Site Administrative Assistant

Amazon; Pune District; On-site; INR 335,000 - 536,000; Full time

Job summary

Amazon in Pune seeks an Admin Assistant to provide comprehensive administrative support to Site Operations. You will coordinate facilities, manage vendor relationships, and maintain records while enabling a safe, efficient workplace.

You will work closely with the Leadership Team, handle onboarding, events, travel logistics for leadership, and ensure smooth day-to-day site operations across multiple time zones.

Qualifications

• Bachelor's degree or equivalent.
• Proficiency in MS Office and strong communication.
• Ability to work independently and prioritize tasks.

Responsibilities

• Organizing, budgeting and expense management for site events and team activities.
• Support onboarding activities and workspace allocation.
• Calendar and schedule management across time zones and geographies.
• Coordinate travel for leadership (domestic and international) including flights, taxis and hotel bookings.
• Collaborate with real estate, security, facilities and transport vendors for site-related activities.
• Single point of contact for all site events.
• Drive employee morale initiatives.

Skills

MS Office

Communication skills

Organizational skills

Multitasking

Attention to detail

Integrity

Independent work

Customer-focused

Office administration

Budgeting

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Calendar management tools

Job description

We are looking for a customer-obsessed, self-driven professional to join us as an Admin Assistant, providing comprehensive administrative support to Site Operations in Pune. This role offers a unique opportunity to work closely with the Leadership Team, navigate dynamic challenges, and advance your professional career in a fast-paced operational environment. The Site Admin Assistant serves as the backbone of day-to-day site operations — coordinating facilities management, managing vendor relationships, maintaining accurate records, supporting employee engagement events, and ensuring a safe, organized, and efficient workplace experience for all employees.

We are looking for a customer-obsessed, self-driven professional to join us as an Admin Assistant, providing comprehensive administrative support to Site Operations in Pune. This role offers a unique opportunity to work closely with the Leadership Team, navigate dynamic challenges, and advance your professional career in a fast-paced operational environment. The Site Admin Assistant serves as the backbone of day-to-day site operations — coordinating facilities management, managing vendor relationships, maintaining accurate records, supporting employee engagement events, and ensuring a safe, organized, and efficient workplace experience for all employees.

Key job responsibilities

• Organizing, budgeting and expense management for site events and team activities
• Support onboarding activities and workspace allocation.
• Calendar and schedule management skills with the ability to de/re-prioritize events based on business needs
• Co-ordinating travel related tasks for leadership (domestic and international) — including flight, cabs and hotel booking
• Collaborate and close loop issues with real estate, security, facilities and transport vendors etc. for site related activities
• Single point of contact for all Site events.
• Driving employee morale related initiatives

Basic Requirements

• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook
• Proficiency in verbal and written communication with a collaborative, team-centric approach
• Strong organizational and multitasking abilities.
• Ability to work independently and manage priorities.
• Customer-focused mindset with attention to detail.
• Integrity and discretion in handling confidential information
• Attention to detail across all tasks and communications
• Experience in supporting site administration in a fast-paced environment
• Experience in organizing, budgeting and expense management for site events and team activities
• Experience in coordinating meetings and off-sites across multiple time zones and geographies

Basic Qualifications

• Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
• Bachelor's degree or equivalent

Preferred Qualifications

• Experience with end-to-end project management
• 1+ years of facilities management, office management, corporate administrative services, or hospitality management experience

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Company

Company - ADCI - Maharashtra - D80

Job ID: A10507868