
• Engineering Projects
• Industrial Projects
• Large-scale Project Sites

Strong preference will be given to candidates who have independently handled HR & Admin activities at project/site locations.

6. Educational Qualification

Mandatory:

• Graduate in any discipline.

Preferred:

• MBA/PGDM HR
• MSW – HR
• PG Diploma in HR/Personnel Management

Additional HR qualifications will be an advantage but are not mandatory.

7. Experience Requirement

Experience: 6 to 10+ Years

The candidate should preferably have:

• 6+ years of HR experience.
• Strong site/project HR exposure.
• Experience handling manpower-intensive projects.
• Contractor/labour management experience.
• Attendance and payroll input experience.
• Labour compliance exposure.
• Site administration experience.

8. Ideal Candidate Profile

We are looking for a candidate who:

• Has 6 to 10+ years of HR & Admin experience.
• Has hands-on Site/Project HR experience.
• Has experience in manpower-intensive project environments.
• Preferably comes from Solar EPC, Renewable Energy, Infrastructure, Construction or Power sectors.
• Can independently manage site HR & Admin operations.
• Has experience dealing with workers, supervisors, engineers, contractors and project management.
• Has good knowledge of attendance and payroll processes.
• Has exposure to labour compliance and contractor documentation.
• Has strong communication and interpersonal skills.
• Is comfortable working at a project site in Chhattisgarh.

9. Key Performance Areas (KPIs)

• Timely deployment of required manpower.
• Accurate attendance and payroll inputs.
• Employee joining and documentation accuracy.
• Contractor manpower and compliance management.
• Labour law/statutory compliance.
• Employee grievance resolution.
• Employee retention and site discipline.
• Timely HR MIS reporting.
• Smooth site administration.
• Employee welfare and facility management.

10. What We Offer

• Opportunity to work with a growing Renewable Energy / Solar EPC organization.
• Exposure to large-scale Ground Mount Solar projects.
• Opportunity to independently manage Site HR & Administration.
• Professional growth and broader project HR exposure.
• Interaction with Project, Corporate HR and senior management teams.
• Career progression based on performance and capability.