Site Administration Officer

Raunaq Foundations; Chennai; On-site; INR 350,000 - 600,000; Full time

Job summary

Raunaq Foundations is seeking a responsible Site Administrator to manage day-to-day administrative activities at our real estate construction project site. The role includes site documentation, attendance monitoring, material and asset records, vendor coordination, and general office support to keep site operations running smoothly.

The ideal candidate has 2-5 years of site administration experience, knowledge of labour documentation, MS Excel and Word, and strong coordination and communication

Qualifications

• Degree/diploma in Business Administration, Commerce, or related field.
• 2–5 years of site administration experience, preferably in real estate or construction.
• Proficiency with MS Excel, MS Word, email communication, and data entry.

Responsibilities

• Manage day-to-day administrative activities at the construction project site.
• Maintain site attendance records, employee details, labour records, and staff movement registers.
• Coordinate with HR regarding attendance, leave, onboarding, and employee-related documentation.
• Maintain inward and outward registers for materials, tools, equipment, and other site assets.
• Verify and maintain Material Receipt Slips (MRS), Goods Receipt Notes (GRN), delivery challans, invoices, and other supporting documents.
• Coordinate with purchase, stores, accounts, and project teams for material deliveries and documentation.
• Maintain records of subcontractors, vendors, labour contractors, and service providers.
• Monitor site office supplies, stationery, drinking water, housekeeping, and other administrative requirements.
• Ensure proper filing and maintenance of project-related documents, bills, approvals, and records.
• Coordinate accommodation, transportation, food arrangements, and other facilities for site staff and workers.
• Assist in monitoring company assets, tools, equipment, and inventory records.
• Coordinate with security personnel to maintain visitor registers and vehicle movement records.
• Support statutory documentation and maintain relevant labour and site compliance records as directed by management.
• Prepare daily, weekly, and monthly administrative reports for the Project Manager and Head Office.
• Coordinate with the Head Office and project management team to resolve site administrative issues.
• Ensure the site office is maintained in an organized and professional manner.

Skills

MS Excel

MS Word

Data entry

Coordination

Organizational skills

Communication

Education

Bachelor's/ diploma in Business Admin / Commerce or related field

Tools

MS Excel

MS Word

Job description

Looking for Immediate Joiner

Only Male candidates are preferrable

Job Summary

We are looking for a responsible and well-organized Site Administrator to manage day-to-day administrative activities at our real estate construction project site. The candidate will be responsible for site documentation, attendance monitoring, material and asset records, vendor coordination, housekeeping, and administrative support to ensure smooth site operations.

Role & responsibilities

• Manage day-to-day administrative activities at the construction project site.
• Maintain site attendance records, employee details, labour records, and staff movement registers.
• Coordinate with HR regarding attendance, leave, onboarding, and employee-related documentation.
• Maintain inward and outward registers for materials, tools, equipment, and other site assets.
• Verify and maintain Material Receipt Slips (MRS), Goods Receipt Notes (GRN), delivery challans, invoices, and other supporting documents.
• Coordinate with purchase, stores, accounts, and project teams for material deliveries and documentation.
• Maintain records of subcontractors, vendors, labour contractors, and service providers.
• Monitor site office supplies, stationery, drinking water, housekeeping, and other administrative requirements.
• Ensure proper filing and maintenance of project-related documents, bills, approvals, and records.
• Coordinate accommodation, transportation, food arrangements, and other facilities for site staff and workers, wherever applicable.
• Assist in monitoring company assets, tools, equipment, and inventory records.
• Coordinate with security personnel to maintain visitor registers and vehicle movement records.
• Support statutory documentation and maintain relevant labour and site compliance records as directed by management.
• Prepare daily, weekly, and monthly administrative reports for the Project Manager and Head Office.
• Coordinate with the Head Office and project management team to resolve site administrative issues.
• Ensure the site office is maintained in an organized and professional manner.

Preferred candidate profile

• Any degree or diploma in Business Administration, Commerce, or a related field.
• 2 - 5 years of experience in site administration, preferably in real estate or construction.
• Knowledge of site documentation, attendance management, material registers, and vendor coordination.
• Basic knowledge of labour documentation and construction site administrative procedures.
• Proficiency in MS Excel, MS Word, email communication, and data entry.
• Good communication, coordination, organizational, and record-keeping skills.
• Ability to work independently at a construction project site.

Preferred Candidate Profile

• Candidates with prior experience in real estate developers, construction companies will be preferred.
• Must be detail-oriented, proactive, and capable of coordinating with multiple departments.
• Willingness to work at the assigned project site is essential.